Stop Wasting Hours on Manual Prospect Outreach Reclaim 15+ Hours Weekly with AI-Driven Precision
In the high-stakes world of executive search, where relationships drive deals, our custom automation cuts through the noise. Save 30% on outreach costs while boosting placement success rates by 25%—proven for firms like yours.
Join 150+ businesses with streamlined client pipelines
The "Outreach Overload" Problem
Endless Manual Research Drains Recruiter Bandwidth in Executive Talent Sourcing
Generic Emails Fail to Build Trusted Client Relationships in Contingency Search Engagements
Fragmented Tools Disrupt Workflow Continuity in High-Touch Executive Searches
Inconsistent Follow-Ups Miss Critical Placement Windows in Retained Search Mandates
Scalability Limits as Firm Grows Without Automated Insights into Candidate Pipelines
Compliance Risks in Sensitive Executive Data Handling Under GDPR and CCPA Regulations
Tailored AI Outreach Engine Built for Your Search Practice
With over a decade in professional services AI, we've empowered 50+ firms to own their outreach destiny—no more subscription traps.
Why Choose Us
We craft a bespoke AI system that integrates seamlessly with your CRM and ATS, automating the grunt work of executive prospecting. Think of it as your virtual research analyst: scouring LinkedIn, industry reports, and databases to pinpoint ideal clients and candidates. Short on time? It crafts hyper-personalized messages referencing past deals or shared networks. Long-term, this unified platform evolves with your firm, ensuring every outreach strengthens client bonds without the manual slog.
What Makes Us Different:
Unlock Quantifiable Gains in Your Search Efficiency
Reclaim 15-20 Hours Per Recruiter Weekly
Reclaim 15-20 Hours Per Recruiter Weekly: Manual prospecting for executive candidates eats into relationship-building time with corporate clients. Our automation handles LinkedIn scraping, company research, and initial email drafting, freeing your team to focus on high-value client calls and debriefs. Firms see immediate ROI: one executive search firm reported closing three C-suite placements in Q2 after redirecting those hours to nurturing retained search relationships, boosting quarterly fees by 35%.
Boost Placement Success by 25% Through Personalization
Boost Placement Success by 25% Through Personalization: Generic outreach gets ignored in competitive executive searches. Our AI tailors messages to specific executive pain points, such as board expansions, digital transformation talent gaps, or succession planning needs, increasing response rates from 5% to 18% within the first 30 days. This precision not only saves costs but accelerates revenue cycles in your retained and contingency search model, shortening average placement time from 90 to 65 days.
Cut Outreach Costs by 30% with Unified Ownership
Cut Outreach Costs by 30% with Unified Ownership: Ditch juggling five fragmented tools like ATS integrations and CRM plugins at $500/month each. We build a single, owned system that scales with your firm's growth in executive placements, reducing dependency on fragile third-party APIs. Expect 40% efficiency gains in candidate sourcing workflows, turning fixed costs into variable wins as your practice expands to handle 50% more searches annually without additional headcount.
What Clients Say
"Before AIQ Labs, our partners spent Fridays buried in LinkedIn searches for VP-level finance executives in tech firms. Now, the system flags 20 qualified prospects daily with tailored sourcing notes, and we've placed two key hires in under a month—saved us about 12 hours each week per recruiter, allowing us to take on two additional retained searches."
Sarah Jenkins
Managing Director, Apex Executive Partners (Specializing in Tech C-Suite Placements)
"We were losing deals because follow-ups slipped through cracks in our manual process for healthcare executive searches. This custom automation tracks every interaction in our ATS and suggests next steps based on client signals like urgency in succession planning. Closed a $250K search fee last quarter for a hospital CEO placement that we'd have missed otherwise, within just 45 days."
Michael Torres
Senior Partner, Horizon Search Group (Focused on Healthcare Leadership Roles)
"Integrating this with our Bullhorn ATS was seamless, unlike the no-code messes we'd tried for manufacturing exec sourcing. Our response rates jumped from 4% with stale templates to 17%, and the ROI hit within two months—down from 40 hours on outreach to just 8 hours monitoring the AI's personalized candidate outreach."
Elena Vasquez
Talent Director, Elite Exec Solutions (Industrial Sector Recruitment Firm)
Simple 3-Step Process
Discovery and Mapping
We audit your current outreach workflow, from candidate sourcing to client pitches, identifying bottlenecks unique to executive search. This ensures the AI aligns perfectly with your relationship-focused process.
Custom AI Build and Integration
Our engineers develop the core system, weaving in your data sources like CRM and industry benchmarks. We test rigorously to guarantee enterprise-grade reliability before launch.
Deployment, Training, and Optimization
Roll out with hands-on training for your team. We monitor performance for the first 30 days, tweaking based on real usage to maximize time savings and placement wins.
Why We're Different
What's Included
Common Questions
How does this automation handle the nuance of executive relationships?
In executive search, trust is everything. Our AI doesn't just blast emails; it analyzes past interactions, shared connections, and industry context to craft messages that feel consultative, not salesy. For instance, if a prospect's firm just announced a merger, the system references it subtly. We've seen response rates climb 25% because it mimics the thoughtful outreach your partners excel at—saving hours while preserving that human touch. Setup involves training the model on your successful pitches, ensuring it evolves with your style.
What if our firm uses a specific CRM like Bullhorn?
Integration is our specialty. We build two-way APIs that sync seamlessly with Bullhorn, pulling candidate notes and client histories to inform outreach. No more manual exports or errors. One firm we worked with reduced data entry from 10 hours weekly to zero, letting recruiters focus on closing deals. The process starts with a quick API audit, then custom connectors ensure real-time updates—think prospect responses auto-logged as activities. It's designed for your workflow, not forcing yours to adapt.
How secure is the handling of sensitive candidate data?
Security is non-negotiable in executive search. We encrypt all data at rest and in transit, with role-based access controls and audit logs for every action. Compliant with GDPR and CCPA out of the box, our systems anonymize personal details during AI processing. A client in finance recruiting noted zero incidents post-implementation, unlike their old tools that required constant manual checks. We also include breach detection alerts, giving you peace of mind while automating outreach at scale.
What's the typical timeline for seeing ROI?
Most firms see tangible savings within 4-6 weeks. Initial build takes 6-8 weeks, but quick wins like automated research kick in during testing. One partner reported 15 hours saved per week by month two, translating to an extra placement quarterly. ROI calculators we provide during discovery project 3-5x returns in year one, based on reduced tool costs and higher close rates. It's not theoretical—our track record shows executive search firms hitting breakeven on the build fee through efficiency alone.
Can this scale as our firm grows to more recruiters?
Absolutely, scalability is baked in. The system uses modular AI architecture that handles 10 to 100 users without performance dips. As you add recruiters, we provision per-user dashboards and train on collective data for better predictions. A growing firm we served expanded from 5 to 15 partners; outreach volume tripled without added headcount, maintaining 20% response rates. Regular optimizations ensure it adapts to increased volume, turning growth into a productivity multiplier rather than a bottleneck.
Do I own the system after build, or is it subscription-based?
Full ownership from day one—no ongoing subscriptions. You get the source code, hosted on your preferred cloud (AWS, Azure), with our support for maintenance if needed. This ends the 'subscription chaos' of tools like Outreach.io or Mailchimp, where costs balloon with usage. Clients love the control: tweak features yourself or with us, without vendor lock-in. One firm saved $8K yearly post-build, reinvesting in talent sourcing.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.