Stop Losing Deals to Slow Follow-Ups Automate and Close Faster
Reclaim 15+ hours per week on manual outreach, slashing follow-up costs by 40% while boosting conversion rates to industry-leading 25%.
Join 150+ dealerships with 2x faster lead conversion
The "Lead Leakage" Problem
Leads slipping through cracks after test drive inquiries, with 40% of showroom walk-ins lost due to untracked VIN-specific follow-ups per NADA data
Manual logging of service appointment no-shows eating sales time, diverting advisors from bay scheduling and oil change upsells
Delayed responses to online trade-in valuations frustrating prospects, often missing Kelley Blue Book integration for accurate used vehicle appraisals
Scattered follow-up notes across email, phone, and CRM causing duplicates, leading to repeated calls on the same lease-end customer
Overloaded BDC teams missing recall notifications for inventory vehicles, risking compliance with NHTSA mandates on lot stock
Inconsistent nurturing of financing pre-approvals leading to lost upsells, such as missed opportunities for extended warranty add-ons
Our Custom Follow-Up Engine Built for Dealership Dynamics
With over a decade engineering AI for high-volume sales environments, we've streamlined follow-ups for 50+ dealerships, delivering proven ROI in under 90 days.
Why Choose Us
We craft a bespoke AI system that mirrors your dealership's rhythm—from capturing leads via your website forms to triggering personalized sequences for service reminders. No off-the-shelf patches. This is enterprise-grade automation, wired directly into your DMS like CDK or Reynolds, ensuring every interaction feels human but scales effortlessly. Picture your sales team freed from chasing ghosts, focusing instead on closing deals while the system handles the grunt work with precision timing.
What Makes Us Different:
Unlock Tangible Efficiency Gains Tailored to Your Lot
Slash Weekly Follow-Up Hours by 15+
Slash Weekly Follow-Up Hours by 15+: Your BDC team wastes hours dialing cold leads or updating service logs for no-show appointments. Our system automates 80% of routine outreach, like post-test-drive texts tied to vehicle VINs, freeing staff for showroom interactions. Dealerships report a 35% productivity boost, turning manual drudgery into closing deals on F&I upsells—like a well-tuned V8 engine humming without the pit stops.
Achieve 3-Month ROI Through Higher Close Rates
Achieve 3-Month ROI Through Higher Close Rates: Manual follow-ups miss 60% of trade-in opportunities within 24 hours, per NADA benchmarks. We deliver timed, multi-channel nudges via SMS and email for valuation requests, lifting conversions by 25% on used car inventory. Recoup costs fast—imagine reducing lead leakage like patching a tire before it flats your sales pipeline, with quantifiable wins on every automated sequence for lease renewals.
Cut Operational Costs by 40% on Lead Nurturing
Cut Operational Costs by 40% on Lead Nurturing: Juggling texts, emails, and calls for recall alerts racks up unnecessary expenses in your DMS. Our unified workflow consolidates everything with CDK integration, eliminating redundant tools and errors in service reminders. Clients see immediate savings on inventory compliance, akin to upgrading from a clunky manual transmission to seamless cruise control—efficiency that pays dividends on every VIN in your lot.
What Clients Say
""Before AIQ, our BDC was buried in follow-up emails for service upsells—easily 20 hours a week on logging no-shows for routine maintenance. Now, the system auto-sends recall reminders tied to our CDK DMS data, and we've cut no-shows by 30% in just two months, boosting CSI scores without adding headcount. Sales are up 15% on service contracts.""
Mike Reynolds
General Manager, Apex Ford Lincoln Dealership, serving 5,000+ annual service bays in the Midwest
""We were losing trade-in leads because reps couldn't respond fast enough to online Kelley Blue Book requests. AIQ's custom automation pings prospects via text within five minutes of a valuation inquiry, integrating straight with our Reynolds & Reynolds inventory feed. Closed three extra used SUV deals last quarter alone—real game-changer for our pre-owned lot turnover.""
