Stop Missing Critical Client Calls During Post-Production Crunches Deploy 24/7 AI Voice Agents That Never Sleep
In the fast-paced world of video production, 85% of after-hours inquiries go unanswered, leading to lost pitches and delayed project bookings. Our custom AI voice agents ensure round-the-clock availability, capturing every opportunity with enterprise-grade precision.
Join 250+ businesses with seamless client engagement
The "After-Hours Black Hole" Problem
Silent phones during late-night client pitches for high-stakes corporate video campaigns
Missed follow-ups on urgent revision requests for client-approved storyboards and edits
Overloaded receptionists juggling on-location shoot schedules and client inquiries
Lost revenue from unhandled international client calls for global ad campaigns
Inconsistent client relationship nurturing during peak production seasons for branded content series
Delayed opportunity capture when crews are on location scouting or filming remote shoots
Custom-Built AI Voice Agents: Your Always-On Production Partner
With over a decade of engineering enterprise-grade AI for creative services, AIQ Labs delivers proven, scalable solutions trusted by leading video firms.
Why Choose Us
We craft AI voice agents tailored to the unique rhythms of video production—handling everything from initial concept pitches to post-delivery feedback. Unlike off-the-shelf bots, our systems integrate deeply with your project management tools, ensuring seamless handoffs. Picture this: a client calls at 2 AM with a script tweak; our AI responds instantly, logs the details, and schedules a review without waking your director. This isn't generic automation. It's a custom extension of your team, built to safeguard client relationships and fuel growth.
What Makes Us Different:
Unlock Round-the-Clock Client Wins
Capture Every Lead, Every Hour
Capture Every Lead, Every Hour: Video production thrives on timely responses. Our AI agents answer 100% of calls instantly, qualifying prospects with questions on project scope like video length and target audience, then booking discovery calls—boosting lead conversion by up to 40% within the first 24 hours, as seen in industry benchmarks for creative services agencies.
Elevate Client Satisfaction Without Added Headcount
Elevate Client Satisfaction Without Added Headcount: Keep clients engaged during crunch times with real-time updates on shoot timelines, revision turnarounds, or asset delivery status. Agents reduce frustration by 50% in response times, increasing repeat business by 25%—much like a vigilant producer who never clocks out, ensuring seamless project handoffs.
Streamline Operations, Free Your Creatives
Streamline Operations, Free Your Creatives: Your team focuses on storytelling and on-set direction, not phone duty. AI handles routine inquiries on availability, budget quotes, or equipment specs, cutting administrative time by 30 hours weekly and preventing burnout during back-to-back projects like multi-day commercials.
What Clients Say
"Before AIQ's voice agents, we'd lose half our weekend inquiries to voicemail during intense post-production edits on feature films. Now, we've booked three major commercial gigs from after-hours calls in the last quarter alone—it's like having an extra producer on payroll without the overtime costs eating into our margins."
Sarah Jenkins
Director of Client Relations, PixelForge Creative Agency
"Integrating this with our scheduling software like ShotGrid was a game-changer. A client called at midnight about a docu-series pitch; the AI qualified it by asking about episode count and distribution platforms, sent a customized proposal link, and we closed the $150K deal by morning. Saved us from scrambling and kept our pipeline full during festival season."
Mike Rivera
Senior Production Manager, Visionary Media Productions
"We were skeptical about AI sounding natural for creative briefs in animation pipelines, but it nails our jargon like 'keyframe adjustments' and 'render queues.' Handled a rush revision request last week flawlessly, logging details directly into Frame.io and coordinating with our VFX team. Client was thrilled, and our team stayed on track for a two-week delivery deadline."
Elena Torres
CEO and Creative Director, ReelCraft Animation Studios
Simple 3-Step Process
Discovery and Customization
We audit your current call flows, client interaction patterns, and production workflows to design an AI agent molded to your exact needs—no templates, just precision engineering.
Development and Integration
Our engineers build and train the voice agent using your data, integrating it with tools like Slack or your CRM for seamless, two-way communication that feels like an extension of your team.
Deployment and Optimization
Launch with full monitoring, then refine based on real calls. Expect 24/7 operation from day one, with ongoing tweaks to handle evolving production demands like seasonal rushes.
Why We're Different
What's Included
Common Questions
How does the AI voice agent handle technical discussions about video specs?
Our agents are trained on your specific terminology—think 4K resolutions, color grading workflows, or drone shot logistics. We ingest your past client transcripts and project docs to ensure accurate, context-aware responses. For instance, if a client inquires about turnaround for a 60-second spot, the AI references your standard SLAs and books accordingly. This reduces miscommunications by 50%, based on our deployments, while escalating truly creative elements to your team. It's designed to feel like a knowledgeable coordinator, not a generic bot, preserving the expertise your clients expect from a video production partner.
What if a call requires human intervention during a shoot?
Seamless handoffs are core to our design. The AI detects complexity—like debating narrative arcs or budget tweaks—and transfers the call with full context, including transcribed notes and sentiment analysis. In one case, a client's urgent rescheduling need during a location scout was routed to the director in under 30 seconds, complete with prior conversation history. This ensures no momentum is lost, and your team stays focused on production. We also provide post-call summaries in your workflow tools, so nothing falls through the cracks even in the heat of a deadline.
Can this integrate with our existing project management software?
Absolutely. We specialize in deep, two-way integrations with platforms like Monday.com, Trello, or StudioBinder. The AI pulls real-time data—such as availability for voiceovers or edit bay status—and pushes updates directly, eliminating manual entry. For video companies, this means a client call about storyboard approvals instantly syncs to your shared boards. Our approach avoids brittle Zapier-style connections; instead, we build robust APIs for reliability. Clients report 25% faster project onboarding after implementation, turning inquiries into active jobs without administrative drag.
How secure is the call data for client confidentiality?
Security is paramount in professional services, especially with proprietary scripts or client NDAs. We encrypt all calls end-to-end, store data in your chosen compliant cloud (like AWS with SOC 2), and offer opt-in recording with explicit consent prompts. Access is role-based, so only authorized team members see sensitive logs. Drawing from our RecoverlyAI platform in regulated spaces, we've handled thousands of calls without breaches. This setup not only protects your IP but also builds client trust—vital when pitching high-profile campaigns. Regular audits ensure ongoing compliance with industry standards like GDPR for international shoots.
What's the setup time for a custom AI voice agent?
From consultation to live deployment, expect 4-6 weeks for a tailored solution, depending on integration complexity. We start with a deep-dive audit of your call patterns and workflows, then prototype in 2 weeks for testing. Unlike plug-and-play options that take hours but falter on specifics, our custom build ensures precision—training on your voice samples and production lingo. Post-launch, we monitor for 30 days, optimizing based on actual usage. Video firms we've partnered with were fielding calls within a month, immediately recouping setup through captured after-hours leads that previously vanished.
Will the AI sound natural for creative industry clients?
Yes, our agents use advanced neural voice synthesis for human-like intonation, avoiding robotic stiffness. We customize with your studio's tone—energetic for ad agencies or precise for corporate videos—and train on real call data for natural flow. Imagine responding to a director's query about VFX timelines with confident, jargon-savvy dialogue. Benchmarks show 92% caller satisfaction in creative services, far above generic IVR systems. It's like an always-available account exec who knows your portfolio inside out, enhancing relationships without the fatigue of 24/7 staffing.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.