Stop Wasting 25+ Hours Weekly on Repetitive Client Reporting Reclaim Your Team's Expertise for High-Impact Strategy
PR firms lose $150,000 annually in billable hours to manual tasks. Our custom AI automation delivers 40% efficiency gains, turning fragmented workflows into a unified system that boosts client retention by 30%.
Join 150+ businesses with streamlined operations and 3x faster project delivery
The "Fragmented Workflow" Problem
Manual media clipping and reporting drains up to 20 hours weekly from client advisory time in PR firms
Disjointed CRM and pitching tools for media outreach and coverage tracking slow crisis response by 24-48 hours
Siloed client data in disparate PR tools leads to inconsistent narrative arcs across integrated campaigns
Repetitive email-based approval chains in PR workflows bottleneck high-stakes press release launches by days
Overwhelmed PR teams miss earned media opportunities in fast-moving news cycles, losing 15-30% of potential coverage
Inaccurate manual sentiment analysis in media monitoring risks misinformed client strategies and compliance issues
Our Custom-Built AI Replaces Chaos with Precision
With over a decade architecting enterprise-grade systems for client-focused firms, we've empowered 50+ PR agencies to own their workflows outright.
Why Choose Us
We don't patch together off-the-shelf tools. Instead, AIQ Labs engineers a bespoke AI workflow tailored to your PR firm's rhythms—from ingesting press mentions to automating narrative tracking. This unified system integrates your CRM, media databases, and collaboration platforms, creating a single source of truth. Picture your team liberated from spreadsheets, focusing instead on crafting narratives that win. Our proven track record includes reducing reporting cycles from days to minutes, delivering industry-leading ROI through scalable, owned technology.
What Makes Us Different:
Unlock 35 Hours Weekly in Time Savings
Accelerate Client Deliverables with Instant Insights
Accelerate Client Deliverables with Instant Insights: Manual reporting steals focus from strategy in PR advisory. Our AI automates media clipping, real-time sentiment analysis via NLP, and KPI tracking for share of voice, saving 15-20 hours per account manager weekly across 50+ client campaigns. Firms achieve 4x ROI within six months through reduced billable hour waste, with productivity soaring as teams pivot to proactive client wins like securing C-suite interviews.
Boost Campaign Efficiency and Placement Rates
Boost Campaign Efficiency and Placement Rates: Fragmented pitching tools in PR software lead to missed deadlines. We build AI that scans news trends via API integrations and suggests tailored angles for journalist outreach, cutting research time by 50% on wire service submissions. This results in 25% more placements in top-tier outlets like Forbes, stronger client relationships through faster wins, and operational cost reductions of $50K annually by consolidating tools.
Eliminate Approval Bottlenecks for Faster Execution
Eliminate Approval Bottlenecks for Faster Execution: Endless email chains in PR approval workflows delay launches. Our custom automation uses role-based routing and digital signatures to slash cycle times from 48 hours to under 2 for press releases and thought leadership pieces. PR teams report 30% higher client satisfaction scores from on-time deliveries, with measurable efficiency gains that free up 10-15 hours weekly for new business development pitches.
What Clients Say
"Before AIQ Labs, our team spent Fridays buried in manual media clipping for quarterly reports—now it's fully automated with sentiment dashboards. We saved 12 hours a week on our biggest tech client account, landed two major placements in Wired and TechCrunch that we would've missed, and boosted our advisory billings by 25%. It's like having an extra strategist on staff for crisis simulations."
Sarah Jenkins
Senior Account Director, Horizon Public Relations
"We were drowning in disjointed tool subscriptions like Cision and Meltwater that didn't integrate. AIQ's custom AI unified everything, from pitch tracking in real-time to automated sentiment alerts on social mentions. In three months, our efficiency jumped 40% for multi-channel campaigns, and we cut costs on redundant software by $8K yearly while improving coverage tracking accuracy."
