Stop Losing Hours to Manual Repair Invoice Processing Reclaim 20+ Hours Weekly with Custom AI Automation
Auto body shops waste up to 40 hours per week on invoice tasks—from estimating parts for dents and scratches to chasing payments on collision repairs. Our custom systems cut that in half, delivering 3x faster invoicing and 25% cost savings on admin overhead, proven across 50+ automotive clients.
Join 150+ businesses with streamlined operations
The "Invoice Bottleneck" Problem
Endless manual entry for OEM parts and ADAS calibration labor after collision jobs
Disputes over repair estimates delaying insurance payments
Tracking variable labor hours for frame pulls and panel alignments across multiple bays wastes admin time
Inaccurate parts inventories for aftermarket bumpers and OEM fenders leading to rushed supplier calls
Month-end closeovers from mismatched repair orders and invoices
Month-end closeovers from mismatched ROs and invoices for dent repairs and paint jobs
Our Custom AI Invoice Automation Built for Your Shop
With a proven track record in automotive workflows, we've engineered enterprise-grade systems for over 100 SMB shops, reducing invoice cycles from days to hours.
Why Choose Us
Like fine-tuning a high-performance engine, we craft your invoice automation to fit your exact repair pipeline. No off-the-shelf templates. We start by mapping your daily grind— from initial damage assessments to final billing—then build AI that ingests repair orders, extracts parts data from supplier APIs, and generates accurate invoices. Short on time? We integrate seamlessly with your existing tools like Shop-Ware or Mitchell. The result: a unified system you own, not rent, slashing manual work while scaling with your shop's growth.
What Makes Us Different:
Unlock Quantifiable Efficiency Gains Tailored to Your Operations
Save 20+ Hours Weekly on Admin Drudgery
Save 20+ Hours Weekly on Admin Drudgery: Manual invoicing for frame straights, paint matches, and ADAS recalibrations eats time—often 5-7 hours per high-volume collision job. Our system automates it all, integrating with your estimating software to auto-populate line items, letting your front office focus on customer service instead of spreadsheets. Shops report a 35% productivity boost in bay throughput, with ROI hitting 4x in the first quarter through 20% faster vehicle turnarounds on average.
Accelerate Cash Flow with 3x Faster Payments
Accelerate Cash Flow with 3x Faster Payments: Insurance reimbursements for structural repairs drag when invoices lag behind DRP approvals. We streamline from initial repair estimate to paid claim via seamless CCC or Mitchell integration, reducing DSO by 15 days on average for fleet and retail jobs. Expect 25% cost reductions in overhead, as AI flags discrepancies before they become disputes—like mismatched OEM bumper parts or unapproved frame labor supplements.
Boost Accuracy and Cut Error-Driven Losses
Boost Accuracy and Cut Error-Driven Losses: Human slips in logging I-CAR certified labor or pricing aftermarket vs. OEM parts cost shops thousands yearly in chargebacks. Our custom AI verifies every line item against your workflow and supplier catalogs, preventing overbilling on wheel alignments or undercharges on structural body filler applications. Clients see a 40% drop in insurance audit rework within 6 months, directly padding your bottom line by recovering 10-15% more per claim.
What Clients Say
"Before AIQ, our team spent Fridays reconciling repair invoices for fleet truck frame jobs—it was total chaos with mismatched labor codes. Now, the system auto-pulls data from our Hunter frame machines and sends polished bills to insurers overnight via direct EDI. We've cut processing from 10 hours to 2 per week for our 20-bay operation, and our error rate on supplemental claims dropped from 12% to under 3%. Absolute game-changer for our high-volume shop."
Mike Reynolds
Operations Manager, Precision Auto Body & Frame
"Dealing with supplemental claims for hidden frame damage was a nightmare; we'd chase inspection photos and details for weeks post-repair. Their custom automation integrated with our Audatex estimating software and now generates add-ons automatically based on post-repair Car-O-Liner measurements. Saved us about $15K last year in delayed payments on aluminum-intensive repairs alone. Wish we'd implemented this sooner for our insurance-heavy volume."
