Stop Losing Hours to Manual Customer Onboarding Automate It with AIQ Labs' Custom Solutions
Reclaim 15-25 hours per week from paperwork drudgery and boost your shop's throughput by 30%—without the hassle of generic software that doesn't fit your bay-to-billing workflow.
Join 150+ automotive shops achieving seamless operations with AIQ Labs
The "Oil Change Onboarding" Problem
Endless paper-based service intake forms delaying quick-lube oil changes by up to 15 minutes per vehicle
Manual VIN decoding and vehicle history checks via third-party databases consuming 5-10 minutes per bay entry
Inconsistent customer and vehicle data causing missed follow-ups on synthetic oil promotions and maintenance schedules
Front-desk bottlenecks during peak rush hours, turning away walk-ins
Error-prone manual odometer and mileage logging risking invalid warranty claims and inaccurate service interval reminders
Juggling manual phone confirmations and fragmented SMS updates for appointment scheduling and service status without integrated DMS
Our Custom AI Onboarding Engine Transforms Your Oil Change Operations
With over a decade in automotive AI integrations, we've streamlined onboarding for 50+ shops, delivering enterprise-grade systems that scale with your fleet of bays.
Why Choose Us
Picture your oil change process like a well-tuned V8 engine: smooth, powerful, no wasted strokes. At AIQ Labs, we build a custom AI system tailored to your shop's exact rhythm—from digital intake forms that auto-pull VIN data to intelligent scheduling that slots customers into bays without a hitch. No off-the-shelf templates here; we engineer from your CRM and POS data, creating a unified workflow that slashes manual entry and predicts peak times. This isn't just automation—it's a production-ready asset you own, proven to cut onboarding costs by 40% in real-world deployments.
What Makes Us Different:
Unlock Quantifiable Efficiency Gains for Your Shop
Save 20 Hours Weekly on Admin Tasks
Save 20 Hours Weekly on Admin Tasks: Manual VIN entry and odometer logging devours time during peak quick-lube hours—our AI automates intake via license plate scanning, freeing your team to service 15% more vehicles per day. Shops report ROI within 3 months, with labor costs dropping by $8,000 annually per bay through reduced wait times for oil changes and tire rotations.
Boost Productivity and Revenue per Customer
Boost Productivity and Revenue per Customer: Efficiency means smarter upsells like synthetic oil or cabin air filter upgrades flagged during digital vehicle intake, increasing average ticket size by 25%. No more overlooked service histories leading to lost follow-ups—your shop runs like a precision-tuned engine, capturing 30% more warranty extension sales.
Achieve Rapid ROI Through Cost Reduction
Achieve Rapid ROI Through Cost Reduction: Off-the-shelf tools waste money on irrelevant features; our bespoke automation tailored to quick-lube DMS integration pays for itself fast. Expect 35% lower operational overhead from digitized mileage tracking and paperless RO approvals. One client saw payback in 8 weeks, transforming chaotic front desk queues into a streamlined revenue engine for 50+ daily vehicle services.
What Clients Say
"Before AIQ, our quick-lube oil change onboarding was a nightmare—customers waiting 20 minutes to scribble odometer readings and sign paper forms while bays sat idle. Now, it's fully digital with auto-filled VIN data from license plate scans. We boosted from 12 cars a day to 18 during lunch rushes, and my front desk team says it's like adding an extra technician without the payroll hit."
Mike Rodriguez
Shop Manager, QuickLube Pros
"I was skeptical about custom AI for our three-location quick-lube chain, but post-implementation, customer-input errors on mileage and service history dropped to zero. No more warranty voids from inaccurate odometer logs. We're saving 15 hours weekly on manual checks, finally handling the 11 AM-2 PM rush without overtime or turning away walk-ins."
Sarah Jenkins
Owner, Bayview Oil Services
"The system integrates seamlessly with our automotive DMS and POS—pulls full VIN history and recall data in seconds during check-in. Last quarter, we upsold premium synthetic oils and air filters to 40% more customers via AI prompts at intake. ROI achieved in under two months; it's revolutionized our 10-bay operation from reactive to proactive service."
Tom Hale
Operations Director, Speedy Change Network
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your shop's daily grind—analyzing bay schedules, customer flows, and pain points like peak-hour pileups—to design a blueprint that's 100% yours.
Custom AI Build and Integration
Our engineers craft the automation from scratch, linking it to your tools for seamless VIN checks and form processing. Testing ensures it handles real scenarios, like high-volume weekends, without a stutter.
Deployment and Optimization
Go live with full training for your team. We monitor for the first month, tweaking based on actual usage to maximize savings and uptime—like fine-tuning an engine for peak performance.
Why We're Different
What's Included
Common Questions
How does this automation handle high-volume days at my oil change shop?
Our custom AI is built for the rush, processing multiple onboardings simultaneously without bottlenecks. It auto-queues customers, pulls data in parallel, and even prioritizes based on service type—like express lube versus full synthetic. Shops using it report handling 50% more walk-ins during peaks, with wait times cut from 15 minutes to 2. We stress-test against your busiest scenarios during build, ensuring it scales like your busiest Saturday without crashing or slowing bays.
What if my current POS system isn't compatible?
Compatibility isn't an issue—we specialize in deep, two-way integrations with popular automotive POS like Shop-Ware or Mitchell 1. Our team reverse-engineers APIs to create seamless bridges, syncing customer and vehicle data in real-time. For legacy systems, we build middleware adapters. One client with an older setup saw full integration in two weeks, reducing data errors by 98%. No rip-and-replace; we make it work with what you have.
How secure is the customer data in this system?
Security is non-negotiable in automotive, where VINs and payment info are gold. We encrypt everything end-to-end, comply with PCI DSS and state privacy laws, and use role-based access so only authorized staff see sensitive details. Our systems include audit logs for every onboarding step, helping with warranty disputes or audits. Unlike cloud rentals, you own the data fortress—proven in deployments for shops handling 500+ vehicles monthly without a single breach.
Can this be customized for my specific oil change promotions?
Absolutely—tailoring is our hallmark. We embed your promotions directly into the workflow, like auto-suggesting diesel additives for trucks during intake. The AI learns from your sales data to prioritize high-margin upsells, boosting attach rates by 20-30%. For seasonal deals, like holiday fluid checks, we configure dynamic triggers. It's not a one-size-fits-all; we map it to your exact menu, ensuring every onboarding drives revenue, just like a pit crew optimizing for the race.
What's the timeline for seeing ROI after implementation?
Most shops hit positive ROI in 4-8 weeks. We start with quick wins, like automating forms to save 10-15 hours weekly right away, then layer in advanced features. Based on benchmarks, expect 25-40% efficiency gains, translating to $5,000-$10,000 annual savings per location from reduced labor and errors. We provide a custom projection during consultation, tracking metrics from launch to prove the value—real results, not hype.
Do I need technical staff to maintain this automation?
No in-house coders required. We build self-managing systems with intuitive dashboards for tweaks, like updating promo rules. Maintenance is minimal—our team handles updates via secure access, with 99.9% uptime SLAs. For a three-bay shop, it's plug-and-play after training, which takes just 4 hours. Clients love the ownership without the hassle, focusing on oil changes while we keep the engine purring.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.