Stop Guessing on Event Demand And Start Forecasting with Precision
Imagine slashing food waste by 30% while boosting on-time deliveries to 95%—all through dashboards built just for your catering chaos.
Join 250+ businesses with real-time visibility into operations
The "Data Blindspot" Problem
Chasing Scattered Banquet and Wedding Orders Across Emails, Toast POS, and CaterTrax Apps
Blind to Inventory Shortfalls for High-Demand Items Like Seafood or Fresh Produce During Peak Holiday Catering Seasons
Overstaffing or Understaffing Line Cooks and Bartenders Based on Gut Feel for Large-Scale Corporate Banquets
Losing Track of Perishable Stock Spoilage for Items Like Dairy and Leafy Greens in Real Time During Busy Service Periods
Delayed Feedback on Menu Item Performance, Such as Plated Entrees or Passed Hors d'Oeuvres, from Client Events
Juggling Supplier Costs for Bulk Meats and Produce Without Live Profit Margins on Custom Event Menus
Custom Dashboards That Fit Your Catering Rhythm
We've powered over 150 food service ops, turning chaotic data into smooth event workflows.
Why Choose Us
Here's the thing—you're probably thinking your catering business is too unique for off-the-shelf tools. And you're right. That's why at AIQ Labs, we build dashboards tailored to your exact flow, from wedding gigs to corporate luncheons. No more flying blind. We pull in data from your POS, scheduling apps, and supplier portals into one unified view. Real-time KPIs like event fill rates and waste trends pop up instantly, so you make decisions backed by facts, not hunches. Let's be honest, in the fast-paced world of catering, this visibility means less stress and more satisfied clients.
What Makes Us Different:
Unlock Clear Visibility for Smarter Catering Moves
Real-Time Event Forecasting
Real-Time Event Forecasting: Picture your dashboard like a well-stocked pantry—everything in place. See upcoming bookings for weddings or corporate luncheons and predict demand for proteins like salmon fillets or veggies such as asparagus, reducing over-ordering by up to 40% and ensuring no guest goes hungry at that 200-person gala—based on data from the past six months of events.
Actionable Waste Reduction Insights
Actionable Waste Reduction Insights: No more tossing out day-old salads or wilting herbs. Our custom views highlight spoilage patterns from past events, like over-prepped charcuterie boards, helping you adjust portions and suppliers for items like artisanal cheeses. One client cut their waste bill from $2,500 to $800 monthly over a busy quarter—that's real money back in your pocket for reinvesting in premium ingredients.
Streamlined Staff Scheduling
Streamlined Staff Scheduling: You're juggling chefs, servers, and sommeliers like hot plates during plated dinners. Get live dashboards showing peak needs based on historical data from similar cocktail receptions, so you staff just right for rush hours without overtime surprises, improving efficiency by 25% and keeping your team happy during peak wedding season.
What Clients Say
"Before AIQ's dashboard, we were scrambling during wedding season, often short on key ingredients like fresh lobster for last-minute menu swaps. Now, we see inventory dips in real time via integrated POS data and adjusted our supplier orders—saved us about $1,200 last quarter on unused stock alone. It's like having an extra set of eyes in the kitchen during prep rushes."
Maria Gonzalez
Operations Manager, Elite Events Catering Co.
"Our team used to spend hours piecing together reports from QuickBooks, our Tripleseat booking app, and vendor invoices after big corporate galas. The custom setup from AIQ pulls it all together seamlessly; we spotted a menu tweak to our signature beef Wellington that boosted repeat business by 15% in just three months. Honestly, it's transformed how we plan and execute banquets."
Tom Reilly
Owner, Urban Feast Caterers LLC
"Handling multiple venues for conferences meant constant calls to check stock levels on staples like gluten-free pastas. This dashboard flags issues before they hit, like when we nearly ran out of vegan quinoa salads for a 500-guest tech summit. Cut our prep errors in half over the last event season, and clients rave about the reliability now—no more awkward substitutions mid-service."
