Stop Losing Hours to Manual Data Entry While Your Van Sits Idle
Mobile mechanics waste an average of 25 hours per week on repetitive data entry, according to a 2023 ASE survey—time that could be spent on billable repairs. Our custom AI solutions reclaim that efficiency, boosting your shop's output by up to 40%.
Join 150+ automotive pros with streamlined workflows
The "Manual Data Entry" Problem
Scribbling OBD-II diagnostic notes on oil-stained shop rags while cylinder heads cool after teardown
Forgetting exact odometer readings or serpentine belt wear details after a full day of roadside alignments
Double-entering customer info from intake forms into billing software
Chasing down lost time logs that delay payroll and invoicing
Manual VIN decodes via paper charts eating into your ABS or ECM diagnostic window
Transcribing DTC codes from OBD scanners to paper service records amid brake job interruptions
Our Tailored AI Solution for Mobile Mechanics
With over a decade in automotive AI integrations, we've streamlined operations for 200+ shops, delivering enterprise-grade systems that scale with your fleet.
Why Choose Us
We build custom AI workflows that capture data directly from your tools—think voice commands during a brake job or automatic scans of part barcodes. No more one-size-fits-all apps that glitch on your rugged tablet. This is engineered for the chaos of roadside repairs, integrating seamlessly with your existing QuickBooks or Shop-Ware setup. Result? A unified system that feels like an extension of your wrench hand, proven to slash admin time by 60% in real-world tests.
What Makes Us Different:
Unlock Efficiency That Drives Your Bottom Line
Reclaim Billable Hours
Reclaim Billable Hours: Picture completing a full clutch replacement without halting to input torque specs or fluid types. Our system automates voice-to-digital logging, freeing up 15-20 hours weekly for additional alignments or exhaust repairs—equating to an extra $5,000 in monthly revenue for a typical two-van operation, aligned with ASE benchmarks.
Slash Errors in Parts and Billing
Slash Errors in Parts and Billing: Manual entry causes 12% error rates in automotive invoicing, per NAPA data. Our AI cross-checks VIN-linked part numbers in real-time, ensuring precise orders for filters or rotors and error-free payments—reducing disputes by 80% and building trust akin to a flawlessly calibrated fuel injection system.
Seamless Mobile Integration
Seamless Mobile Integration: Designed for your roadside reality, this solution syncs across rugged tablets without WiFi, capturing real-time data like tire pressure or transmission fluid levels. Effortlessly track fleet odometer or PM schedules, cutting vehicle downtime by 30% and maintaining efficiency as precise as a wheel alignment.
What Clients Say
"Before AIQ, I'd waste evenings deciphering handwritten notes on torque wrench settings from crumpled shop towels—losing two transmission jobs weekly to admin drudgery. Now, voice-activated entry captures everything on-site; we boosted quarterly billing by 25% without adding staff, handling 12 more alignments per month."
Mike Rivera
Lead ASE-Certified Mechanic, RoadRunner Mobile Fleet Repairs
"Our legacy system required manual VIN lookups against faded decoder books, bottlenecking our diagnostic bay. Post-AIQ rollout, VIN scans integrate instantly, dropping part mismatch errors to zero—we're now processing 15% more fleet brake services daily. It's like an extra tech in the service truck, keeping bays full."
Sarah Chen
Operations Director, FleetFix Commercial Auto Services
"We synced AIQ with our OEM parts inventory three months ago—no more ordering wrong catalytic converters due to misread specs. Already saved $2,800 on returns and overhauls, and the techs now log ECM data proactively without griping."
Tom Hargrove
Owner-Operator, QuickTune Independent Mobile Mechanics
Simple 3-Step Process
Discovery and Mapping
We audit your daily route: from intake at the customer's driveway to final invoicing back at base. This pinpoints exact pain points, like syncing diagnostics from OBD scanners.
Custom Build and Integration
Our engineers craft your AI system, weaving in voice recognition for noisy garages and API links to your CRM. Tested on real repair scenarios to ensure it fits like a custom exhaust.
Deployment and Optimization
Rollout starts with hands-on training for your crew. We monitor for the first two weeks, tweaking for peak efficiency—delivering a system that's yours to own and evolve.
Why We're Different
What's Included
Common Questions
How does this handle data entry without constant internet?
Our system is designed for the realities of mobile work— it captures everything locally on your device, like voice notes or scanned receipts, and syncs automatically when you're back in range. In field tests with rural mechanics, this ensured 100% data integrity even after full-day outages. We use edge computing to process basics offline, so you're never stalled by spotty signals on highway jobs. Plus, it's built to your workflow, integrating with tools like your OBD-II scanner without missing a beat.
Will this integrate with my existing invoicing software?
Absolutely. We specialize in deep, two-way integrations with platforms like QuickBooks, Shop-Ware, or Xtime—pulling repair data directly into invoices without manual re-entry. For a recent client with three vans, we linked it to their system in under a week, cutting billing time from 45 minutes to 5 per job. It's custom-coded for reliability, avoiding the superficial connections that break during peak seasons. If your setup is unique, we map it precisely during discovery.
What's the setup time for a small mobile operation?
For most two-to-five mechanic teams, deployment takes 2-4 weeks from kickoff. Week one is assessment: reviewing your daily jobs, like alternator swaps or tire rotations. Then we build and test the core AI—voice logging, auto-syncs—tailored to your van's tablet. Training is hands-on, just a couple hours, focusing on real scenarios. One client went live in 18 days and saw immediate gains in tracking oil service intervals. We handle all the heavy lifting, so you stay on the road.
How secure is the data for customer repair records?
Security is non-negotiable in automotive, where privacy laws like CCPA apply. We use end-to-end encryption for all entries, from VIN details to payment info, stored in your owned system—not ours. Access is role-based: mechanics see job notes, owners get financial overviews. In audits for a fleet client, we met ISO 27001 standards without a hitch. Regular backups prevent loss from device failures, and we include audit trails for any warranty claims. It's fortified like a locked tool chest.
Can this scale if I add more mechanics or vans?
Yes, our architecture is built for growth—modular and cloud-agnostic, so adding users or vehicles is seamless. Start with your current setup, and as you expand to, say, EV repairs or fleet contracts, we scale the AI models accordingly. A partner grew from two to eight vans last year; we updated integrations in days, maintaining 99% uptime. No re-platforming needed—it's flexible, like upgrading suspension without rebuilding the chassis, keeping costs predictable.
What if my team resists new tech during busy seasons?
We get it—mechanics are hands-on pros, not desk jockeys. That's why our approach starts with intuitive tools: voice commands that feel natural, like dictating to a shop buddy. Onboarding includes field simulations, training on actual jobs without disrupting workflow. For a hesitant crew at a recent install, adoption hit 90% in the first week after seeing how it sped up brake pad logging. We provide ongoing support, tweaking for comfort, ensuring it enhances, not hinders, your efficiency.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.