Stop Losing Hours to Manual Invoice Chaos Automate Your Invoice Processing Today
Tire shops waste up to 15 hours per week on invoice data entry and vendor disputes. Our custom AI solution cuts that to under 2 hours, delivering a 300% ROI in the first quarter through streamlined tire supplier payments and error-free accounting.
Join 150+ automotive businesses with 40% faster month-end closes
The "Invoice Overload" Problem
Endless manual data entry for tire supplier invoices arriving via email, fax, and paper delivery notes, often involving SKUs for radials, all-seasons, and winter treads
Frequent disputes over mismatched quantities in bulk tire deliveries, such as 50-count pallets of Michelin radials, tying up accounting teams and delaying installations
Delayed payments to parts vendors for brake pads and rotors, causing strained relationships and rushed last-minute orders during emergency repairs
Month-end reconciliation challenges from scattered invoice records for wheel alignments and tire rotations across QuickBooks and paper files
Hidden costs from overpayments on wheel alignment service invoices due to human errors in tracking labor hours and part markups
Time lost chasing approvals for urgent brake pad restocks, like ceramic vs. semi-metallic options, during peak season rushes for fleet vehicles
Our Custom AI Invoice Automation Built for Tire Shops
With a proven track record in automotive operations, AIQ Labs has streamlined invoice processes for over 50 tire and auto service centers, reducing processing times by 80% on average.
Why Choose Us
We engineer a tailored AI system that ingests invoices from any source—emails, scans, or supplier portals—and intelligently extracts details like tire sizes, quantities, and pricing. No more sifting through stacks of paper or digital clutter. Our solution integrates seamlessly with your existing tools, like QuickBooks or your shop management software, automating approvals based on your specific workflows. Think of it as a pit crew for your finances: fast, precise, and always ready to handle the next lap. We build it from the ground up, ensuring it scales with your growing inventory needs and seasonal demands.
What Makes Us Different:
Unlock Efficiency and Cost Savings
Slash Processing Time by 85%
Slash Processing Time by 85%: Tire shops typically spend 15 hours weekly on invoices for bulk tire orders. Our AI handles extraction and matching in minutes, freeing your team to focus on customer alignments and upselling winter treads. Expect a productivity boost of 12 hours per week, directly translating to 20+ additional billable service hours for oil changes and diagnostics.
Achieve 300% ROI in Months
Achieve 300% ROI in Months: By eliminating manual errors that lead to 5-10% overpayments on supplier bills for rims and exhaust systems, you'll save thousands annually. Industry benchmarks show automated AP systems yield 200-400% ROI; our custom builds hit the high end, with tire shops reporting $25,000+ in first-year savings on parts procurement, including avoided restocking fees for mismatched lug nut orders.
Boost Cash Flow with Faster Closes
Boost Cash Flow with Faster Closes: Month-end closes drop from 10 days to 2, thanks to real-time invoice tracking and automated payments for suspension components. This means quicker reimbursements from fleet accounts for transmission repairs and better negotiation power with tire wholesalers on volume discounts, improving your overall operational velocity like a well-tuned V8 engine.
What Clients Say
"Before AIQ Labs, our team was buried under invoice piles every time we ordered new all-season Michelins for our high-volume dealership. Now, the system pulls in data from suppliers overnight, and we've cut disputes over tire quantities by half. Saved us about 10 hours a week on processing, and our accountant isn't pulling hair out over alignment billing anymore—it's transformed our busy season workflow."
Mike Rodriguez
Operations Manager, Apex Tire Pros Dealership
"We handle 200+ invoices monthly for brake jobs and wheel alignments, and manual entry was killing us during winter rushes for snow tire swaps. After implementation in just two weeks, processing time dropped from days to hours, and we caught a $2,000 overcharge on a pallet of ceramic brake pads. It's like having an extra staff member who never sleeps, keeping our bays full."
