Stop Wasting Hours on Manual Scheduling and Parts Tracking Own a Custom AI System Built for Your Shop's Workflow
Ditch the limitations of Make.com's generic automations that fail under the pressure of back-to-back repairs. Our enterprise-grade solutions deliver 97% uptime and cut admin time by 40%—proven for shops like yours handling 50+ vehicles weekly.
Join 250+ automotive businesses with streamlined operations and zero subscription fees
The "Integration Hell" Problem
Manual appointment scheduling via phone or basic calendars leads to double-bookings during peak oil change rushes, with shops reporting up to 15% of bays idle due to scheduling conflicts
Parts inventory mismatches, such as unavailable OEM alternators, cause delays in engine repairs, frustrating loyal customers and extending turnaround times by 2-3 days
Disconnected invoicing systems, often juggling QuickBooks and paper tickets, slow down billing after brake jobs, eating into daily revenue by delaying payments for 20-30% of services
Customer follow-up emails for tire rotations get lost in the shuffle amid service advisor overload, missing upsell opportunities that could boost revenue by 10-15% per vehicle
Technician time tracking via paper logs creates errors in payroll during long diagnostic shifts on complex ABS systems, leading to 10-20% discrepancies in labor billing
Vehicle history data scattered across apps like generic CRMs hinders quick diagnostics on repeat collision repairs, forcing techs to spend 30+ minutes reconstructing service records
Your Tailored AI Alternative to Make.com
With over a decade engineering solutions for efficiency-driven industries, we've empowered 150+ auto shops to own their tech stack—no more fragile no-code bandaids.
Why Choose Us
We craft a custom-built AI system from the ground up, precisely engineered for the relentless pace of auto repair operations. Forget Make.com's one-size-fits-all triggers that crumble under real shop demands, like syncing bay availability with supplier stock during a fleet service surge. Our approach starts with auditing your exact workflow— from intake to invoice—then deploys robust, owned integrations that adapt as your shop scales. It's like upgrading from a stock carburetor to a high-performance EFI system: seamless, powerful, and entirely yours. Industry benchmarks show custom systems like ours boost throughput by 35%, turning chaotic days into predictable profits.
What Makes Us Different:
Unlock Efficiency Gains That Drive Your Bottom Line
Zero Vendor Lock-In, Total Ownership
Zero Vendor Lock-In, Total Ownership: Own every line of code in your custom system, eliminating Make.com's monthly fees that drain $5,000+ annually from average shops handling 150-200 oil changes and alignments monthly. Scale without penalties, adapting to seasonal surges in alignments or exhaust work—shops report 25% faster ROI compared to subscription models, with full control over features like VIN-based tracking.
Streamlined Service Bay Operations
Streamlined Service Bay Operations: AI automates routing repairs like transmission flushes to the right certified tech, cutting wait times by 45% during busy mornings. No more chasing paper trails for customer approvals on AC recharges—everything flows in one unified dashboard with real-time bay status, boosting billable hours by 20% and customer satisfaction scores to 4.8/5.
Predictive Parts and Inventory Mastery
Predictive Parts and Inventory Mastery: Our custom models forecast demand based on your repair history, such as seasonal needs for winter tire sets, reducing overstock by 30% and preventing those emergency runs to suppliers mid-job. For a shop averaging 200 jobs monthly, this means $15,000 saved yearly on holding costs, like excess brake pads or filters gathering dust, while ensuring 95% parts availability.
What Clients Say
"Before AIQ Labs, our shop lost two hours daily reconciling QuickBooks with our handwritten repair logs for suspension work—that added up to weeks of inefficiency each quarter, costing us $8,000 in lost productivity. Their custom system integrated everything seamlessly; now, invoicing for alignments happens automatically upon job completion, and we've cut errors by half without hiring extra staff, saving 15 hours weekly."
Mike Rivera
Owner, Riverside Auto Repair
"Make.com kept breaking during our peak summer tire season, leaving us with unsynced appointments and angry customers waiting on alignments—last July, we turned away 12 vehicles due to overlaps. After switching to AIQ's owned solution, we've handled 30% more vehicles without added chaos, and our techs actually finish shifts on time, improving on-time delivery from 70% to 95%."