Sarah Lopez
Owner, Elite Collision & Restoration Center
"As a smaller three-bay shop, we couldn't afford big software suites for handling multi-supplier parts like LKQ aftermarket panels. AIQ built something that fits our setup perfectly—auto-matches invoices to ROs without a hitch, even for variable paint mixing times. Invoicing time halved from 4 hours daily, and we're finally closing books on time every month without month-end scrambles over deductible tracking. Solid work from a team that truly gets independent auto repair realities."
Tom Whitaker
General Manager, QuickFix Auto Repairs
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your shop's specifics—repair types, billing cycles, and pain points like insurance handoffs. This ensures the system mirrors your daily operations, from dent pulls to final inspections.
Custom AI Design and Build
Our engineers code your tailored solution, integrating AI for data extraction and automation. We test rigorously against real scenarios, like variable labor on frame jobs, for seamless performance.
Deployment and Optimization
Rollout happens fast with minimal disruption. We train your team, monitor for the first month, and tweak based on live data—ensuring peak efficiency from day one.
Why We're Different
What's Included
Common Questions
How does this automation handle variable repair costs like custom paint matching?
We customize the AI to learn your shop's pricing patterns for unique jobs, such as color-matching rare vehicle hues or specialty bodywork. It pulls from your historical data and supplier feeds to generate accurate line items, reducing manual adjustments by 70%. For instance, during integration, we map your exact labor rates for tasks like sanding and buffing, ensuring invoices reflect real costs without over- or under-billing. This setup has helped shops like yours avoid disputes on 90% of variable estimates, speeding up insurer approvals and payments. Setup takes just 2-4 weeks, with full testing on your sample tickets.
Will this integrate with my existing shop management software?
Absolutely—our systems connect deeply with tools like Shop-Ware, CCC One, or Alldata via robust APIs, creating bidirectional data flow. No more rekeying repair details; invoices pull straight from your job cards. We've done this for dozens of auto body operations, handling everything from parts inventories to customer deductibles. The result? A single workflow that cuts errors and saves 15-20 hours weekly. We start with a free audit to map integrations, ensuring zero downtime during rollout. If your setup includes QuickBooks for accounting, we sync payments automatically too.
What kind of time savings can a typical auto body shop expect?
Based on our deployments, shops see an immediate 20-30 hour reduction per week in invoice-related tasks. Manual entry for collision reports and parts billing drops dramatically, as AI handles extraction and formatting. One client, a mid-sized shop with 15 techs, went from 8-hour invoice days to under 2, freeing staff for more repairs and boosting throughput by 25%. ROI typically hits within 3 months through faster cash cycles—insurance pays quicker when docs are flawless. We quantify this upfront with your data, tailoring to your volume of dent pulls, frame jobs, and full restores.
Is the system secure for handling sensitive customer and insurance data?
Security is non-negotiable in automotive, where repair records involve personal and financial details. We build with enterprise-grade encryption, role-based access, and compliance to standards like GDPR and HIPAA equivalents for auto data. Features include audit logs for every invoice change and secure API handshakes with insurers. Unlike generic tools, our custom code avoids third-party vulnerabilities. We've audited systems for shops dealing with high-value claims, ensuring no breaches in years of operation. During build, we align to your specific needs, like protecting VIN-linked repair histories.
How much does custom invoice automation cost for our shop size?
Costs are tailored to your scale— for a 5-10 bay auto body shop, expect $15K-$30K for full build and integration, with ROI in 4-6 months via time and error savings. No subscriptions; you own it outright. We factor in your current tools and volume, like 50 weekly repairs, to scope precisely. Compared to ongoing fees from SaaS like $500/month per user, this pays for itself fast. Our free consultation includes a custom quote and savings projection, based on benchmarks from similar shops where admin costs fell 28% post-implementation.
Can this scale if we expand to more locations or services?
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.