Stop Missing Client Calls After Hours Deploy 24/7 AI Voice Agents That Qualify Leads Instantly
In the fast-paced world of marketing agencies, 85% of client inquiries arrive outside standard business hours, leading to lost opportunities worth an average of $12,000 per missed lead. Our custom AI voice agents ensure round-the-clock coverage, capturing every potential campaign brief without the need for overtime staffing.
Join 250+ businesses with 24/7 lead capture and boosted client satisfaction
The "After-Hours Lead Leak" Problem
Client RFP responses vanishing into voicemail during evenings and weekends, missing critical deadlines for marketing proposals
Strained account manager bandwidth juggling reactive client calls on campaign deliverables and scope changes
Delayed responses to urgent pitch feedback eroding trust in deadline-driven campaign launches and client retainers
Inconsistent lead qualification for service fit, wasting time on low-budget prospects uninterested in full retainer models
Scalability bottlenecks in retainer management as client volume spikes without 24/7 support for ongoing advisory needs
Fragmented communication across time zones for global client outreach on cross-border digital strategy consultations
Custom-Built AI Voice Agents: Tailored for Your Agency's Workflow
With over 8 years architecting enterprise-grade AI for professional services, we've empowered 150+ marketing firms to eliminate after-hours gaps and scale client relationships effortlessly.
Why Choose Us
At AIQ Labs, we don't deploy off-the-shelf bots. We engineer sophisticated AI voice agents from the ground up, trained on your agency's specific terminology—like SEO strategies, content calendars, and ROI projections. These agents handle inbound calls 24/7, qualifying leads with natural conversation flows that feel like an extension of your team. Integrated directly into your CRM and project management tools, they book discovery calls, gather brief details, and even nurture prospects with follow-up voicemails. This isn't a template solution; it's a production-ready system built to fit your exact client intake process, ensuring you never miss a high-value opportunity in the competitive marketing landscape.
What Makes Us Different:
Unlock Round-the-Clock Client Acquisition
Never Miss a Lead, Day or Night
Never Miss a Lead, Day or Night: Professional services firms lose up to 40% of potential retainers to unanswered calls after 5 PM. Our AI voice agents provide instant responses, capturing details on urgent RFP submissions or SEO audit requests, resulting in a 35% uplift in qualified leads and project onboarding within 24 hours.
Boost Client Satisfaction with Instant Service
Boost Client Satisfaction with Instant Service: Clients in professional services expect immediate attention in a 24/7 digital world. By handling inquiries round-the-clock, our agents deliver personalized acknowledgments—like confirming receipt of a content strategy brief or retainer scope clarification—leading to 28% higher Net Promoter Scores and stronger multi-year engagements.
Scale Without Adding Headcount
Scale Without Adding Headcount: As your firm grows, so does call volume from global RFPs and retainer renewals. Our scalable AI handles spikes effortlessly, qualifying 500+ calls monthly on service scoping without overtime costs, freeing your team to focus on strategic consulting and client workshops rather than triage.
What Clients Say
"Before AIQ Labs, we'd lose half our weekend inquiries from EMEA clients chasing quick SEO audits for retainer pitches. Now, the voice agent qualifies them overnight, gathers RFP details, and books strategy sessions directly in our calendar— we've closed three six-figure retainers in the last quarter that we would've missed entirely."
Sarah Jenkins
Client Services Director, PixelForge Agency
"Our team was buried under reactive calls disrupting flows on digital transformation projects. The custom AI voice agent filters for serious leads, like those needing comprehensive retainer packages for CRM integrations, and it's cut our qualification time by 60%. It's like having a tireless junior consultant who qualifies scope 24/7 without burnout."
Mike Rivera
Growth Lead, Nexus Marketing Group
"Integrating this with our Salesforce setup was seamless. Last month, it handled a surge of 200+ calls during a holiday lead-gen campaign, gathering briefs on marketing automation retainers and passing qualified handoffs to us ready-to-pitch. Response times dropped from 48 hours to under 15 minutes, and our client retention rate jumped 25%."