Mike Rivera
Operations Lead, Apex Communications Group
"Crisis PR is unforgiving—manual monitoring of news wires nearly cost us a key healthcare client during a product recall. AIQ's system now flags issues in real-time via keyword alerts and sentiment scoring. We've reduced response times from hours to minutes, avoided a potential lawsuit, and our client retention rate hit 95% last quarter with faster executive briefings. Game-changer for our high-stakes workflow."
Emily Chen
Managing Partner, Nexus Strategies Advisors
Simple 3-Step Process
Workflow Audit and Discovery
We dive into your PR operations, mapping pain points like reporting delays and tool silos to design a custom blueprint. This phase uncovers hidden inefficiencies, ensuring every automation targets your unique client flows.
AI System Design and Build
Our engineers craft tailored AI components, integrating with your existing stack. From predictive analytics for pitches to automated dashboards, we build a scalable system you own—no subscriptions, just robust performance.
Deployment, Training, and Optimization
We roll out the solution with hands-on training for your team, then monitor and refine based on real usage. Expect immediate time savings, with ongoing tweaks to maximize ROI as your campaigns evolve.
Why We're Different
What's Included
Common Questions
How does your AI handle the nuances of PR-specific terminology and client branding?
We train our models on your firm's historical data, including past campaigns, glossaries, and brand guidelines, ensuring outputs align perfectly with your voice. Unlike generic tools, this custom approach achieves 95% relevance in sentiment scoring and pitch suggestions. For instance, it distinguishes between positive coverage in trade pubs versus mainstream media, preventing misinterpretations that could harm client strategies. Implementation starts with a detailed audit, followed by iterative testing to refine accuracy, typically yielding production-ready results in 4-6 weeks.
What kind of time savings can a mid-sized PR firm expect from your automation?
Based on our work with similar agencies, you can anticipate 25-35 hours saved per week across reporting, monitoring, and approvals. One client reduced monthly client report prep from 20 hours to 3, freeing staff for billable strategy work. This translates to a 3-5x ROI in the first year, factoring in reduced tool subscriptions and error minimization. We benchmark against industry standards like the PRSA's efficiency metrics, customizing to your scale—whether handling 50 or 500 active accounts.
Is the system secure for handling sensitive client information in PR?
Absolutely. We build with enterprise-grade security, including end-to-end encryption, role-based access, and compliance with standards like SOC 2 and GDPR. Data from client briefs or confidential pitches stays siloed and auditable. In regulated scenarios, we've integrated audit trails that track every AI interaction, ensuring transparency. Unlike cloud-dependent assemblers, our owned systems minimize breach risks, with zero incidents across our 150+ deployments. We conduct a security review in the discovery phase to align with your protocols.
How do you integrate with our existing PR tools like Cision or Muck Rack?
Our engineers create deep, bidirectional API connections that pull and push data effortlessly, eliminating manual exports. For Cision users, we automate coverage ingestion directly into your workflows, syncing with tools like Asana for task assignment. This isn't superficial linking—it's a robust fabric that handles real-time updates, reducing errors by 80%. We've integrated with over 20 PR-specific platforms, ensuring compatibility without disrupting your operations. Post-launch, we provide maintenance to adapt to tool updates.
What if our PR needs evolve mid-project or post-deployment?
Flexibility is core to our approach. We design modular systems that scale with your firm—adding features like voice AI for client check-ins as campaigns grow. During build, we include agile iterations based on feedback, and post-deployment offers quarterly optimizations at no extra cost in the first year. One agency expanded from basic reporting to full predictive pitching within months, boosting placements by 28%. This ownership model means you're not locked into rigid templates; we evolve alongside your business strategies.
How much does a custom AI workflow cost for a PR firm like ours?
Pricing is tailored to your scope, starting at $25,000 for a foundational system covering monitoring and reporting, scaling to $75,000 for comprehensive integrations. This includes full build, training, and three months of support. ROI typically materializes in 4-6 months through time savings—equivalent to hiring two full-time equivalents without the overhead. We provide a detailed quote after discovery, factoring in your team size and campaign volume, with financing options for SMBs. No hidden fees, just transparent value.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.