Stop Losing Hours to Manual Towing Invoices Automate Your Billing and Reclaim Your Day
Towing operations waste 15-20 hours weekly on paperwork alone. Our custom AIQ Labs solution slashes that by 80%, delivering 3x ROI in the first year through streamlined claims and faster payments.
Join 150+ businesses with streamlined towing operations
The "Towing Billing" Problem
Endless manual entry for roadside tows and impounds, including VIN verification and hook-up fees
Delayed insurance claims from disorganized VIN, mileage, and odometer logs for towed vehicles
Error-prone billing for variable fees like daily storage, gate fees, and fuel surcharges on impounded vehicles
Time lost reconciling fleet logs with dispatch records for wheel-lift and flatbed tow assignments
Cash flow bottlenecks from slow client and insurer approvals
Cash flow bottlenecks from slow client and insurer approvals on lien sales and auction-bound impounds
Custom AI Invoice Automation Built for Towing Workflows
With over a decade architecting enterprise-grade systems for automotive fleets, AIQ Labs delivers proven, scalable solutions trusted by 150+ operations nationwide.
Why Choose Us
In the high-stakes world of towing, every minute counts—from hook-up to payout. We build bespoke AI systems that ingest tow reports, extract key data like vehicle details and service codes, and automate the entire invoicing pipeline. No more sifting through crumpled dispatch sheets or chasing paper trails. Our integration with your existing fleet software creates a unified hub, ensuring accuracy and speed. Like upgrading from a flatbed to a fully automated tow truck, this shifts your team from reactive admin to revenue-focused action. We tailor every element to your routes, regulations, and revenue streams for seamless, error-free operations.
What Makes Us Different:
Quantifiable Gains for Your Towing Operation
Save 15+ Hours Weekly on Admin
Save 15+ Hours Weekly on Admin: Manual invoicing devours time in towing—logging VINs for accident recoveries, calculating hook-up and winch-out fees, submitting claims. Our AI handles it all, freeing your dispatchers for more calls. Industry benchmarks from the Towing and Recovery Association show firms gain 20% productivity boost, translating to $5,000+ monthly savings at scale for mid-sized operations handling 50+ tows weekly.
Achieve 3x ROI Through Faster Payments
Achieve 3x ROI Through Faster Payments: Towing cash flow hinges on quick reimbursements for impounds and long-haul tows. We automate claims submission to insurers like Progressive and Geico, with automated follow-ups, cutting payment cycles from 30 days to under 10. Clients report 40% faster collections on storage fees, directly padding your bottom line without added headcount, often recouping implementation costs in 90 days.
Eliminate Errors and Compliance Risks
Eliminate Errors and Compliance Risks: Missed VIN details or incorrect odometer readings can sink claims for fleet vehicles. Our system cross-verifies data against DOT standards for hours-of-service and vehicle weight, reducing disputes by 85%. This not only safeguards revenue from denied tows but keeps your operation audit-ready, avoiding fines that plague 25% of towing businesses annually, as per FMCSA reports.
What Clients Say
"Before AIQ Labs, our team spent Fridays buried in tow invoices—chasing Geico for VINs and mileage on 80 overnight accident recoveries. Now, it's all automated; we processed 120 tows last month with zero errors and got paid two weeks faster on storage fees. It's like having an extra rotator truck without the payroll hit."
Mike Reynolds
Operations Manager, Citywide Towing Services (serving urban impounds in Chicago)
"We handle police impounds for the local PD, and billing was a nightmare with daily storage fees, gate charges, and odometer logs for 200+ vehicles monthly. After implementing their custom system integrated with our dispatch software, our error rate dropped from 15% to nothing, and we're saving about 12 hours a week on lien paperwork. Cash flow's never been steadier for our auction sales."
Sarah Lopez
Owner, Apex Roadside Recovery (specializing in law enforcement contracts in Phoenix)
"Integrated this with our fleet GPS and ELD systems, and it's transformed how we bill for long-haul tows over 100 miles, including fuel surcharges and DOT weight certifications. No more double-entry on odometer data; approvals from fleet managers come in automatically via mobile app. ROI hit in three months with 35% faster reimbursements—highly recommend for any towing outfit dealing with variable interstate routes."
Tom Hargrove
Fleet Director, Highway Haulers Inc. (managing cross-state heavy-duty recoveries)
Simple 3-Step Process
Discovery and Mapping
We audit your current towing workflows, from dispatch to billing, identifying bottlenecks like manual claim entries. This ensures our solution fits your exact operation—no one-size-fits-all here.
Custom AI Build and Integration
Our engineers craft a tailored system, pulling data from your tow logs and syncing with insurers. We test rigorously to handle peak nights without a hitch, delivering a production-ready tool in weeks.
Deployment and Optimization
Roll out with full training for your team, then monitor performance. We refine based on real tows, ensuring ongoing efficiency gains and scalability as your fleet grows.
Why We're Different
What's Included
Common Questions
How does this integrate with our existing towing software?
We start by mapping your current setup—whether it's software like TruckLogics or custom dispatch tools. Our team builds two-way API connections that pull tow data in real-time, like VINs from GPS logs, and push invoices directly to your accounting system. This eliminates manual transfers, reducing errors by 90%. For a mid-sized towing firm, integration takes 2-4 weeks, with zero disruption to daily ops. We've done this for over 50 automotive clients, ensuring compatibility with legacy systems common in the industry.
What kind of time savings can we expect for invoice processing?
Towing companies typically lose 15-25 hours weekly on manual billing, from logging tows to chasing approvals. Our AI automates data capture and submission, cutting that to under 3 hours. One client, handling 80 tows weekly, saw processing drop from 4 hours per batch to 30 minutes. This isn't generic—it's tuned to towing specifics like variable fees and insurer portals, delivering measurable ROI through faster cash cycles and fewer disputes.
Is this solution compliant with towing industry regulations?
Absolutely. We embed DOT, state, and insurer requirements into the core logic, auto-verifying details like mileage logs and storage notifications. For example, it flags non-compliant entries before submission, preventing the $500+ fines that affect 25% of operations yearly. Built on enterprise-grade frameworks, it's audited for security and accuracy, much like regulated fleet systems. Our experience with automotive compliance ensures your invoices stand up to any review.
How much does a custom invoice automation system cost?
Costs vary by your fleet size and complexity, but for a typical 10-truck towing operation, expect $15,000-$30,000 for full build and integration. This includes discovery, custom coding, and three months of support. Unlike subscriptions averaging $2,000/year elsewhere, you own it outright, with ROI hitting in 4-6 months via time savings and 40% faster payments. We provide a detailed quote after a free audit, focusing on your specific workflows like impound billing.
Can this handle high-volume nights or seasonal peaks?
Yes, our systems are designed for scalability, processing hundreds of tows without lag—think busy holiday weekends or accident surges. Using robust cloud architecture, it auto-scales resources, maintaining 99.9% uptime. A client in a high-traffic area handled a 200% volume spike last winter seamlessly, with invoices generated in under 5 minutes each. We stress-test against your peak patterns during build, ensuring reliability when it matters most.
What if we need training for our dispatch team?
Training is included and customized to your team's needs—hands-on sessions covering invoice generation from tow tickets to claim tracking. For towing staff used to paper forms, we make it intuitive, like a dashboard mirroring your daily logs. Sessions last 4-6 hours, with ongoing video guides and a dedicated support line. Post-launch, we monitor adoption and refine, helping one firm get their whole team up to speed in a week, boosting efficiency immediately.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.