Emily Chen
Operations Manager, Vanguard Creative
Simple 3-Step Process
Discovery and Customization
We audit your current client intake process, identifying key touchpoints like campaign scoping questions, then design the AI agent's dialogue to match your agency's voice and expertise.
Development and Integration
Our engineers build and train the voice agent using advanced frameworks, integrating it with your CRM, calendars, and analytics tools for a unified workflow that captures every detail without manual intervention.
Deployment and Optimization
We launch the system with 24/7 monitoring, refining responses based on real call data to ensure 95% accuracy in lead qualification and continuous improvement aligned with your evolving client needs.
Why We're Different
What's Included
Common Questions
How does the AI voice agent handle nuanced marketing inquiries?
Our agents are custom-trained on your agency's playbook, recognizing terms like 'omnichannel strategy' or 'conversion rate optimization.' They ask targeted questions to gauge fit—such as project scope or KPI goals—while maintaining a consultative tone. For instance, if a caller mentions a social media audit, the agent probes for platform specifics and timelines, qualifying 90% of leads accurately before handover. This mirrors your team's expertise without generic responses, ensuring clients feel heard from the first ring. We've seen agencies reduce misqualified leads by 50%, focusing efforts on viable campaigns.
What if a call requires human intervention?
The system is designed for seamless escalation. If the AI detects complexity—like detailed budget negotiations or creative brainstorming—the agent politely offers to connect to a live team member, pulling from your shared calendar for immediate availability. It provides context summaries via Slack or email, so your account managers jump in prepared. In practice, only 15% of calls need handover, but when they do, response times drop to under 2 minutes, preserving client momentum. This hybrid approach keeps costs low while upholding your relationship-focused service standards.
How quickly can we deploy this for our agency?
From initial consultation to live deployment, most agencies are up and running in 4-6 weeks. We start with a 1-week discovery to map your workflows, followed by 2-3 weeks of development and testing. Integration with tools like HubSpot or ActiveCampaign happens concurrently to minimize disruption. Post-launch, we offer a 2-week optimization period with daily tweaks based on live data. One client, a mid-sized agency, went live in 28 days and captured 120 leads in the first month. Speed doesn't compromise quality—every line of code is built for scalability.
Is the AI voice agent compliant with data privacy regulations?
Absolutely. We build with GDPR, CCPA, and TCPA compliance in mind, especially critical for marketing agencies handling client data. Calls are encrypted end-to-end, with opt-in recording and transparent consent prompts. The agent avoids collecting sensitive info without permission and integrates anonymization features for analytics. For ad-related calls, it adheres to CAN-SPAM guidelines. Our RecoverlyAI showcase in regulated spaces proves this— we've audited systems for 30+ firms, ensuring zero compliance issues while maintaining audit-ready logs for your peace of mind.
How does it integrate with our existing marketing stack?
We create deep, bidirectional integrations tailored to your tools—whether it's pushing qualified leads to Marketo for nurturing or syncing call notes to Monday.com for task creation. No superficial Zapier hacks; our engineers use robust APIs for real-time data flow, like updating client profiles with voice-captured insights on brand positioning. For a recent agency partner, we linked it to their Google Analytics for contextual responses, boosting personalization. This unified setup eliminates silos, turning every call into actionable intelligence across your stack.
What metrics can we track with the AI voice agent?
Our custom dashboard delivers agency-specific KPIs: call volume by hour, lead qualification rates, average handle time (under 45 seconds for most), and conversion to booked meetings (targeting 25% uplift). Track sentiment analysis to gauge client enthusiasm for pitches, plus ROI metrics like cost-per-qualified-lead. Drill down into details, such as peak inquiry times for email campaigns or drop-off points in qualification scripts. Agencies using our system report 40% better visibility into client acquisition funnels, enabling data-backed refinements to their overall strategy.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.