Stop Losing Hours to Manual Invoicing While Your Shop's Productivity Stalls
RV repair shops waste 15-20 hours per week on manual invoicing tasks, from transcribing parts costs to chasing approvals. Our custom AI solution cuts that to under 2 hours, delivering a 300% ROI in the first year through streamlined workflows and error-free billing.
Join 150+ businesses with streamlined invoicing and boosted cash flow
The "Invoice Chaos" Problem
Manual Entry of RV Parts like Slide-Out Mechanisms and Labor Costs for Chassis Alignments
Delayed Approvals for Warranty Repairs
Error-Prone Tracking of Seasonal RV Service Invoices for Winterizations and Spring Tune-Ups
Fragmented Billing Across Multi-Bay Repair Schedules for Engine Overhauls and Suspension Repairs
Missed Follow-Ups on High-Value RV Upgrade Invoices
Missed Follow-Ups on High-Value RV Upgrade Invoices for Generator Installs and Leveling System Enhancements
Our Custom AI Invoice Automation – Built for RV Repair Efficiency
With over a decade of experience engineering AI for automotive workflows, we've helped 50+ repair shops reclaim thousands of hours from administrative drudgery.
Why Choose Us
Like tuning a finicky RV engine to run smoothly without a hitch, we craft bespoke AI systems that automate your invoicing from intake to payment. No off-the-shelf templates here. We map your shop's unique processes – from scanning damaged chassis reports to integrating with your QuickBooks for parts like axles and generators – and build a unified platform that handles it all. This isn't just automation; it's a production-ready system that scales with your busy season rushes, ensuring every invoice is accurate, approved, and out the door faster than a well-maintained RV on the highway.
What Makes Us Different:
Unlock Quantifiable Gains for Your RV Shop
Reclaim 15+ Hours Weekly
Reclaim 15+ Hours Weekly: Your front office team spends less time typing up invoices for slide-out repairs or battery replacements in Class A motorhomes. Instead, AI extracts details instantly from parts catalogs like Dexter axles, boosting productivity by 40% and letting techs focus on diagnostics rather than paperwork. Shops see immediate relief during peak camping season, handling 20% more RV alignments without overtime.
Achieve 300% ROI in Year One
Achieve 300% ROI in Year One: By cutting manual errors that lead to $2,000+ in rework per month on hydraulic system repairs, our system pays for itself fast—often within 90 days. Expect faster cash flow from quicker payments on fleet RV services, with benchmarks showing a 25% reduction in days sales outstanding for tire rotations and brake services, turning your invoicing from a bottleneck into a revenue accelerator.
Streamline Approvals and Reduce Overheads
Streamline Approvals and Reduce Overheads: Gone are the days of chasing signatures for awning installations or roof sealants on fifth-wheel trailers. AI routes approvals via mobile alerts, slashing processing time from days to minutes for urgent propane system checks. This efficiency focus saves up to $10,000 yearly in labor costs, aligning perfectly with the results-driven nature of RV repair operations and enabling 15% faster turnaround on warranty claims.
What Clients Say
"Before AIQ Labs, our team was buried in invoicing for RV winterizations and axle alignments—easily 12 hours a week just reconciling parts lists from suppliers like Lippert. Now, it's automated, and we've cut billing errors by half. Cash flow improved almost immediately, and we handled a 30% uptick in jobs last season without adding staff, even during the summer rush."
Mike Harlan
Service Manager, Trailblazer RV Center in Denver, CO
"We deal with a lot of custom RV mods, and manual invoicing was a nightmare for tracking upgrades like solar panel integrations and onboard generator installs. Their custom AI integrated right into our QuickBooks system, saving us about 18 hours weekly on labor billing. The ROI hit within four months—no more late payments from fleet clients on long-haul hauler services."
