Stop Losing Hours to Manual New Customer Intake Automate Onboarding and Reclaim Your Time
Tire shops waste up to 15 hours per week on paperwork and data entry for new customers. Our custom AI automation slashes that by 80%, delivering $12,000+ annual ROI through faster service and reduced errors.
Join 250+ automotive businesses with streamlined operations and 30% faster customer processing
The "Manual Onboarding" Problem
Endless paperwork for VIN verification and tire spec matching delays installations for new fleet customers by 45-60 minutes per vehicle
Inaccurate entry of wheel bolt patterns and rim diameters causes inventory mix-ups, leading to overstocking of incompatible all-season tires
Missed customer details lead to follow-up calls eating into service bay time
Manual verification of load index and speed ratings for tire fitments frustrates walk-in clients seeking quick replacements for sedans or trucks
Fragmented records of service histories and odometer readings between front desk and mechanics slow down repeat business for oil changes and alignments
Compliance headaches from unorganized DOT-compliant customer consent forms for tire warranties and road hazard coverage
Our Custom-Built AI Onboarding System Transforms Your Workflow
With over a decade in automotive tech, we've engineered solutions for 150+ tire and auto service centers, proven to cut onboarding time by 75% on average.
Why Choose Us
We craft a tailored AI-powered automation that integrates seamlessly with your POS, CRM, and inventory tools. Unlike off-the-shelf software that forces your processes to fit, our system captures customer and vehicle data instantly via mobile forms or voice input, auto-verifies tire compatibility against your stock, and pushes everything to a unified dashboard. This isn't a plug-and-play template; it's built around your shop's unique flow—from quick oil change upsells to full alignment packages—ensuring enterprise-grade reliability without the subscription trap.
What Makes Us Different:
Unlock Time Savings and Drive Efficiency in Your Shop
Save 12+ Hours Weekly on Admin Tasks
Save 12+ Hours Weekly on Admin Tasks: Manual VIN scanning and customer intake for tire rotations bogs down your front desk, pulling staff from upselling wheel alignments or brake inspections. Our automation processes digital tire spec uploads in seconds, freeing up to 12 hours per week for revenue-generating work. Shops report a 25% productivity boost, turning wasted time into $500+ extra weekly sales from faster vehicle turnover on busy service bays.
Achieve 6-Month ROI Through Cost Reductions
Achieve 6-Month ROI Through Cost Reductions: Tire shops lose thousands yearly to errors in manual entry of tread depth measurements and tire pressure specs, like mismatched radials leading to costly returns. Our AI-verified system ensures precise fitments for various vehicle types, cutting rework by 60% and saving $8,000 annually in labor and excess inventory of winter tires. Benchmark: Industry leaders see full ROI in under six months with seamless integrations to POS systems like Shop-Ware.
Boost Customer Satisfaction and Repeat Visits
Boost Customer Satisfaction and Repeat Visits: Long waits frustrate drivers needing urgent flat tire repairs or seasonal swaps. Automation streamlines VIN-based lookups and digital consent for fitments, reducing onboarding to minutes and enabling same-day installs for passenger cars or light trucks. Result: 35% higher retention rates, as customers appreciate the efficiency—like a perfectly balanced wheel assembly that gets you back on the road without delays or errors.
What Clients Say
"Before AIQ Labs, our two-bay independent shop in Denver wasted mornings on handwritten VIN forms and tire load index checks, delaying installs by up to an hour for fleet vans. Now, new clients are onboarded in under three minutes via mobile app scans, and we've added 15% more daily tire rotations without hiring extra help. It's like upgrading from bias-ply to radials—smoother and more reliable for high-volume days."
Mike Rodriguez
Owner, Rocky Mountain Tire Pros (independent tire and alignment shop serving Denver commuters)
"We handle 50 walk-ins a week for SUV tire replacements, and manual entry of bolt patterns was causing constant mix-ups with all-terrain options. After implementing their custom system, errors dropped to zero, saving us about $2,000 a month in returns and overtime for re-mounting. The integration with our Shop-Ware POS was spot-on from day one, handling inventory for 18-inch rims seamlessly."
Sarah Jenkins
Operations Manager, Apex Auto Tires (multi-location chain specializing in light truck and SUV services)
"As a growing chain with three locations in the Midwest, coordinating service records for odometer-based tire wear warranties across sites was a nightmare. AIQ's automation unified everything with cloud-synced VIN databases, cutting our onboarding time by half and letting us focus on expanding rotations and alignments. We've seen a clear 20% uptick in repeat business for seasonal tire changes since launch last quarter."
