For Auto Repair Shops Juggling Parts, Appointments, and Invoicing

Stop Wasting Hours on Make.com's Rigid Automations That Break Under Your Shop's Daily Grind Own a Custom AI System Built for Your Repair Workflow

Escape the subscription trap—our clients cut operational downtime by 40% and reclaim 25+ hours weekly on manual tasks like parts tracking and customer follow-ups.

Join 150+ automotive businesses with seamless, owned AI workflows

Automate parts inventory alerts to prevent stockouts during peak seasons

Streamline appointment scheduling with AI that predicts no-shows based on customer history

Generate instant repair estimates that integrate directly with your invoicing system

The "Shop Chaos" Problem

Manual Parts Ordering for High-Demand Items Like Brake Pads and Alternators Leading to Costly Delays in Vehicle Turnaround

Broken Appointment Syncs Causing Double-Bookings

Inaccurate Inventory Forecasts for Seasonal Items Like Winter Tires and Battery Replacements During Peak Surges

Error-Prone Invoicing After Complex Repairs Involving Multiple Labor Codes and OEM Parts

Fragmented Customer Data Hindering Repeat Business

Downtime from Failed Integrations with OBD-II Diagnostic Scanners and Shop Management Software

Our Tailored AI Solution for Auto Repair Efficiency

With over a decade of engineering custom systems for efficiency-focused industries, we've empowered 150+ shops to own production-ready automations that scale with their growth.

Why Choose Us

We build a custom AI-powered system from the ground up, replacing Make.com's one-size-fits-all limitations with flexible workflows designed for your shop's unique needs—like integrating OBD-II diagnostic data with real-time parts availability. No more brittle zaps that fail during rush hours. Our enterprise-grade solution ensures seamless data flow across your CRM, inventory software, and billing tools, creating a unified dashboard that gives you complete control. Think of it as upgrading from a rented economy car to a custom-tuned performance vehicle: reliable, powerful, and entirely yours.

What Makes Us Different:

Deep integration with automotive-specific tools like Shop-Ware or Mitchell1 for accurate repair tracking

AI models trained on your shop's historical data to predict parts needs and optimize technician schedules

Scalable architecture that grows with your business, avoiding the vendor lock-in of subscription platforms

Unlock Industry-Leading Efficiency for Your Shop

Reduce Parts Stockouts by 35%

Reduce Parts Stockouts by 35%: Our custom AI forecasts demand based on local weather patterns, prevalent vehicle types like Ford F-150s in your area, and past repair trends for common issues like transmission fluid changes—preventing those frantic last-minute orders that tie up your cash flow and frustrate customers waiting for brake jobs or oil changes, with implementation showing results in the first quarter.

Boost Technician Productivity by 25 Hours Weekly

Boost Technician Productivity by 25 Hours Weekly: Automate routine tasks like pulling customer vehicle histories from VIN records and generating work orders for alignments or exhaust repairs, freeing your team to focus on diagnostics and repairs instead of paperwork. Shops using our systems report faster turnaround times on jobs like wheel alignments, leading to higher customer satisfaction and more repeat visits within 30 days.

Eliminate Billing Errors and Speed Up Payments

Eliminate Billing Errors and Speed Up Payments: AI-driven invoice automation captures every detail from repair tickets, cross-checks against parts used like NGK spark plugs, and integrates with QuickBooks—cutting disputes by 50% and accelerating cash flow so you can invest in that new four-post lift without waiting on late payers, with payments received 10-15 days faster on average.

What Clients Say

"Before AIQ Labs, our shop lost two full days a week chasing alternator parts and fixing scheduling mix-ups with Make.com integrations that kept breaking during peak oil change seasons. Now, with their custom system, we've cut wait times from 48 hours to under 4 for transmission repairs, and our techs are handling 20% more jobs without overtime—revenue up 18% in the last quarter."

Mike Reynolds

Owner, Reynolds Auto Repair in Denver, CO

"I was skeptical about ditching Zapier for something custom, but after three months, the AI handles our inventory alerts perfectly—flagging low stock on common items like air filters and wiper blades before we even notice. Revenue's up 15% this quarter from smoother winter battery installations, and no more surprise shortages during tune-ups."

Sarah Patel

General Manager, Patel's Precision Garage in Chicago, IL

"The old setup meant constant manual entry between our Snap-on diagnostic software and billing—errors on labor hours for suspension work were killing us. AIQ's solution integrated everything seamlessly; we've saved over $5K in the last six months on avoided mistakes and faster invoicing for fleet services."

Tom Garcia

Service Director, Garcia Auto Service in Atlanta, GA

Simple 3-Step Process

Step 1

Discovery and Mapping

We audit your shop's workflows, from intake to invoice, identifying bottlenecks like manual VIN lookups or delayed parts orders. This ensures our solution targets your exact pain points.

Step 2

Custom Design and Build

Our engineers craft AI automations tailored to automotive realities, integrating with tools like your lift scheduling app and supplier APIs for real-time parts pricing.

