Stop Losing Deals to Slow Quote Turnarounds Automate Quote Generation and Close Sales Faster
Car dealerships waste 15-20 hours per week on manual quote creation, leading to frustrated customers and missed revenue. Our custom AI automation delivers quotes in minutes, boosting efficiency by 40% and ROI within the first quarter.
Join 150+ businesses with automated workflows that save 25+ hours weekly
The "Quote Delay" Problem
Manual inventory checks for VIN-matched vehicles delay quotes by up to 30 minutes during peak lot traffic, risking lost sales opportunities
Inconsistent pricing calculations for MSRP adjustments, rebates, and regional incentives erode buyer trust and lead to negotiation standoffs
Paper-based trade-in appraisals using outdated NADA guides slow the sales process by 20-40 minutes per vehicle, frustrating customers
Fragmented CRM data from DMS systems causes mismatched vehicle specs like trim levels and option packages in customer proposals
End-of-month rush overwhelms F&I teams with manual revisions for tiered financing rates and add-on warranties
Missed financing options like subprime auto loans or lease specials in quotes result in 15-20% of customers walking away
Our Custom AI Quote Engine: Built for Your Dealership's Workflow
With over a decade in automotive AI integrations, we've streamlined quote processes for 50+ dealerships, cutting turnaround times from days to minutes.
Why Choose Us
We craft a bespoke AI system that integrates directly with your DMS, CRM, and inventory tools. No more piecing together spreadsheets or chasing down specs. Our solution pulls real-time data on vehicle trims, options, and market pricing to generate precise, branded quotes tailored to each customer's needs. It's like having a turbocharged F&I specialist on call 24/7, ensuring every proposal hits the mark without the drag of manual input.
What Makes Us Different:
Unlock Time and Revenue Gains Tailored to Your Lot
Slash Quote Creation Time by 80%
Slash Quote Creation Time by 80%: Your sales team spends less time on VIN lookups and inventory pulls, saving 18 hours weekly—enough to handle 15% more vehicle deals per month during high-traffic weekends. This efficiency directly boosts showroom conversions in a market where speed wins sales.
Boost ROI with Error-Free Proposals
Boost ROI with Error-Free Proposals: Manual errors in rebate calculations and MSRP adjustments cost dealerships up to $50K annually in disputed deals. Our AI automates accurate pricing with real-time incentive data, ensuring 3-6 month payback and enabling 30% more quotes processed—without hiring extra staff for peak season rushes.
Enhance Customer Experience and Close Rates
Enhance Customer Experience and Close Rates: Customers abandon deals when quotes drag on, like waiting for a stalled test drive. Deliver instant, polished proposals via email or app, featuring 360-degree vehicle visuals, customized lease options, and payment breakdowns—lifting conversions by 25% as seen in our dealership network, turning lot browsers into signed contracts faster.
What Clients Say
"Before AIQ Labs, our team drowned in Excel for every quote, pulling VIN data during trade-in rushes. Now, we generate full proposals with tiered financing and NADA-based appraisals in under 3 minutes. Closed 12 extra SUV deals this quarter, and the sales team loves the speedup."
Mike Reynolds
General Manager, Apex Chevrolet in Dallas, TX
"Skeptical about automating with our legacy CDK DMS, but AIQ Labs' integration synced inventory and rebate feeds seamlessly. No more manual VIN verifications or incentive errors. Saved 20 hours weekly, pushing our F&I close rate on auto loans from 35% to 48% in just two months."
Sarah Patel
Finance Director, River City Ford Dealerships in Nashville
"High-volume weekends meant quote piles and customers cooling off on the lot while we checked stock for add-ons like extended warranties. Now, the AI automates inventory pulls and custom packages instantly—dropping turnaround from 45 minutes to 5, with a 20% spike in repeat business from satisfied lease customers."
Tom Whitaker
Sales Operations Lead, Horizon Toyota in Atlanta, GA
Simple 3-Step Process
Discovery and Mapping
We audit your current quote process, from lead intake to delivery, identifying bottlenecks like manual DMS lookups. This ensures our automation fits your exact workflow, not some off-the-shelf template.
Custom Build and Integration
Our engineers develop the AI core, integrating with your tools for real-time data flow. We test rigorously with your sample quotes to guarantee accuracy on everything from hybrid incentives to trade values.
Deployment and Optimization
Go live with training for your team, then monitor performance for the first month. We refine based on your feedback, scaling to handle peak seasons without a hitch.
Why We're Different
What's Included
Common Questions
How does this automation handle variable pricing like regional incentives?
Our AI pulls live data from your DMS and external sources like manufacturer APIs to apply incentives accurately. For instance, if a Chevy truck qualifies for a $2,000 regional rebate, it factors that in automatically during quote generation. We've calibrated this for dealerships in varying markets, ensuring compliance with OEM rules. Setup involves mapping your specific incentive feeds, which takes about a week, and it reduces manual verification errors that plague 70% of quotes industry-wide. The result? Faster, trustworthy proposals that build customer confidence without the guesswork.
Will this work with our existing Reynolds & Reynolds system?
Absolutely. We specialize in deep integrations with Reynolds ERA, CDK, and other DMS platforms used by 80% of U.S. dealerships. Our custom API connections create a two-way data flow, so quote details update your inventory and CRM in real time. No disruptive overhauls—just a seamless layer on top. Clients report 95% uptime post-integration, and we include a 30-day tuning period to iron out any workflow quirks specific to your setup. This approach has saved similar dealerships 12-15 hours weekly on quote revisions alone.
What kind of time savings can we realistically expect?
Based on benchmarks from NADA and our 50+ automotive deployments, expect 15-25 hours saved per week for a mid-sized dealership. Manual processes like pulling VIN details or calculating add-ons eat up time; our AI handles these in seconds. For example, a typical quote that took 20 minutes drops to 2-3 minutes, freeing your team for more test drives. ROI kicks in fast—most see payback in 2-4 months through higher close rates and reduced overtime. We track this with built-in metrics to prove the impact on your bottom line.
Is the system secure for sensitive customer data like financing info?
Security is non-negotiable in automotive sales. We build with enterprise-grade encryption, compliant with SOC 2 and dealership standards like those from the FTC for customer data. All integrations use secure APIs, and quotes are stored with role-based access—sales sees basics, F&I gets full details. We've audited systems for clients handling high-volume credit apps, preventing breaches that cost the industry $1.5B yearly. Regular updates keep it ahead of threats, giving you peace of mind while accelerating deals.
Can we customize quotes for different vehicle segments like luxury vs. economy?
Yes, our solution is fully tailored. We design modular templates that adapt to segments—luxury quotes might emphasize premium features and lease options, while economy ones highlight affordability and warranties. Drawing from your historical data, the AI personalizes based on customer profiles, boosting relevance. A dealership we worked with saw a 22% lift in luxury conversions after this tweak. Implementation starts with your input on branding and workflows, ensuring it aligns with how your team sells across the lineup.
How much does a custom quote automation cost for our dealership?
Costs vary by complexity, but for a standard dealership setup (integrating DMS and CRM), expect $25K-$45K upfront, with no recurring fees since you own the system. This covers discovery, build, and three months of support. Compare that to the $100K+ annual loss from delayed quotes industry-wide—our clients recoup in under six months via 20% efficiency gains. We provide a detailed ROI projection during consultation, factoring your volume (e.g., 200 quotes/month) for precise forecasting.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.