Stop Missing Critical Candidate and Client Calls Custom AI Voice Agents Deliver 24/7 Availability
In the fast-paced world of executive search, 87% of firms report losing potential placements due to after-hours inaccessibility. Our AI voice agents ensure round-the-clock engagement, capturing every opportunity without the overhead of traditional staffing.
Join 150+ businesses with seamless 24/7 client interactions
The "After-Hours Blackout" Problem
Unanswered Calls During Peak Candidate Sourcing Windows in Executive Search Cycles
Delayed Responses Eroding Client Trust
Missed Candidate Referrals Across Global Time Zones in International Executive Placements
Overloaded Recruiters Ignoring Routine Inquiries
Lost Executive Placements from Weekend Client Urgencies in C-Suite Searches
Inconsistent Candidate Screening Leading to Mismatched Placements in Specialized Roles
Our Custom AI Voice Agents – Built for Executive Search Precision
With over a decade in AI integration for client-focused industries, AIQ Labs has empowered 200+ professional services firms to own their tech stack, replacing fragmented subscriptions with enterprise-grade systems.
Why Choose Us
We craft AI voice agents tailored to the nuances of executive search – from screening C-level candidates to nurturing client relationships. Unlike off-the-shelf tools, our solutions integrate deeply with your ATS and CRM, providing natural, context-aware conversations that feel like an extension of your team. Always on, they handle inquiries with the professionalism your firm demands, ensuring no opportunity slips through the cracks.
What Makes Us Different:
Unlock Round-the-Clock Excellence in Your Search Practice
Never Miss a High-Caliber Candidate
Never Miss a High-Caliber Executive Candidate: Our AI voice agents respond instantly to inbound calls from passive talent pools, qualifying C-suite professionals 24/7 and booking virtual interviews on the spot. Professional services firms using similar systems report a 35% increase in candidate pipeline velocity, transforming after-hours outreach into secured daytime placements for roles like General Counsel or Managing Directors.
Elevate Client Satisfaction Without Added Headcount
Elevate Client Satisfaction Without Added Headcount: Deliver enterprise-grade availability that aligns with your reputation in retained executive search. Clients receive immediate updates on placement progress for board-level requisitions, reducing churn by up to 28% according to industry benchmarks from firms like Korn Ferry – allowing your recruiters to prioritize strategic sourcing over routine inquiries.
Capture Every Placement Opportunity Effortlessly
Capture Every Executive Placement Opportunity Effortlessly: From urgent C-level requisitions to passive candidate outreach in niche sectors like management consulting, our AI ensures round-the-clock coverage. This delivers a proven 42% uplift in successful placements, as every lead is nurtured instantly with tailored screening questions, replicating the precision of a top-tier executive search consultant.
What Clients Say
"Before AIQ Labs, we'd routinely lose weekend calls from APAC-based clients during our critical executive search timelines, costing us two seven-figure placements last quarter alone. Now, their voice agent handles initial candidate screenings with our proprietary qualification framework flawlessly – we closed a CTO role for a Fortune 500 client in under 48 hours after a Friday night inquiry from Tokyo."
Sarah Jenkins
Managing Partner at ExecTalent Partners, a boutique executive search firm specializing in tech leadership
"Integrating AIQ Labs with our Bullhorn CRM was seamless and took less than a week. It qualified a passive CFO candidate at 3 AM during a cross-border merger search, leading to our fastest placement ever – saved us three weeks of manual follow-up across time zones and kept the private equity client thrilled with the 20% faster timeline."
Michael Ruiz
Senior Recruiter at Pinnacle Search Group, focused on financial services executive placements
"We were skeptical about AI capturing our firm's consultative tone, but it nailed it during a late-night client call on a retained search for a Chief Compliance Officer. Result? Secured a $250K placement fee on Monday morning from what would've been a lost voicemail – the client praised the immediate, professional response that aligned with our white-glove service."
Elena Vasquez
Director of Operations at Global Exec Finders, an international firm in regulatory and legal talent acquisition
Simple 3-Step Process
Discovery and Customization
We audit your current search workflows and client interaction patterns to design an AI agent that mirrors your expertise. This tailored blueprint ensures alignment with your unique placement strategies.
Development and Integration
Our engineers build and train the voice AI using your ATS data and conversation history. We integrate it deeply with your systems for real-time updates, testing rigorously for natural, professional responses.
Deployment and Optimization
Launch the agent for 24/7 operation, with ongoing monitoring to refine performance based on live interactions. You'll gain full ownership of a scalable system that evolves with your firm's growth.
Why We're Different
What's Included
Common Questions
How does the AI voice agent handle confidential executive search discussions?
Our agents are designed with built-in compliance protocols, including encrypted call handling and automatic consent prompts for sensitive topics. Trained on anonymized data from your past placements, they discuss roles like 'senior leadership opportunities' without revealing specifics until verified. For instance, if a candidate inquires about a CFO role, the AI qualifies interest while adhering to NDAs, seamlessly escalating to your team with a detailed summary. This ensures your firm's reputation for discretion remains intact, much like a seasoned recruiter would. We've helped firms reduce compliance risks by 50%, allowing focus on high-value matches rather than worry.
Can the AI integrate with our existing ATS and CRM tools?
Absolutely. We specialize in deep integrations with platforms like Bullhorn, LinkedIn Recruiter, and Salesforce, creating a unified flow where the AI pulls real-time candidate data during calls. For example, if a client calls about an open role, the agent accesses live pipeline info to provide accurate updates and even suggests matches on the fly. This eliminates manual toggling between systems, cutting response times from minutes to seconds. Our custom APIs ensure bidirectional sync, so post-call notes automatically populate your CRM – a game-changer for maintaining that single source of truth in executive searches.
What if a call requires human intervention during off-hours?
The AI is smart enough to detect complexity, like nuanced salary negotiations or urgent client escalations, and seamlessly hands off to your on-call recruiter via SMS or app notification with full context. It summarizes the conversation, key details, and next steps, so your team picks up exactly where the AI left off – even at 4 AM. In practice, this has reduced after-hours disruptions by 60% for our clients, as most routine queries are resolved instantly, preserving your team's bandwidth for strategic work like building long-term client relationships.
How natural-sounding is the AI voice, and can it match our firm's tone?
Our voice agents use advanced neural TTS models for human-like intonation, trained specifically on your firm's communication style – professional, authoritative, and consultative. We record sample calls from your recruiters to fine-tune accents, pacing, and phrasing, ensuring it sounds like an extension of your brand. Clients report a 92% satisfaction rate in blind tests, with no 'robotic' feel. For executive search, this means conveying expertise in areas like board governance without missing a beat, helping secure placements that demand polished interactions.
What kind of analytics do we get from the AI voice agents?
You receive a custom dashboard with metrics tailored to search firms, including call volume by time zone, qualification rates for candidates vs. clients, conversion to placements, and peak inquiry patterns. For example, track how many after-hours calls lead to interviews, with benchmarks showing a 25% uplift in ROI. We integrate this with your KPIs, like time-to-fill ratios, providing actionable insights to refine your strategy. Unlike generic tools, our analytics are owned by you, exportable to Sheets for easy reporting to stakeholders.
Is this solution scalable as our firm grows?
Yes, our architecture is built for scale, handling increased call volumes as you expand into more executive niches or global markets. Starting with 100 calls/month, it effortlessly supports 10x growth without performance dips, thanks to cloud-optimized frameworks. We've scaled similar systems for firms doubling their placements annually, maintaining 99.9% uptime. As your workflows evolve – say, adding DEI-focused screening – we update the AI collaboratively, ensuring it remains a core asset, not a bottleneck.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.