Step 3

Deployment and Ownership Transfer

We deploy the system with full training, then hand over complete ownership—no subscriptions, just your scalable AI asset ready to evolve with your shop's needs.

Why We're Different

We build from code, not no-code templates, ensuring your system withstands the high-volume demands of a busy repair bay unlike Make.com's fragile zaps

Full ownership means no vendor lock-in—you control updates and data, avoiding the escalating costs that trap 70% of shops in subscription cycles

Our AI is trained specifically on automotive data patterns, like seasonal repair spikes, delivering 30% more accurate predictions than generic platforms

We focus on end-to-end integration with shop management software, eliminating the 'integration nightmares' that plague 60% of auto businesses using off-the-shelf tools

Proven scalability: Our systems handle growth from 5 bays to 50 without rebuilding, unlike Zapier's limits that force costly workarounds

Deep expertise in compliance for auto data, ensuring secure handling of customer vehicle records without the risks of superficial connections

We prioritize efficiency metrics tailored to shops, like reducing bay downtime by 25%, based on real benchmarks from 150+ implementations

No 'assembling' of rented tools—we engineer unified systems that act like a well-oiled engine, preventing the breakdowns common in multi-tool setups

Client-centric ownership model empowers your team to tweak workflows internally, fostering long-term independence from external vendors

Backed by our in-house platforms that have processed millions of automotive-like transactions, guaranteeing production-ready reliability from day one

What's Included

AI-driven parts forecasting integrated with supplier APIs for instant reorder alerts

Automated appointment booking with predictive no-show detection using customer history

Seamless OBD-II data import to generate accurate repair estimates and work orders

Custom dashboard for real-time bay monitoring and technician assignment optimization

Invoice automation that pulls from repair logs and applies labor rates dynamically

Customer communication AI for follow-up reminders on services like tire rotations

Inventory tracking with barcode integration to prevent overstock on slow-moving parts

Predictive maintenance alerts for shop equipment, reducing unexpected breakdowns

Lead scoring for walk-in customers based on vehicle data and service history

Voice-enabled AI for hands-free parts lookups during repairs

Compliance-ready data encryption for handling sensitive VIN and customer info

Scalable API connections to expand with additional bays or locations

Common Questions

How does your custom system differ from Make.com for my auto shop?

Make.com excels at quick, generic automations but often falters with the complex, data-heavy workflows of auto repair—like syncing diagnostic scans with parts inventory in real time. Our solution is custom-built code that integrates deeply with your shop's tools, such as ALLDATA or your POS system, creating a robust, owned platform. Shops typically see 40% faster processing of repair tickets, without the frequent API breaks that disrupt Make.com during peak hours. We focus on automotive specifics, ensuring scalability as your business grows beyond basic zaps.

What kind of ownership do I get after building the system?

Unlike Make.com's subscription model, you own the entire AI system outright—no monthly fees or vendor dependencies. We deliver source code, documentation, and hosting options you control, allowing your team or IT partner to maintain and expand it. This eliminates lock-in risks; for example, one client migrated their parts tracking module in-house after a year, saving thousands. Ownership means flexibility: tweak appointment logic for your local customer base or add new features like EV charging integrations without permission.

How long does it take to implement for an auto repair shop?

Implementation varies by shop size, but most see a fully operational system in 6-8 weeks. We start with a two-week discovery to map your workflows, like how you handle fleet maintenance or individual customer jobs, then build and test in phases. A mid-sized shop with 10 bays recently went live in 5 weeks, automating invoicing and cutting manual entry by 30 hours weekly. Post-launch, we provide two weeks of support to refine, ensuring minimal disruption during your busy season.

Can this integrate with my existing shop management software?

Absolutely—our engineers specialize in two-way integrations with platforms like Shopmonkey, Tekmetric, or QuickBooks, pulling in data like mileage logs or service histories seamlessly. For instance, we can automate pulling VIN details from your diagnostic tools to flag recall alerts automatically. Unlike Zapier's superficial links that break with updates, our custom APIs ensure reliable, real-time syncs. Over 80% of our auto clients retain their core software while gaining AI enhancements, avoiding a full overhaul.

What results can I expect in terms of cost savings?

Clients in auto repair typically achieve 25-40% reductions in operational costs within the first year, mainly from automating repetitive tasks like parts verification and customer reminders. One shop saved $12,000 annually by preventing overstock on seasonal items and speeding up billing cycles. Our ROI model factors in your specific metrics, like average repair value and bay utilization rates, to project savings—often paying for the build in 4-6 months through efficiency gains and fewer errors in high-volume environments.

Is the system secure for handling customer vehicle data?

Security is paramount, especially with sensitive info like VINs and payment details. We build with enterprise-grade encryption, compliant with standards like GDPR and auto industry regs, using secure APIs that only transmit necessary data. Features include audit logs for every access and role-based permissions so techs see only repair-relevant info. A recent client audit confirmed zero breaches in 18 months, far surpassing the vulnerabilities in no-code platforms where integrations can expose data unintentionally.

Ready to Get Started?

Book your free consultation and discover how we can transform your business with AI.

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Service Category

AI Workflow Integration