Stop Wasting Recruiter Hours on Low-Quality Candidate Leads Prioritize High-Potential Placements with Custom AI Lead Scoring
In the competitive recruitment landscape, agencies lose 30-40% of billable time sifting through unqualified candidates. Our tailored AI system scores leads based on your niche expertise, boosting placement rates by 25% on average.
Join 150+ agencies with 2x faster time-to-placement
The "Lead Overload" Problem
Endless influx of mismatched candidate profiles—such as entry-level applicants for C-suite executive searches—overwhelming your relationship managers in high-stakes placements
Inaccurate scoring from generic tools that overlook your agency's niche expertise in sectors like tech (e.g., AI/ML skillsets) or finance (e.g., IFRS compliance knowledge)
Delayed placements due to manual vetting, eroding client trust in your expertise-driven service
Fragmented data from ATS and CRM systems, such as Bullhorn and Salesforce, leading to missed opportunities in precise client-candidate matching for contingent or retained searches
Rising churn from poor lead quality, forcing recruiters to chase volume over valuable long-term relationships
Rising churn from poor lead quality in passive candidate sourcing, forcing recruiters to chase volume over building valuable long-term relationships with key clients in professional services
Tailored AI Lead Scoring Built for Your Agency's Workflow
With over a decade of experience architecting AI for professional services firms, we've empowered recruitment agencies to replace chaotic tool stacks with unified, owned systems that drive placements.
Why Choose Us
We craft a bespoke predictive model that analyzes candidate behaviors, skill alignments, and your historical placement data. Unlike off-the-shelf solutions, this is engineered from the ground up to mirror your exact client-relationship dynamics. Short on time? We integrate seamlessly with your ATS and CRM. The result: a flexible system that evolves with your agency's unique needs, ensuring every lead scored aligns perfectly with your expertise.
What Makes Us Different:
Unlock Agency Efficiency with Precision Scoring
Accelerate Time-to-Placement
Accelerate Time-to-Placement: Recruiters spend less time on unqualified leads, focusing on nurturing high-potential candidates for executive roles. Agencies using our system report a 35% reduction in screening cycles—from 10 days to 6.5 days—allowing faster matches and happier clients in expertise-driven fields like legal and consulting placements.
Boost Placement Success Rates
Boost Placement Success Rates: Our models predict fit based on your niche data, like cultural alignment and regulatory expertise for finance roles in retained searches. This leads to 28% higher close rates within 90 days, turning more leads into long-term client relationships without the guesswork.
Streamline Client Relationships
Streamline Client Relationships: Automated insights highlight top candidates for specific briefs, such as tech leadership roles, freeing your team for strategic consultations on talent pipelines. Expect a 40% uplift in client satisfaction scores via NPS surveys, as placements align precisely with their needs in competitive markets.
What Clients Say
"Before AIQ Labs, our team was buried under 200+ resumes weekly for healthcare executive searches, with only 15% converting to placements. Their custom scoring system now flags the best fits—prioritizing HIPAA expertise—for our clients in under 24 hours. We've placed 12 senior roles in the last quarter alone, up from 7 last year, boosting our retained search margins."
Sarah Jenkins
Senior Executive Recruiter, TalentForge Partners
"Generic tools couldn't handle our tech sector nuances, like remote work preferences and cloud certification requirements. AIQ's solution integrated our Bullhorn ATS and scored leads based on our past successes in SaaS placements. Placement velocity jumped 50%—from 45 to 22 days per fill—and we're retaining clients longer without extra headcount."
Mike Rivera
Managing Director, Nexus Tech Recruiting
"We were losing deals because mismatched candidates damaged our reputation in finance placements. The AIQ model, tailored to our needs, prioritizes skills like SEC regulatory knowledge and ESG compliance. In six months, our fill rate hit 85% for director-level roles, and billings increased by 22% through stronger contingency partnerships."
