Stop Relying on Jobber's Generic Field Service Tools That Leave Your Client Relationships in Disarray
PR agencies waste up to 25 hours weekly on manual pitch tracking and fragmented client communications—our custom AI systems reclaim that time, delivering a unified platform tailored to your media relations workflow.
Join 150+ agencies with streamlined operations and 40% faster campaign delivery
The "Fragmented Client Management" Problem
Fragmented client briefs scattered across email chains, shared drives, and disparate CRM tools, leading to version conflicts in PR strategy documents
Manual tracking of media pitches in Excel trackers, resulting in missed embargo deadlines and lost exclusive placement opportunities
Inconsistent reporting on campaign ROI, with manual aggregation of metrics like earned media value and share of voice, delaying client update meetings
Overloaded account executives juggling multiple client touchpoints, from retainer calls to crisis response coordination across time zones
Delayed approvals for press releases due to siloed review processes involving legal, compliance, and creative teams
Fragmented event coordination for client product launches and media roundtables, with disjointed vendor RSVPs and on-site logistics
Your Tailored AI Operating System for PR Excellence
With over a decade architecting enterprise-grade solutions for client-focused agencies, we've empowered 200+ professional services firms to own their workflows outright.
Why Choose Us
We build custom AI-powered platforms from the ground up, ditching Jobber's one-size-fits-all field service rigidity. Imagine a system that mirrors your PR agency's unique rhythm—seamlessly integrating client CRM, media databases, and campaign trackers into a single, flexible dashboard. No more wrestling with generic templates that ignore the nuances of media relations or client nurturing. Our approach starts with your exact needs: mapping out bespoke automations for pitch personalization, approval workflows, and performance analytics. This isn't assembly; it's precision engineering for your agency's scale, ensuring unlimited adaptability as your client roster grows.
What Makes Us Different:
Unlock Unmatched Efficiency in Your PR Operations
Precision Client Relationship Management
Precision Client Relationship Management: Our custom system centralizes all client interactions in a unified CRM hub tailored for PR agencies, reducing response times by 35% and boosting retention rates to 92%—proven across 50+ agencies where account teams now focus on high-value strategy sessions rather than admin drudgery like brief chasing.
Accelerated Campaign Delivery and ROI Tracking
Accelerated Campaign Delivery and ROI Tracking: Automate media outreach via integrated pitching tools and real-time analytics to cut campaign launch times in half, with interactive dashboards delivering benchmark-beating insights like 28% higher placement rates in top-tier outlets, freeing you to secure more high-impact stories without manual follow-ups.
Seamless Scalability Without Vendor Constraints
Seamless Scalability Without Vendor Constraints: Own a flexible, API-driven platform that adapts to seasonal client surges or new service lines like digital influencer campaigns, eliminating Jobber's subscription traps and saving 60% on annual tool costs—up to $150K for mid-sized firms—while maintaining enterprise-grade reliability with 99.9% uptime.
What Clients Say
"Before AIQ Labs, our team wasted Fridays chasing pitch statuses across outdated spreadsheets—it was total chaos during quarterly media blitzes. Their custom system integrated our client portal with automated media tracking, and now we generate detailed reports in under 10 minutes. Campaigns that used to drag on for two weeks? Slashed to five days, and clients rave about the real-time transparency on earned media metrics."
Sarah Kline
Account Director at Echo PR Agency, a boutique firm specializing in tech sector communications
"Jobber was a mismatch for our fast-paced, event-driven PR workflow—like forcing a square peg into a round hole. AIQ built us an AI assistant that auto-generates personalized invites for media roundtables and follows up on RSVPs via integrated calendars. Last quarter, we managed 40% more client launch events without hiring extra staff, and our RSVP error rate dropped to zero, boosting attendance by 25%."
Michael Torres
Operations Lead at Nexus Communications, a full-service agency handling global brand activations
"We were drowning in endless approval loops for press materials across legal and creative silos. The AIQ platform streamlined it with smart routing, version control, and direct ties to our client briefs in the system. In the first month alone, we cut 15 hours off weekly admin tasks, allowing our strategists to craft killer content that secured features in Forbes and AdWeek for three major clients."
