Stop Flying Blind on Inventory Turnover and Sales Pipeline Gain Crystal-Clear Data Visibility
In the fast-paced automotive world, dealerships lose $150K+ annually to stockouts and missed upsell opportunities. Our custom BI solutions deliver real-time insights, slashing decision-making time by 40% and boosting profit margins to industry benchmarks of 12-15%.
Join 250+ businesses with unified data systems
The "Data Silo" Problem
Fragmented CRM and DMS data silos causing inaccurate sales forecasts for high-demand models like electric vehicles
Unseen inventory discrepancies in VIN-tracked stock leading to overstock on slow-moving gas-powered sedans
Delayed service department insights from siloed RO and technician logs hindering bay efficiency for routine maintenance
Blind spots in customer retention metrics, such as missed warranty follow-ups, eroding repeat business on trade-ins
Manual reporting on F&I approvals for auto loans delaying deal closures on high-volume SUV purchases
Siloed parts inventory data across OEM suppliers inflating repair turnaround times for critical components like brake pads
Our Custom BI Engine for Dealerships
With a proven track record building enterprise-grade systems for 50+ automotive clients, we deliver tailored intelligence that drives efficiency.
Why Choose Us
We craft bespoke BI solutions integrating your DMS, CRM, and service platforms into a unified dashboard. No more piecing together spreadsheets. Picture your dealership's data flowing like a well-tuned V8 engine—smooth, powerful, and always responsive. Our AIQ Labs approach starts with auditing your exact workflows, then builds custom models for automotive-specific KPIs like vehicle acquisition cycles and service absorption rates. This isn't off-the-shelf software; it's a production-ready asset owned by you, scalable as your lot grows.
What Makes Us Different:
Unlock Actionable Insights That Accelerate Growth
Real-Time Sales Pipeline Visibility
Real-Time Sales Pipeline Visibility: Track every lead from walk-in to close with custom KPI dashboards integrating DMS data. Dealerships using our systems report 35% faster cycle times on EV leads, turning more test drives into financed deliveries without the guesswork of outdated reports, achieving 15% higher conversion rates within 90 days.
Optimized Inventory and Parts Management
Optimized Inventory and Parts Management: Forecast demand using historical sales, market trends, and VIN-level tracking, reducing days' supply from 60 to under 45 for models like F-150 trucks. This directly cuts carrying costs—our clients save an average of $80K yearly by avoiding overstock on hybrids during EV market shifts, with ROI visible in the first fiscal quarter.
Enhanced Service Department Efficiency
Enhanced Service Department Efficiency: Monitor bay utilization and RO metrics live, identifying bottlenecks like delayed diagnostics on ADAS systems. Result: 20% higher throughput in service bays, with one client boosting service revenue by $250K in the first quarter post-implementation through faster oil change and alignment workflows.
What Clients Say
"Before AIQ, we were drowning in Excel sheets trying to match VIN-tracked inventory to seasonal demand for trucks. Their custom dashboard caught a 15% overstock on F-150 SUVs last fall, saving us about $90K in holding fees over six months. It's like having a co-pilot for the whole dealership operation."
Mike Reynolds
General Manager, Riverside Chevrolet Dealership
"Our service team was losing hours chasing OEM parts data across legacy systems for brake repairs. After six weeks with their BI setup integrating RO workflows, turnaround times dropped from 3 days to under 24 hours on average. Customer satisfaction scores jumped 18 points in our post-service surveys—no exaggeration."
Sarah Patel
Service Director, Horizon Ford Dealership Network
"Integrating sales and F&I data in our DMS revealed we were missing upsells on extended warranties for 25% of SUV deals. Now, real-time alerts help us close those gaps during the financing process, adding $120K to our monthly bottom line in just the first quarter. Solid work from a team that gets dealership chaos."
Tom Vargas
Sales Manager, Apex Toyota Dealership
Simple 3-Step Process
Workflow Audit and Data Mapping
We dive into your DMS, CRM, and service logs to map exact pain points, like siloed VIN tracking or financing delays. This ensures our build aligns perfectly with your daily grind.
