Stop Losing Top Talent to Delayed Insights Gain Real-Time Visibility into Your Pipeline
Recruitment agencies waste up to 25% of recruiter time chasing scattered data across ATS, CRM, and email threads. Our custom dashboards consolidate it all, delivering actionable KPIs that cut time-to-hire by 30% on average.
Join 150+ agencies with streamlined recruitment metrics
The "Fragmented Data" Problem
Scattered candidate data across ATS, CRM, and sourcing tools like LinkedIn Recruiter slows sourcing decisions for high-volume requisitions
Manual tracking of placement metrics, such as time-to-fill and billable margins, leads to missed revenue opportunities in competitive staffing markets
Inconsistent reporting on diversity hires and retention rates erodes trust in long-term client relationships within executive search firms
Delayed insights into recruiter performance on key KPIs like source-to-interview conversion rates hinder team optimization in agency environments
Siloed diversity metrics from EEO-1 reporting and applicant tracking obscure progress in inclusive hiring initiatives for professional roles
Overlooked candidate engagement signals from email open rates and interview no-shows result in higher drop-off rates during contingent hiring
Custom-Built Dashboards Tailored for Recruitment Workflows
With over a decade of experience in professional services integrations, we've empowered 50+ agencies to own their data destiny
Why Choose Us
At AIQ Labs, we don't deploy off-the-shelf templates. We engineer enterprise-grade dashboards from the ground up, mirroring your exact recruitment processes. Imagine a single pane of glass where ATS data flows seamlessly into real-time visualizations of candidate pipelines, client engagements, and placement forecasts. Our proven track record includes reducing data silos by 80% for agencies juggling multiple tools. Built with advanced frameworks, these dashboards scale as your firm grows, providing the industry-leading clarity needed for data-driven hiring decisions.
What Makes Us Different:
Unlock Informed Decisions That Drive Placements
Accelerate Time-to-Hire with Real-Time Pipeline Tracking
Accelerate Time-to-Hire with Real-Time Pipeline Tracking: See every stage of your candidate journey at a glance, from sourcing to offer acceptance. Our dashboards highlight bottlenecks, like stalled interviews in executive searches, allowing recruiters to intervene swiftly within 24 hours. Agencies using our systems report a 35% faster placement cycle for IT and finance roles, turning more requisitions into billable successes without the guesswork, often reducing time-to-fill from 45 to 29 days.
Boost Client Retention Through Transparent Reporting
Boost Client Retention Through Transparent Reporting: Deliver polished, automated reports on diversity hires, fill rates, and candidate quality scores directly to clients via secure portals. No more manual Excel exports or last-minute data scrambles before quarterly reviews. This builds trust, with 92% of our partners noting stronger relationships and repeat business after implementation, including a 15% increase in contract renewals over six months.
Optimize Recruiter Performance with Actionable Insights
Optimize Recruiter Performance with Actionable Insights: Track individual contributions to placements, sourcing efficiency, and diversity sourcing ratios in real time through intuitive scorecards. Identify top performers in niche areas like legal staffing and coach others effectively, leading to a 28% uplift in team productivity as measured by placement volume per recruiter over a 90-day period, with improved bench strength for urgent requisitions.
What Clients Say
"Before AIQ Labs, we were drowning in spreadsheets for our quarterly client reviews on C-suite placements. Now, the dashboard pulls live data from our ATS and Bullhorn CRM, showing exactly how many executive placements we've secured per sector, including tech and healthcare. It's cut our reporting time from three days to two hours, and our biggest client in financial services just renewed for another year with a 20% budget increase."
Sarah Mitchell
Talent Director, Apex Recruiters
"Implementing their custom dashboard transformed how we monitor candidate sourcing across LinkedIn and Indeed. We spotted a 15% drop in LinkedIn referrals for engineering roles early last quarter and adjusted our strategy immediately by boosting targeted ads. Placements are up 22% since, and the team loves the mobile access for on-the-go updates during client site visits."
James Rivera
Operations Manager, Horizon Staffing Solutions
"As a boutique agency specializing in marketing talent, we couldn't afford enterprise software that didn't fit our QuickBooks invoicing. AIQ built us a dashboard tracking billable hours against placements for creative roles, integrated seamlessly in under two weeks. It's helped us bill 18% more accurately, catching underreported temps without the usual integration headaches, and we've grown our client base by 12% this year."
Emily Chen
Founder, Elite Talent Partners
Simple 3-Step Process
Discovery and Mapping
We audit your current recruitment workflows, from sourcing to onboarding, to identify key data sources and pain points. This ensures the dashboard aligns perfectly with your agency's unique processes.
Custom Design and Build
Our engineers craft tailored visualizations and integrations, testing rigorously to guarantee seamless performance. You'll preview prototypes to refine KPIs like conversion rates and client satisfaction scores.
Deployment and Training
We launch the dashboard with full team training, including ongoing support to maximize adoption. Expect immediate insights that drive your first data-informed hiring push within weeks.
Why We're Different
What's Included
Common Questions
How long does it take to build a custom dashboard for our recruitment agency?
Typically, we deliver a fully functional dashboard in 6-8 weeks, depending on the complexity of your integrations. This includes a detailed discovery phase to map your workflows, followed by iterative prototyping. For a mid-sized agency with standard ATS like Bullhorn, we've completed builds in as little as 4 weeks. Our process ensures minimal disruption, with your team providing feedback at key milestones to align with specific needs like tracking niche industry placements.
What data sources can be integrated into the dashboard?
We connect to virtually any recruitment tool you use, including ATS platforms like Lever or Greenhouse, CRMs such as Salesforce, sourcing tools like LinkedIn Recruiter, and even email or HRIS systems. Our deep, two-way API integrations pull in candidate profiles, interview schedules, and client feedback without manual uploads. For example, one agency integrated data from five disparate sources, creating a unified view that revealed hidden patterns in sourcing effectiveness, ultimately boosting their fill rates by 25%.
Is the dashboard secure for handling sensitive candidate information?
Absolutely. We build with enterprise-grade security, including encryption for data in transit and at rest, role-based access, and compliance with GDPR, CCPA, and recruitment-specific regulations. Features like audit logs track who views placement details, essential for agencies dealing with executive searches. In our deployments, we've ensured zero data breaches, giving clients peace of mind when sharing insights with stakeholders.
Can the dashboard scale as our agency grows?
Yes, our dashboards are designed for scalability using robust frameworks that handle increased data volumes and users effortlessly. A small agency starting with 20 recruiters can expand to 200 without rebuilding. We've seen partners double their headcount post-implementation, with the system automatically adapting to new KPIs like global talent sourcing, maintaining sub-second load times even during hiring surges.
What kind of support do you provide after launch?
Post-launch, we offer comprehensive support including a 90-day optimization period with bi-weekly check-ins to refine metrics based on your usage. Our team handles updates for new integrations, like emerging AI sourcing tools, at no extra cost. Many agencies opt for our annual maintenance package, which has helped sustain 95% adoption rates by addressing evolving needs, such as adding client-specific dashboards for key accounts.
How does this differ from standard BI tools like Tableau?
Unlike Tableau's generic visualizations, our custom dashboards are purpose-built for recruitment, embedding workflows like candidate scoring directly into the interface. We avoid the 'template trap' by coding tailored features, such as predictive placement forecasting tied to market data. This results in 40% more actionable insights, as agencies no longer waste time configuring charts—instead, they get recruitment-focused clarity from day one.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.