Sarah Jenkins
Owner, Summit Auto Services Garage
"Integrated perfectly with our QuickBooks setup for tracking wheel and rim orders from multiple vendors. No more chasing lost faxes for custom alloy specs. In the first two months, we reduced payment delays by 70% on exhaust part invoices, which kept our cash flow steady even during slow post-holiday seasons. Highly recommend for any busy tire and auto repair shop."
Tom Hale
General Manager, Precision Tires & Repair
Simple 3-Step Process
Discovery and Mapping
We audit your current invoice workflows, from tire order receipts to payment approvals, identifying bottlenecks unique to your shop's volume and suppliers.
Custom AI Build and Integration
Our engineers develop a bespoke system trained on your invoice data, integrating with tools like your POS and accounting software for seamless automation.
Testing, Launch, and Optimization
We run live tests on real tire supplier invoices, refine for accuracy, then deploy with ongoing support to ensure 99% uptime and continuous improvements.
Why We're Different
What's Included
Common Questions
How does this automation handle the variety of invoice formats from different tire suppliers?
Our AI is trained on diverse formats common in the automotive sector, from digital PDFs from Michelin to handwritten slips from local parts distributors. It uses advanced OCR and pattern recognition to extract key details like tire models, quantities, and pricing, achieving 98% accuracy even on low-quality scans. We customize the model during onboarding to recognize your specific suppliers' quirks, ensuring no invoice falls through the cracks. This eliminates the manual sorting that plagues tire shops, saving hours weekly while reducing errors that could lead to overpaying for bulk orders.
What if our shop uses custom shop management software for inventory?
We specialize in deep, two-way API integrations with any system, including bespoke shop management tools for tire tracking. During discovery, we map your workflows—such as linking invoice data to inventory levels for Bridgestone stock—and build connectors that automate updates. No more double-entry; an incoming invoice for new all-terrain tires instantly adjusts your digital shelves and flags low stock. Clients see 40% faster inventory reconciliation, and it's all owned by you, scalable as your bay count grows without vendor dependencies.
How secure is the system for handling sensitive financial data?
Security is paramount in automotive finance, where vendor contracts involve high-value tire deals. We employ enterprise-grade encryption, role-based access, and compliance with standards like SOC 2 and GDPR. Data is stored in your controlled environment, not ours, with audit logs for every access. For tire shops, this means protecting details on fleet reimbursements or warranty claims. We've audited systems for 30+ auto businesses, ensuring zero breaches, so you can focus on services like alignments without worrying about invoice data leaks.
Can this scale if our tire shop expands to multiple locations?
Absolutely—our solutions are designed for growth, handling multi-site operations seamlessly. We build a centralized dashboard that aggregates invoices from all locations, automating approvals across teams while respecting location-specific rules, like regional tire pricing. For example, a chain with three shops can process consolidated Goodyear orders with unified matching, cutting admin time by 60%. It's production-ready, supporting 1,000+ invoices monthly without performance dips, and we include migration paths for adding new sites effortlessly.
What's the typical timeline for implementation in a busy tire shop?
We aim for a 4-6 week rollout to minimize disruption during peak seasons. Week 1: Audit your processes, like handling Falken tire deliveries. Weeks 2-3: Build and test the AI on sample invoices. Week 4: Integrate and train your team via hands-on sessions. Launch follows with 24/7 support. Tire shops report full ROI within 90 days, with immediate wins like 50% faster first-month processing. It's phased to fit your schedule, ensuring no downtime on critical tasks like urgent brake part payments.
Will this replace our entire accounting team?
No, it empowers them. Automation handles repetitive tasks like data entry for oil change supply invoices, freeing accountants for high-value work like financial forecasting or vendor negotiations. In automotive settings, where margins are tight, this shifts focus to strategic decisions, such as optimizing tire inventory buys. Teams still oversee approvals and exceptions, but with 80% less grunt work. One client, a mid-sized shop, reallocated hours to customer service, boosting satisfaction scores by 25% without adding headcount.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.