Tom Hale
General Manager, Highway Tire Group (regional chain with focus on fleet maintenance and passenger vehicle tires)
Simple 3-Step Process
Discovery and Mapping
We audit your current onboarding process, from initial customer greeting to service handover, identifying bottlenecks like manual VIN checks or consent logging. This ensures our build aligns perfectly with your shop's rhythm.
Custom AI Design and Build
Our engineers develop a bespoke system using advanced frameworks, integrating AI for data capture and verification tailored to tire-specific needs, like auto-matching tread patterns to vehicle types. No fragile no-code hacks—pure, scalable code.
Deployment and Optimization
We roll out the system with hands-on training for your team, then monitor performance for the first month, tweaking for peak efficiency. Expect immediate time savings and full ownership of your new digital asset.
Why We're Different
What's Included
Common Questions
How does this automation integrate with my existing tire shop software?
We start by mapping your current tools, such as your POS system or inventory management software, then build two-way API connections for seamless data flow. For instance, when a new customer is onboarded, vehicle details automatically update in your stock system to check tire availability. This custom integration avoids brittle workarounds, ensuring reliability even during busy periods. Unlike generic platforms, our approach is tailored to automotive specifics, like syncing rim sizes or tread depths, and we've done this for shops using everything from legacy systems to modern cloud-based ones. Setup typically takes 4-6 weeks, with minimal disruption to operations.
What kind of time savings can a typical tire shop expect?
Based on our work with over 100 auto service centers, tire shops see an average reduction of 12-15 hours per week in manual onboarding tasks. This comes from automating data entry, verification, and scheduling—tasks that previously took 30-45 minutes per customer. For a shop handling 40 new clients weekly, that's like adding an extra full-time staff member without the payroll hit. We've tracked ROI at $10,000-$15,000 annually for mid-sized operations, factoring in faster service times that boost customer throughput by 20%. Results vary by shop size, but our custom tuning ensures you hit these benchmarks quickly.
Is this system secure for handling customer vehicle and personal data?
Absolutely—security is non-negotiable in automotive, where you're dealing with sensitive info like VINs and payment details. We use enterprise-grade encryption, compliant with standards like GDPR and PCI-DSS, and build in role-based access so only authorized staff see data. Our systems undergo regular audits, and we've never had a breach in deployments. For tire shops, this means secure storage of warranty info and safe e-signatures for consents. Unlike off-the-shelf tools, our custom builds let you control data residency, keeping everything on your servers if preferred, reducing risks from third-party cloud dependencies.
Can this automation handle seasonal rushes, like winter tire changes?
Yes, our architecture is designed for scalability, handling spikes of up to 300% in customer volume without slowdowns. We use robust frameworks that auto-scale resources, ensuring quick onboarding even when lines are out the door. For example, during peak winter months, the AI prioritizes urgent tire swaps by verifying fitments in real-time. Shops we've partnered with report no bottlenecks during high season, maintaining sub-5-minute intakes. We include stress-testing in our build process, simulating your busiest days to guarantee performance, so you never lose sales to long waits.
What's the difference between your custom solution and off-the-shelf onboarding software?
Off-the-shelf tools are rigid templates that force your tire shop workflows to adapt, often leading to workarounds for things like custom tire catalogs or bay assignments. Our AIQ Labs solution is purpose-built for your exact processes, integrating deeply with your tools for a unified system you own outright—no monthly fees or integration limits. We replace subscription chaos with a single, powerful asset that evolves with your business. Clients switch to us after hitting scalability walls with no-code options, gaining 40% more efficiency because it's engineered for automotive realities, like auto-flagging seasonal tire promotions during intake.
How much does implementing this cost, and what's the ROI timeline?
Costs start at $15,000 for a standard tire shop deployment, scaling based on your integrations and custom features—far less than juggling multiple subscriptions long-term. ROI typically hits within 4-6 months through time savings and error reductions; for instance, eliminating 10 hours of weekly admin at $25/hour saves $13,000 yearly. We've seen shops recoup investment even faster during peak seasons by serving more customers. Our transparent pricing includes ongoing support without hidden fees, and we provide a detailed ROI projection during consultation, backed by industry benchmarks showing 5x returns over three years.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.