Custom Dashboard Prototyping
Using your data, we prototype interactive UIs focused on automotive KPIs—think live lot turnover rates and technician productivity. Feedback loops refine it to your specs in weeks, not months.
Deployment and Ownership Transfer
We deploy the full system with deep API ties, train your team, and hand over complete ownership. Scale it as you add bays or expand—our clients hit ROI in under 90 days.
Why We're Different
What's Included
Common Questions
How does your BI solution integrate with my existing DMS like CDK Global?
We start by conducting a thorough API audit of your CDK setup, mapping key data flows such as inventory updates, sales pipelines, and service records. Our custom integrations use secure, two-way APIs to pull real-time data without disrupting operations. For instance, we sync VIN-specific details and customer profiles directly into your dashboards, eliminating manual exports. This approach has helped dealerships reduce data lag from days to seconds, ensuring accurate forecasting for models like the latest Ford F-150 surges. Setup typically takes 4-6 weeks, with minimal downtime, and we provide ongoing support to handle any software updates from CDK.
What kind of dashboards will I get for inventory management?
Our dashboards are fully customized to your dealership's needs, featuring visual metrics like days' supply, turnover ratios, and aging stock alerts tailored to automotive specifics. Imagine a heat map showing slow-movers by make and model, integrated with market trends from sources like Black Book. We build in AI forecasts that factor in seasonality—say, predicting SUV demand in winter—helping you avoid the $50K+ costs of overstock. Accessible via web or mobile, these tools let GMs spot issues during lot walks. Clients often see inventory efficiency improve by 25% within the first quarter, with all data owned by you for easy scaling.
Can this help with service department bottlenecks?
Absolutely. We design service-focused dashboards tracking bay utilization, average repair order times, and technician productivity down to the VIN level. For example, if diagnostics are delaying jobs on imported sedans, our system flags it in real-time with root-cause analytics. This integrates with your parts inventory to predict shortages, cutting turnaround from 48 hours to under 24. One dealership we worked with increased service absorption from 65% to 82% by using these insights to reallocate techs during peak oil change seasons. It's all built on your data, ensuring compliance with warranty protocols, and we train your team to leverage it without needing IT experts on staff.
How secure is the data in your BI system for sensitive F&I info?
Security is paramount, especially for financing and customer data in the automotive space. We implement enterprise-grade encryption (AES-256) and role-based access controls, ensuring only authorized staff see F&I metrics or deal sheets. Our systems comply with standards like SOC 2 and handle automotive-specific regs, such as safeguarding credit app details during rate shopping. Unlike cloud-only tools, our owned architecture lets you host on-premise if needed, minimizing breach risks. We've audited integrations to prevent leaks in high-volume scenarios, like end-of-month rushes, and provide regular penetration testing. Dealerships report zero incidents post-deployment, with peace of mind that scales as you grow.
What's the timeline and cost for a custom BI setup?
Timelines vary by complexity but typically span 8-12 weeks for a full dealership rollout: 2 weeks for audit, 4 for prototyping, and 2-4 for deployment and training. Costs start at $25K for core dashboards, scaling based on integrations like multi-location support or advanced AI forecasting—far below the $100K+ of enterprise suites, with no ongoing fees since you own it. ROI hits fast; most clients recoup via 15-20% efficiency gains in sales and service within 6 months. We offer a free consultation to scope your exact needs, like tying in telematics for used car valuations, ensuring the investment aligns with your $5M-$20M revenue bracket.
Will this work if we have multiple locations?
Yes, our BI solutions are built for multi-site dealerships, centralizing data from various DMS instances into one pane of glass. We create hierarchical dashboards—group-level overviews for execs, site-specific views for local managers—tracking cross-location KPIs like regional inventory balances or shared service metrics. For instance, if one lot has excess trucks, the system alerts others to avoid duplicate buys. Scalability handles 5-20 sites without performance dips, using efficient data aggregation. A regional group we partnered with unified reporting across three stores, cutting group-wide overstock by 30% and streamlining transfers. It's all customized to your org structure, with secure access to prevent info silos.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.