Stop Missing Client Calls After Hours With Custom AI Voice Agents Always On Duty
In the fast-paced world of video production, 85% of leads come outside traditional hours—don't let after-hours gaps erode your project pipelines. Our enterprise-grade solutions ensure 24/7 instant responses, capturing every opportunity without the need for round-the-clock staffing.
Join 250+ businesses with seamless 24/7 client engagement
The "After-Hours Lead Leak" Problem
Prospective clients calling evenings about urgent video shoots, such as last-minute corporate event coverage, only to hang up unanswered, resulting in lost revenue from unbooked productions
Missed follow-ups on RFPs for corporate videos during non-business hours, losing bids to competitors who offer faster proposal turnaround for branded content
Overwhelmed teams juggling client queries mid-production, such as script revisions during on-location shoots, delaying creative workflows and extending post-production timelines
Inconsistent service for international clients in different time zones, like Asia-Pacific collaborators on documentary projects, straining relationships and risking contract renewals
High costs of on-call staff for after-hours support during peak production seasons, eating into project margins on high-budget commercial shoots
Lost opportunities for quick-turnaround edits when clients can't reach you post-shoot, such as same-day color grading requests for advertising reels
Custom AI Voice Agents Built for Your Production Studio
With over a decade architecting AI systems for creative agencies, we've empowered 150+ video production firms to achieve industry-leading availability without compromising on client relationships.
Why Choose Us
We craft bespoke AI voice agents tailored to the unique rhythms of video production—from qualifying leads for commercial shoots to scheduling post-production reviews. Unlike off-the-shelf bots, our solutions integrate seamlessly with your tools like Frame.io or Asana, ensuring natural conversations that feel like an extension of your team. Available 24/7, they provide instant responses, book consultations on the spot, and escalate complex creative briefs to your directors only when needed. This isn't a plug-and-play template; it's a production-ready system designed to safeguard your reputation as a reliable partner in every client's story.
What Makes Us Different:
Unlock Round-the-Clock Opportunities
Never Miss a High-Value Lead
Never Miss a High-Value Lead: Our AI agents answer every call instantly, qualifying prospects for your next big documentary or ad campaign by asking about project scope, budget, and timelines. Industry benchmarks from video production firms show this captures 35% more leads, turning after-hours inquiries into booked shoots within 24 hours without manual intervention.
Boost Client Satisfaction Scores
Boost Client Satisfaction Scores: Provide immediate, expert responses to queries about turnaround times for editing or equipment availability for on-set shoots. Video production clients expect responsiveness; our systems deliver it 24/7, resulting in 28% higher satisfaction ratings from post-project surveys and stronger repeat business referrals within 6 months.
Streamline Your Workflow Integration
Streamline Your Workflow Integration: Seamlessly sync with your CRM and scheduling tools like Asana or Final Cut Pro calendars to auto-book slots for storyboards, client previews, or revision sessions. This eliminates after-hours admin for RFP responses, freeing your team to focus on creative excellence and reducing project delays by up to 25% on average timelines.
What Clients Say
"Before AIQ Labs, we'd lose weekend calls from event clients needing quick promo videos for trade shows. Now, the AI handles initial scoping on shoot dates and budgets, booking us directly— we've landed three major gigs worth over $150K in the last quarter alone that we would've missed entirely."
Sarah Jenkins
Producer, Vertex Media Productions
"Integrating their voice agent with our editing suite like Adobe Premiere was a game-changer. It fields client feedback on rough cuts after hours, flags urgent revisions for color correction, and routes them to our team—saving us from overtime rushes and cutting response times from 2-3 days to under 30 minutes on average."
Mike Rivera
Director of Operations, Lumina Films
"As a small team handling international docs on environmental topics, time zones were killing us with partners in Tokyo and London. This custom setup answers in English, Spanish, and Japanese, syncs with our Google Calendar for co-production slots—closed a €200K European deal at 3 AM our time without anyone lifting a finger, securing funding in under a week."
Elena Vasquez
Founder, Global Frame Studios
Simple 3-Step Process
Discovery and Customization
We dive into your video production workflows, identifying key touchpoints like client onboarding and post-production queries, to design an AI agent molded to your exact needs.
Build and Integrate
Our engineers construct the voice system with your branding and terminology, integrating it deeply with tools like Slack or Trello for seamless handoffs to your creatives.
Deploy and Optimize
Launch with 24/7 monitoring, then refine based on real call data—ensuring your agent evolves to handle even the most nuanced script revisions or budget discussions.
Why We're Different
What's Included
Common Questions
How does the AI voice agent handle technical questions about video formats or equipment?
Our custom agents are trained on your specific offerings, from 4K deliverables to drone footage capabilities. For instance, if a client asks about RED camera compatibility, the AI draws from your knowledge base to provide accurate details and offer to schedule a consult. It recognizes when a query needs expert input, seamlessly transferring to your team. This setup has helped similar studios reduce miscommunications by 40%, ensuring clients get precise info 24/7 without waiting for business hours. We fine-tune this during onboarding to align with your exact services, like animation pipelines or live event coverage.
Can it integrate with our existing project management tools?
Absolutely. We build deep, two-way integrations with platforms like Monday.com or Basecamp, common in video production. The agent can check project statuses, update timelines for revisions, or even pull availability for new shoots directly from your system. This eliminates manual back-and-forth, which often delays post-production. In one deployment for a mid-sized agency, this cut scheduling errors by 30%, allowing directors to focus on storytelling rather than admin. Our approach ensures the AI becomes a natural extension of your workflow, not an add-on that disrupts it.
What happens if the AI can't resolve a client's issue?
The agent is designed with intelligent escalation protocols. If a call involves nuanced details, like custom color grading preferences or budget negotiations, it politely gathers info and routes to the right team member via SMS or Slack, including a full transcript. This maintains your client-relationship focus without dropping the ball. We've seen this handover process boost satisfaction, as clients appreciate the efficiency— one production company reported 25% faster resolution times overall. We monitor these escalations to continuously improve the AI's handling of edge cases specific to video workflows.
Is the system secure for handling sensitive client information?
Security is paramount in professional services like video production, where NDAs and IP protection are standard. Our AI uses enterprise-grade encryption for all calls, with optional anonymized logging to comply with regulations like GDPR. Voice data is processed in real-time and not stored unless you specify, preventing breaches of confidential scripts or footage details. We've built similar systems for agencies dealing with celebrity endorsements, ensuring zero data leaks. Post-deployment, we provide audit trails and compliance reports, giving you peace of mind while capturing leads securely around the clock.
How much does customization cost, and what's the timeline?
Pricing starts at a one-time build fee tailored to your needs, typically $15,000-$30,000 for video production setups, with no ongoing subscriptions— you own it fully. This covers integration depth and training on your unique processes, like handling wedding video inquiries versus corporate training modules. Deployment takes 4-6 weeks: two for discovery and design, two for building and testing. We've accelerated this for urgent clients, launching in three weeks without cutting corners. The ROI is quick; most see payback in 4-6 months through increased bookings, far outpacing traditional call center costs.
Will the AI sound natural, or like a robotic script?
We prioritize human-like interactions using advanced neural voice synthesis, customized to your studio's tone—warm and collaborative for creative clients. It handles casual queries like 'What's your lead time for a sizzle reel?' with fluid, context-aware responses, adapting to accents or urgency. Testing with production teams shows 92% caller satisfaction on naturalness, outperforming generic IVR systems. We iterate based on your feedback, incorporating real call samples to refine delivery, ensuring it builds trust like a seasoned producer would, even at 2 AM.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.