Elena Vasquez
Senior Strategist at Pulse Media Group, an integrated marketing and PR consultancy
Simple 3-Step Process
Discovery and Mapping
We dive into your PR workflows, identifying bottlenecks like pitch tracking or client reporting, and blueprint a custom AI architecture aligned with your agency's goals.
Prototyping and Integration
Our engineers build and test core modules—such as AI pitch generators or unified dashboards—integrating seamlessly with your existing tools for immediate quick wins.
Deployment and Ownership Transfer
We launch your fully owned system, provide hands-on training, and hand over the reins—ensuring your team operates independently with ongoing support as needed.
Why We're Different
What's Included
Common Questions
How does your solution differ from Jobber for a PR firm's needs?
Jobber excels in basic field service scheduling but falls short for PR's nuanced demands like media pitching or client narrative tracking. We craft a bespoke AI platform that integrates your CRM, media databases, and content tools into one owned system. For instance, while Jobber might log a client meeting, ours automates follow-up pitches with AI-generated content tailored to journalist preferences. Agencies using our builds report 40% less time on admin, with full control over customizations—no monthly fees or feature limitations. This shift from renting to owning empowers your team to scale campaigns efficiently, addressing the client-relationship focus unique to PR without generic constraints.
What specific PR challenges does your custom AI address?
We target pain points like fragmented pitch tracking and delayed client approvals, which plague 70% of PR firms per industry surveys. Our system automates media monitoring and generates personalized outreach, reducing manual effort by 50%. For client relationships, it creates unified timelines that sync briefs, deadlines, and feedback loops. Built on your data, it forecasts campaign impacts using benchmarks like average 15% engagement uplift. Unlike off-the-shelf tools, it's flexible for multi-service PR—handling everything from crisis comms to event promo—ensuring your workflows remain agile as client needs evolve. Delivery takes 8-12 weeks, with phased rollouts to minimize disruption.
How much does a custom AI system for my PR agency cost?
Pricing starts at $25,000 for a core PR workflow build, scaling to $75,000 for comprehensive integrations covering campaigns, clients, and analytics—far below the $50K+ annual subscriptions many agencies juggle with tools like HubSpot. This one-time investment yields ownership, with ROI in 6-9 months via 30% admin savings. We base quotes on your scope: a small firm might focus on pitch automation, while larger ones add event modules. No hidden fees; includes 6 months of support and training. Compared to Jobber's per-user model, you avoid escalating costs as your team grows, owning an asset that appreciates with your agency's expertise.
Can I integrate this with my existing PR software stack?
Absolutely—our engineers specialize in two-way API integrations with staples like Cision, Google Workspace, or Salesforce, creating a seamless 'single source of truth.' For a PR firm, this means auto-syncing media clips into client reports or pulling contact data for targeted pitches. We've connected over 300 disparate systems without data loss, ensuring 99.9% uptime. The process involves a 2-week mapping phase to align with your workflow, avoiding the brittle links common in Zapier setups. Result? Your custom platform enhances, rather than replaces, what works, while phasing out redundancies for a unified, efficient operation tailored to PR's fast-paced client demands.
What kind of support do you provide after deployment?
Post-launch, you get 6 months of included support—weekly check-ins, bug fixes, and optimization tweaks—transitioning to optional retainers at $2,000/month for advanced updates. Since you own the system, our team trains yours on maintenance, empowering independence. For PR specifics, we monitor for seasonal spikes like product launches, proactively scaling automations. Clients praise this: one agency handled a merger crisis with zero downtime thanks to our rapid-response protocol. Unlike Jobber's ticket-based help, we're consultative partners, reviewing metrics quarterly to refine features like AI sentiment analysis, ensuring your investment drives sustained client wins and operational edge.
How long does it take to build and launch the system?
From consultation to go-live, expect 8-12 weeks for a standard PR setup, broken into discovery (2 weeks), prototyping (4 weeks), and testing/deployment (2-4 weeks). This timeline accommodates your input, ensuring the system fits your multi-service model—e.g., integrating event tracking with media relations. We've accelerated for urgent needs, like a 6-week build for a high-profile campaign. Factors like complexity (e.g., adding voice AI for client calls) can extend it, but we prioritize quick wins, like automating pitches in week 4. Post-launch, your agency operates a production-ready tool, benchmarked against industry leaders for reliability and speed.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.