Stop Missing Critical Candidate and Client Calls After Hours Deploy 24/7 AI Voice Agents Built for Your Recruitment Workflow
In the high-stakes world of executive search, 85% of top candidates expect instant responses to inquiries, yet traditional teams miss over 60% of after-hours calls, leading to lost placements worth millions annually.
Join 150+ professional services firms capturing every opportunity with AIQ Labs
The "After-Hours Engagement" Problem
Executive candidates ghosting due to delayed responses on urgent C-suite inquiries outside business hours, with 35% of high-value leads lost per industry benchmarks
Firms forfeiting premium retained search placements as clients demand round-the-clock availability for confidential executive talent sourcing
Overloaded executive recruiters disrupted by inbound calls during deep-dive behavioral interviews and competency assessments for senior roles
Missed follow-ups on high-net-worth executive referrals during evenings, undermining trusted advisor status in contingency and retained searches
Challenges in real-time screening of international C-level candidates across time zones, stalling global talent pipelines for multinational firms
Resource strain from onboarding temp recruiters during peak executive search seasons, driving up costs by 25% in operational overhead for boutique firms
Custom AI Voice Agents: Always-On Intelligence for Executive Search
With over a decade architecting AI for client-relationship driven industries, we've empowered 150+ firms to achieve 24/7 responsiveness without the overhead.
Why Choose Us
At AIQ Labs, we don't deploy off-the-shelf bots. We build enterprise-grade AI voice agents tailored to the nuances of executive search—from screening C-suite candidates to nurturing client relationships. These systems learn your firm's terminology, integrate directly with your ATS like Bullhorn or LinkedIn Recruiter, and operate 24/7 to capture every opportunity. Imagine an AI that qualifies a VP of Finance lead at 2 AM, schedules a confidential intro call, and logs it seamlessly—all while you sleep. Our proven track record includes reducing missed calls by 95% for search firms, ensuring no placement slips through the cracks.
What Makes Us Different:
Unlock Round-the-Clock Advantages for Your Firm
Never Miss a High-Caliber Candidate or Client Lead
Never Miss a High-Caliber Executive Candidate or Client Lead: Our AI agents deliver instant responses to inbound calls on retained search inquiries or passive candidate sourcing 24/7, capturing specifics like compensation expectations and relocation needs. This closes after-hours gaps, boosting conversion rates by up to 40% within the first quarter and positioning your firm as the go-to partner in competitive C-suite markets.
Elevate Customer Satisfaction Through Instant, Expert Service
Elevate Client Satisfaction with Instant, Expert Service: Professional services clients expect concierge-level handling for sensitive executive searches. Our voice agents provide it 24/7, fielding queries on sourcing strategies, diversity initiatives, or placement timelines in your firm's authoritative voice. Outcome: Achieve 92% satisfaction scores, as seen in post-engagement surveys, to secure repeat retained contracts and referrals.
Streamline Operations and Cut Recruitment Overhead
Streamline Operations and Slash Recruitment Overhead: Liberate your executive recruiters from routine inbound screening to prioritize strategic sourcing and client consultations. The AI conducts initial qualifications on leadership experience, schedules virtual interviews, and syncs updates to your ATS—reducing administrative workload by 30 hours per week and eliminating overtime staffing for after-hours executive referrals.
What Clients Say
"Prior to partnering with AIQ Labs, we'd miss nearly half of our APAC executive candidate calls overnight due to time zone differences. Now, their AI voice agent expertly screens for cultural fit and schedules initial video assessments—enabling us to secure three C-suite placements in tech and finance last quarter that expanded our global footprint. The 24/7 coverage has been a game-changer for our international retained searches."
Sarah Mitchell
Managing Partner, Apex Executive Partners, a boutique firm specializing in cross-border C-level recruitment
"Our team was overwhelmed by after-hours voicemails from Fortune 500 clients inquiring about passive talent pools. The custom AI voice agent from AIQ Labs integrates seamlessly with our Bullhorn CRM, qualifying leads on search scope and budget in real-time. Within the first month, it scheduled 15 executive consultations, converting to two retained search contracts valued at over $200K in annual fees."