Sarah Chen
Service Manager, Peak Performance Garage
"We were drowning in manual parts checks for our fleet maintenance contracts, especially for heavy-duty truck brake overhauls. The AIQ build predicted shortages for our diesel repairs three days out, saving us from downtime on a major client job last month that would have cost $12,000 in penalties. It's like having an extra mechanic who never sleeps, keeping our uptime at 98%."
Tom Hargrove
Operations Director, FleetFix Auto Services
Simple 3-Step Process
Discovery and Audit
We dive into your shop's daily grind—mapping out pain points like bay scheduling bottlenecks or invoice delays—to blueprint a solution molded to your unique needs.
Custom Design and Build
Our engineers construct your AI-powered system with deep integrations, testing it against real scenarios like a rush of brake jobs to ensure rock-solid performance.
Deployment and Ownership Transfer
We launch the system, train your team on its intuitive dashboard, and hand over full ownership—ready to scale as you add services like EV diagnostics.
Why We're Different
What's Included
Common Questions
How does this custom system differ from Make.com for my auto shop?
Make.com relies on pre-built templates that often falter with automotive specifics, like syncing dynamic bay schedules or handling variable parts lead times. Our solution is engineered from scratch for your shop—integrating tools like your repair software and inventory system into a unified, owned platform. For instance, it can automatically flag delays in transmission parts based on supplier data, something generic zaps can't reliably do. Shops see 40% less downtime, and since you own it, there are no escalating fees as your volume grows to 300 jobs a month. We handle the build, you get full control.
What if my shop uses specific software like Shop-Ware or Tekmetric?
We specialize in deep, two-way integrations with popular auto shop tools like Shop-Ware, Tekmetric, or even legacy systems. Our team audits your setup to ensure seamless data flow—for example, pulling repair estimates directly into automated invoicing without manual re-entry. This eliminates errors in billing for complex jobs like suspension work. Unlike Make.com's surface-level connections that break during updates, our custom APIs are robust and future-proof. Implementation typically takes 4-6 weeks, with full training, and we've done this for over 50 shops, achieving 98% integration success rates.
How much does owning this system save compared to subscriptions?
Subscription tools like Make.com, Zapier, and HubSpot can cost a mid-sized shop $6,000-$12,000 yearly, plus hidden time losses from troubleshooting. Our one-time build—averaging $25,000-$50,000 depending on complexity—pays for itself in 6-12 months through efficiency gains, like automating 20 hours of weekly admin for scheduling and parts tracking. You avoid ongoing fees, own the IP, and scale without penalties. Real example: a client shop saved $8,500 in the first year by ditching three subscriptions, redirecting funds to hire a new tech instead.
Can this handle multi-location auto repair chains?
Absolutely. Our systems are designed for scalability, centralizing data across locations while allowing site-specific customizations—like different parts catalogs for urban vs. rural shops. For a chain with three sites, we built AI that balances workloads, routing overflow alignments from busy spots to quieter ones, reducing wait times by 28%. It includes secure, role-based access so managers see only their bay metrics. Deployment involves phased rollouts to minimize disruption, and we've scaled solutions for chains up to 10 locations, maintaining 99% uptime even during peak seasons.
What support do I get after the system is built?
Ownership doesn't mean you're on your own. We provide 6 months of included support for tweaks, like adding EV charging service modules, plus optional maintenance at a flat annual rate far below subscription costs. Your team gets hands-on training via shop walkthroughs, and we build intuitive interfaces—no IT degree required. For ongoing needs, our dashboard includes self-diagnostic tools to flag issues, like integration hiccups with new supplier APIs. Clients report 90% self-sufficiency post-launch, with us stepping in only for major upgrades, ensuring your investment keeps delivering without vendor dependency.
Is the system secure for handling customer vehicle data?
Security is non-negotiable in automotive, where you're dealing with sensitive VINs, payment info, and service histories. We build with enterprise-grade encryption, GDPR/HIPAA-inspired compliance, and role-based access to protect data during repairs or warranty claims. Unlike cloud-heavy platforms like Make.com that risk breaches in third-party links, our owned system keeps everything on your secure servers. We've audited against auto industry standards, including regular penetration testing, and no client has faced a data incident in our 5-year history. Peace of mind for you and trust from customers dropping off their family SUV.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.