Sarah Kim
Senior Event Coordinator, Fresh Plate Catering Services
Simple 3-Step Process
Discovery Chat
We dive into your daily grind— from event quoting to post-cater cleanup—to map out the KPIs that matter most, like delivery ETAs and cost per plate.
Custom Build Phase
Our engineers craft your dashboard from scratch, integrating your tools for seamless data flow, with prototypes tested against real catering scenarios like peak holiday rushes.
Launch and Optimize
Go live with training for your team, then we monitor and tweak based on usage—ensuring it evolves with your growing event lineup.
Why We're Different
What's Included
Common Questions
How do your custom dashboards handle fluctuating event sizes in catering?
Great question—catering volumes can swing wildly from intimate dinners to massive galas. We design your dashboard to scale dynamically, using AI to forecast based on your historical data like past wedding sizes or corporate retreat patterns. For instance, it pulls from your booking app to predict needs for 50 vs. 500 guests, adjusting inventory views on the fly. This means no more over-prepping salmon for a small party or scrambling for extra linens. We've seen clients reduce stock discrepancies by 35% in their first quarter. It's all built around your specific event types, ensuring the interface feels intuitive even during rush week.
What data sources can you integrate for a catering business?
We connect whatever you're using—no cookie-cutter limits. Think POS like Square for sales, inventory tools like MarketMan for perishables, booking platforms like Tripleseat for event details, and even email inboxes for ad-hoc client requests. Our two-way APIs sync everything into your dashboard, so changes in one spot update everywhere instantly. For a typical caterer, this unifies supplier quotes from Excel with real-time kitchen output. The result? A single view that cuts down on those frantic phone calls between venues. One of our partners integrated five sources and shaved two hours off daily reporting—time better spent perfecting that signature sauce.
How long does it take to build and launch a custom dashboard?
It depends on your setup, but most catering clients see a working prototype in 4-6 weeks, with full launch by 8-10 weeks. We start with a deep dive into your workflow—mapping out things like menu costing and staff shifts—then build iteratively. Testing happens with your real data, like simulating a busy conference season, to catch any kinks early. Unlike generic tools that take months to configure, our custom approach is efficient because we focus only on what you need. Post-launch, we provide hands-on training so your team hits the ground running, often reporting quick wins like faster event quoting within days.
Can these dashboards help with compliance in food service, like allergen tracking?
Absolutely, and it's a big one for caterers dealing with dietary restrictions. We embed compliance features right into the dashboard, like tagging allergens in inventory and flagging them against event menus. For example, if a client's nut-free, it cross-references your stock and alerts for any risks in real time. This ties into your supplier data too, ensuring certified ingredients show up clearly. We've helped ops avoid costly recalls by making this info front-and-center, not buried in spreadsheets. It's not just tracking—it's proactive, with reports for audits that save you headaches during health inspections.
What if my catering business grows—will the dashboard scale?
Scalability is baked in from day one. We use robust frameworks that handle everything from your current 20 events a month to 200 as you expand into new markets. The dashboard auto-adjusts to more data volume, like adding multi-venue views without slowdowns. For growth-minded caterers, we include modular features—start with basics like order tracking, then layer on advanced forecasting for franchise ops. Clients who've doubled their bookings tell us it just 'keeps up,' with no need for pricey upgrades. You're owning a system designed to evolve with you, not forcing you into bigger subscriptions.
How secure is the data in these custom dashboards for sensitive client info?
Security is non-negotiable, especially with client details like VIP menus or payment info in catering. We build with enterprise-grade encryption, role-based access (so only coordinators see schedules), and compliance with standards like GDPR for international events. Data stays in your controlled environment—no third-party clouds unless you choose. Regular audits and backups protect against disruptions, like during a busy festival season. One client appreciated how we anonymized guest data for analytics while keeping it queryable for personalized follow-ups. It's peace of mind, letting you focus on flawless execution instead of worry.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.