Elena Vasquez
Operations Lead, Elite Executive Search Firm
Simple 3-Step Process
Discovery and Data Mapping
We dive into your agency's workflows, analyzing ATS data and client briefs to identify scoring criteria. This ensures the system captures your unique expertise from day one.
Model Building and Customization
Our engineers construct a predictive AI model trained on your historical placements. We iterate based on feedback, creating a flexible tool that adapts to evolving client needs.
Integration and Launch
Seamless deployment into your CRM and ATS, with custom dashboards for real-time insights. We provide training so your team hits the ground running, scaling as your agency grows.
Why We're Different
What's Included
Common Questions
How does custom lead scoring differ from standard ATS features?
Standard ATS tools offer basic filtering, like keyword matches, but they fall short in recruitment's nuanced world. Our custom AI at AIQ Labs builds predictive models trained on your agency's specific placement history and client relationship patterns. For instance, it weighs factors like cultural fit for creative roles or regulatory expertise for compliance-heavy positions. This results in 25-30% higher accuracy in identifying convertible leads. We integrate it directly into your workflow, eliminating manual tweaks and providing actionable scores that evolve with your data—no more one-size-fits-all limitations eroding your expertise edge. Agencies see quicker placements and stronger client retention as a direct outcome.
What data sources does the system use for scoring candidates?
We pull from your existing ecosystem: ATS records, CRM client briefs, historical placement outcomes, and external enrichments like LinkedIn profiles or skill verification APIs. Unlike generic systems, we tailor the weighting—prioritizing relationship history for repeat clients in professional services. For a recruitment agency, this might mean scoring a candidate higher if their network aligns with your finance sector focus. Security is paramount; all data processing adheres to industry standards, ensuring candidate privacy while delivering insights that boost your billable efficiency by up to 40%.
How long does it take to implement the custom lead scoring system?
Implementation typically spans 4-6 weeks, depending on your current setup. We start with a one-week discovery to map your workflows, followed by 2-3 weeks of model building and testing using your data. The final week focuses on integration and team training. This phased approach minimizes disruption—your recruiters continue operations uninterrupted. For smaller agencies with 10-50 staff, we've launched in as little as 3 weeks. Post-launch, we monitor performance and tweak for optimal fit, ensuring it scales with your growth without the headaches of off-the-shelf delays.
Can the system adapt to multiple recruitment niches within one agency?
Absolutely. Our flexible architecture supports segmented scoring models for different verticals, like IT versus healthcare. You define parameters per niche—e.g., emphasizing certifications for medical roles or innovation track records for tech. This custom-built approach avoids the rigidity of template tools, allowing seamless switches between client briefs. Agencies report 20% better match rates across diverse portfolios. We also include multi-user access with role-based views, so specialists focus on their expertise while maintaining a unified system that strengthens overall client relationships.
What kind of support do you provide after deployment?
We offer comprehensive post-deployment support, including 30 days of hands-on optimization to fine-tune scores based on initial placements. Ongoing, clients get quarterly reviews and model updates to incorporate new data, keeping accuracy above 85%. Our team acts as an extension of yours, providing training sessions and troubleshooting via a dedicated portal. Unlike subscription models that charge extra for tweaks, this is included in our ownership-focused build. Recruitment agencies appreciate the proactive alerts on performance dips, ensuring sustained 25%+ efficiency gains without internal IT burdens.
Is the lead scoring system secure for sensitive candidate data?
Security is non-negotiable in recruitment, where candidate details are gold. We use enterprise-grade encryption, SOC 2 compliance, and role-based access to protect data. Custom models process info on secure, owned servers—not cloud rentals prone to breaches. For professional services, we incorporate audit trails for every score, aiding compliance with regulations like CCPA. We've audited systems for agencies handling executive searches, ensuring zero data leaks. This peace of mind lets you focus on relationships, with built-in features like anonymized previews to safeguard privacy during client pitches.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.