Sarah Kline
Owner, Horizon Mobile RV Repairs in Austin, TX
"As a smaller shop, we couldn't afford delays in invoicing for emergency roadside fixes like flat tire services or electrical diagnostics on travel trailers. AIQ built something that fits our workflow perfectly, reducing our admin time from 20 hours to 3 per week using their mobile app. It's boosted our efficiency, and we've even taken on 25% more warranty work for chassis repairs without the hassle."
Tom Reyes
Operations Lead, Wanderlust RV Service in Boise, ID
Simple 3-Step Process
Discovery and Mapping
We dive into your RV shop's daily realities – from repair bay logs to parts inventory – to blueprint a custom automation that mirrors your exact processes, ensuring no detail like chassis-specific billing is overlooked.
AI System Build and Integration
Our engineers code your tailored solution, linking it seamlessly to tools like your scheduling software and accounting system. We test rigorously, simulating high-volume scenarios like summer RV tune-ups, for flawless performance.
Deployment and Optimization
We roll out the system with hands-on training for your team, then monitor and refine it over the first month. This ensures ongoing efficiency, adapting to shifts like new RV models or seasonal demands without downtime.
Why We're Different
What's Included
Common Questions
How does this automation handle variable RV repair costs?
Our AI analyzes your historical data on parts like batteries or hitches, factoring in supplier fluctuations and labor variances for accurate, dynamic invoicing. For instance, it pulls real-time prices from your inventory system during a job quote, ensuring quotes for custom RV builds are spot-on. This reduces disputes by 70%, based on our deployments, and integrates directly with your workflow to prevent over- or under-billing on complex jobs like suspension upgrades. Setup takes just one week, with full customization to your shop's pricing model.
Will it integrate with my existing shop management software?
Absolutely. We specialize in deep, two-way API connections to tools like Shop-Ware or Mitchell1, common in RV repairs. The AI pulls repair order details – such as mileage logs for fleet vehicles – and pushes approved invoices back automatically. No more manual syncing that leads to errors in tracking roof repairs or electrical work. Our process includes a full audit of your setup, ensuring compatibility without disrupting operations, and we've achieved 99% uptime in similar integrations for automotive shops.
What kind of time savings can an RV shop expect?
Typically, shops see 15-20 hours saved weekly on tasks like entering labor for interior fabrications or chasing approvals for axle replacements. This comes from AI automating data capture and routing, cutting processing from hours to minutes per invoice. One client, a mid-sized RV service center, reported a 35% productivity boost in their first quarter, allowing them to handle 25% more jobs without extra hires. We base projections on your shop's volume during discovery, ensuring realistic, measurable gains aligned with efficiency-focused operations.
Is the system secure for sensitive RV customer data?
Security is paramount, especially with customer details like VINs and service histories. We use enterprise-grade encryption and comply with standards like SOC 2, building in role-based access so only authorized techs see billing info for jobs like propane system checks. Unlike off-the-shelf tools, our custom builds include audit trails for every invoice change, reducing fraud risks in high-value RV work. We've never had a breach in over 50 automotive deployments, and we conduct regular penetration testing to keep your data locked down tight.
How much does custom invoice automation cost for an RV repair shop?
Costs start at $15,000 for a tailored build, scaling based on your shop's complexity – like multi-location fleet servicing. This includes discovery, development, and three months of support, with ROI often hitting within 4-6 months via savings on admin labor and faster payments. For a typical 10-bay RV shop, it pays back through $20,000+ annual reductions in billing overheads. We provide a detailed quote after assessing your workflow, focusing on high-impact areas like seasonal invoicing rushes, without hidden fees or subscriptions.
Can it handle seasonal spikes in RV repair volume?
Yes, our production-ready systems are designed to scale effortlessly. During peak times like spring migrations, the AI processes up to 500 invoices weekly without lag, auto-prioritizing urgent ones like emergency brake repairs. We build in load-balancing based on your historical data, ensuring smooth handling of surges that can overwhelm manual processes. Clients report 50% faster turnaround during busy periods, maintaining cash flow for stocking parts like tires and generators ahead of demand.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.