David Chen
Director of Talent Acquisition, Horizon Search Group, focusing on mid-market professional services placements
"I initially doubted AI's ability to manage nuanced discussions on executive compensation and equity packages, but AIQ Labs' system captures the right details with professional poise. We've reduced missed referral opportunities by 70% over six months, and clients consistently praise the instant availability—it's equivalent to staffing an additional senior recruiter for 24/7 coverage during peak hiring cycles."
Lisa Rodriguez
Principal Recruiter, Elite Leadership Solutions, specializing in board-level advisory and succession planning
Simple 3-Step Process
Discovery and Customization
We audit your current recruitment workflow, identify key pain points like after-hours lead loss, and design an AI voice agent tailored to your firm's voice, ATS integrations, and confidentiality needs. This ensures seamless fit from day one.
Build and Integrate
Our engineers construct the agent using advanced frameworks, training it on your search scenarios for natural handling of candidate screens and client queries. We integrate deeply with tools like your CRM for real-time updates, testing rigorously for production readiness.
Deploy, Monitor, and Optimize
Launch 24/7 with full monitoring to capture every call. We provide ongoing tweaks based on usage data, ensuring the agent evolves with your firm's growth—delivering sustained ROI through captured opportunities and enhanced client relationships.
Why We're Different
What's Included
Common Questions
How does the AI voice agent handle confidential executive search discussions?
Security is paramount in executive search. Our AI agents are built with end-to-end encryption and comply with standards like GDPR and CCPA. They use contextual awareness to recognize sensitive topics—such as compensation or non-competes—and can immediately escalate to a human recruiter or pause for verification. We've trained them on anonymization protocols, ensuring no details are stored insecurely. In practice, firms using our system report zero compliance incidents, allowing you to focus on placements without worry. Integration with your secure ATS further protects data flow.
Can the AI integrate with our existing recruitment tools like LinkedIn or Bullhorn?
Absolutely. We specialize in deep, two-way API integrations that create a unified workflow. For instance, when a candidate calls, the AI pulls real-time data from Bullhorn to personalize the conversation, then pushes qualified leads back with notes and tags. Unlike superficial connections that break, our custom code ensures reliability—handling updates like job req changes instantly. Executive search firms we've partnered with see 80% faster pipeline updates, eliminating manual entry and keeping your team aligned across tools.
What if a call requires human intervention for nuanced client queries?
Our agents are designed for smart handoffs. They detect complexity—like a client's specific industry benchmarking needs—and seamlessly transfer the call with full context, including transcripts and key points discussed. This isn't a cold drop; the human picks up exactly where the AI left off. In tests, this reduces resolution time by 60% compared to starting from scratch. For executive search, where relationships drive revenue, this ensures every interaction feels continuous and professional, boosting client trust.
How quickly can we deploy this for our firm, and what's the setup like?
Deployment typically takes 4-6 weeks, depending on customization depth. We start with a workflow audit to map your processes, then build and test in phases. Setup involves minimal disruption—just providing access to your ATS and sample call scripts. Our team handles all coding and training on-site or remotely. Post-launch, we monitor for the first two weeks to optimize. Firms often go live with basic functionality in under a month, capturing leads immediately while we refine for peak performance.
Will the AI sound natural enough for high-end executive interactions?
Yes, our voice agents use advanced neural TTS models for human-like intonation, pacing, and even subtle emphasis on key terms like 'retained search' or 'cultural fit.' We train them on your firm's communication style, drawing from real call recordings if provided. Unlike robotic alternatives, they handle interruptions, accents, and jargon fluidly. Feedback from our executive search clients highlights 95% caller satisfaction, with many mistaking the AI for a junior recruiter—ensuring your brand's authoritative presence shines through every call.
How does this impact our costs compared to hiring additional staff?
Our custom solutions replace the need for extended-hour staffing, which can cost $50K+ annually per role in professional services. With AIQ Labs, you own a one-time build (starting at $15K for tailored agents) that scales without per-call fees, yielding ROI in 3-6 months via captured opportunities. For example, one firm avoided $80K in temp hires and added $300K in placements. Ongoing maintenance is minimal—under $500/month—versus rising salaries, freeing budget for core recruiting expertise.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.