Sarah Chen
Sales Director, Urban Auto Group, managing 10 locations with 2,000+ vehicle trades yearly in urban markets
""Manual financing follow-ups were a nightmare, with notes scattered across Outlook and our CRM for subprime auto loans. AIQ built us a workflow that tracks pre-approvals and nurtures them automatically with personalized F&I offers. Saved us 12 hours weekly, and our finance penetration jumped 18% on truck sales without extra training—transformed our closing ratios.""
Tom Vargas
Operations Manager, Highway Chevrolet Buick GMC, overseeing F&I for 1,500+ units sold annually in high-volume regions
Simple 3-Step Process
Discovery and Mapping
We audit your current follow-up processes, from lead intake to close, identifying bottlenecks like delayed DMS updates. Then, we blueprint a custom workflow aligned with your dealership's unique sales cycle.
Build and Integrate
Our engineers code the AI engine from scratch, weaving in two-way APIs to your CRM and DMS. We test sequences for scenarios like post-demo outreach, ensuring zero data silos.
Deploy and Optimize
Go live with monitored rollout, training your team on the intuitive dashboard. We refine based on real metrics, like response rates, to hit your ROI targets within weeks.
Why We're Different
What's Included
Common Questions
How does this automation integrate with my existing dealership software?
We start by mapping your tech stack—whether it's CDK Global, Reynolds & Reynolds, or a mix with tools like VinSolutions. Our engineers build secure, two-way API connections that pull lead data in real-time, like a fresh inquiry from your website form, and push updates back without disrupting your workflow. No clunky imports or exports. For a mid-sized dealership like yours, setup takes 2-4 weeks, with full sync ensuring every follow-up draws from accurate inventory and customer history. This eliminates the 20% error rate common in manual transfers, per industry audits, giving your team a single pane of glass.
What kind of time savings can a dealership expect from this?
Expect to reclaim 15-20 hours weekly per sales rep on routine tasks like logging test drive feedback or chasing no-show appointments. In a 10-person BDC, that's over 200 hours monthly redirected to closing deals. Our clients, like a Chevy dealer in Texas, saw follow-up cycles drop from 48 hours to under 5, lifting close rates by 22%. It's like automating the oil change checklist—consistent, error-free, and freeing mechanics for bigger jobs. ROI hits in 2-3 months, with costs offset by just a handful more financed vehicles.
Is the system compliant with automotive regulations like TCPA?
Absolutely. We embed TCPA, CAN-SPAM, and state-specific rules directly into the automation, auto-scheduling texts outside restricted hours and including one-tap opt-outs. For voice follow-ups, it logs consents and escalates to humans only when needed. Unlike generic tools that leave you exposed, our builds have helped dealerships avoid fines averaging $1,500 per violation. We audit your current processes during discovery to ensure everything aligns, providing documentation for your compliance reviews—peace of mind in a litigious industry.
Can this be customized for both sales and service follow-ups?
Yes, we tailor it precisely for your operations. For sales, it might trigger personalized emails after a trade-in valuation, referencing the prospect's VIN history. For service, it automates recall notices or oil change reminders, integrating with your parts inventory to suggest upsells. A recent project for a Ford dealership customized sequences for 15 unique touchpoints, reducing service drop-offs by 28%. It's not one-size-fits-all; we model it after your exact funnel, using AI to adapt based on response patterns, ensuring relevance across departments.
How much does a custom follow-up system cost for our dealership?
Pricing starts at $15,000 for a core build, scaling to $35,000 based on complexity—like adding voice agents or multi-location support. This includes discovery, development, integration, and three months of optimization. Compared to $2,000+ monthly in stacked subscriptions, it's a one-time investment yielding 3x ROI via efficiency gains. For a dealership closing 50 units monthly, the uplift in conversions alone covers it. We provide a detailed quote after a free audit, focusing on your specific pain points to maximize value without fluff.
What if we need to scale this as our dealership grows?
Our systems are engineered for growth, handling 10x volume spikes—like end-of-month rushes—without added costs. We use robust frameworks that scale horizontally, adding capacity as your lot expands from 50 to 200 units. A client in California started with basic lead follow-ups and scaled to include fleet management sequences in year two, all seamlessly. Post-launch, we offer modular upgrades, ensuring you're never rebuilding from scratch. It's ownership-grade tech, future-proofed against your ambitions.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.