Stop Wasting Hours on Manual Quote Creation Automate It with Precision
Digital marketing agencies lose an average of 15 hours per week on repetitive quote drafting and revisions. Our custom automation slashes that to under 2 hours, delivering a 7x ROI in the first quarter through streamlined client proposals.
Join 250+ agencies with 40% faster client onboarding
The "Quote Bottleneck" Problem
Endless revisions in digital campaign proposals erode client trust and strain agency relationships amid tight RFP deadlines
Manual data extraction from Google Analytics and AdWords delays RFP proposal delivery by up to 48 hours
Inconsistent pricing models across account teams risk underquoting SEO or PPC projects by 15-20%
Untracked client feedback on creative briefs leads to scope creep, wasting 10-15 billable hours per retainer
Fragmented CRM and project management tools force account directors to toggle between Salesforce, Asana, and client emails
Missed RFP submission deadlines due to manual review processes damage agency win rates in competitive digital services bids
AIQ Labs Quote Generation Automation: Built for Your Agency's Workflow
With over a decade of experience engineering custom AI for professional services firms, we've empowered 150+ agencies to reclaim control over their proposal processes.
Why Choose Us
Imagine your quote process as a well-oiled client pitch—swift, accurate, and tailored. We build a custom AI system that ingests your campaign data, client briefs, and historical wins to generate polished proposals in minutes. No more stitching together docs from Google Drive and your CRM. This enterprise-grade solution integrates deeply with tools like HubSpot or Asana, ensuring every quote reflects your agency's unique value prop. Short on time? We handle the heavy lifting, from dynamic pricing calculations to compliance checks for ad spend regulations.
What Makes Us Different:
Unlock Time Savings and Revenue Growth
Reclaim 12+ Hours Weekly
Reclaim 12+ Hours Weekly: Account managers automate routine tasks like data aggregation from campaign platforms, freeing up bandwidth for high-level strategy sessions and client consultations. Agencies report a 300% productivity boost, converting administrative hours into revenue-generating activities like pitch development for SEO retainers.
Achieve 6x ROI in Six Months
Achieve 6x ROI in Six Months: Automating dynamic quote generation reduces pricing errors that erode up to 20% of revenue in underbid projects. Clients experience 35% higher RFP win rates through accelerated turnaround, enabling scalable growth in services like content marketing without expanding staff.
Streamline Client Onboarding
Streamline Client Onboarding: Real-time adaptive proposals that incorporate client-specific benchmarks for PPC budgets or SEO audits build immediate trust and accelerate deal closures. Achieve 40% shorter sales cycles with automated feedback loops ensuring alignment to industry standards like Google Ads compliance.
What Clients Say
"Before AIQ Labs, our team drowned in revisions for social media campaign RFPs—each one took two full days juggling client notes and analytics. Now, the automation integrates directly with Google Analytics to generate a polished draft in under 20 minutes. We've secured three additional quarterly retainers, reclaiming about 10 hours weekly for client strategy."
Sarah Jenkins
Senior Account Director at PixelForge Digital Agency
"I was doubtful about bespoke AI solutions, but this platform mastered our tiered pricing for programmatic content syndication RFPs. Gone are the error-prone manual spreadsheets that caused 15% underbids last year. Setup was seamless in three weeks, boosting our mid-market RFP win rate from 45% to 68%—it's like adding a dedicated pricing analyst to our operations."
Mike Rivera
Operations Lead at Nexus Digital Strategies
"Managing proposals for global clients was chaos with real-time currency shifts and GDPR-compliant ad regulations. AIQ's automation handles it effortlessly, syncing with our Xero system for instant localized quotes. We've slashed compliance errors by 90% and onboarded five new EU retainer accounts in two months—transforming a headache into a competitive edge."
Emily Chen
Client Services Manager at Global Reach Marketing Partners
Simple 3-Step Process
Discovery and Mapping
We audit your current quote process, from client briefs to final sign-off, identifying bottlenecks specific to your agency's campaigns.
Custom Build and Integration
Our engineers craft the AI engine tailored to your workflows, linking it to your CRM and project tools for seamless data flow.
Testing and Launch
We run pilots on real proposals, refine based on feedback, and deploy with full training—ensuring your team hits the ground running.
Why We're Different
What's Included
Common Questions
How does this automation handle variable pricing for different campaign types?
Our system uses AI to analyze your historical data and predefined rules, automatically calculating costs for SEO, PPC, or social campaigns. For instance, it factors in ad platform fees, creative hours, and performance benchmarks. We customize the model during discovery to match your agency's pricing tiers—say, flat fees for small projects or CPM-based for large ones. This ensures accuracy without manual overrides, and clients see quotes 50% faster. Post-launch, it learns from approved quotes to refine suggestions, reducing disputes by 70%. Setup involves mapping your formulas once, then it runs autonomously.
What integrations are supported for digital marketing tools?
We build deep integrations with core martech like HubSpot, Marketo, Google Analytics, and Asana, pulling campaign data directly into quotes. For example, it can fetch real-time ROI projections from past ads to justify scopes. Unlike shallow connections, our two-way APIs allow pushing approved quotes back to your CRM for seamless tracking. If you use niche tools like SEMrush or Ahrefs, we engineer custom hooks. This unified approach eliminates data silos, saving agencies 10-15 hours weekly on manual transfers. We test every integration rigorously to handle API changes from vendors.
How long does implementation take for a mid-sized agency?
Typically 4-6 weeks from kickoff to full deployment, depending on your workflow complexity. Week one is discovery: we map your quote process through interviews with account leads. Weeks two and three involve building the core AI engine and integrations. The final two weeks cover testing with sample RFPs, team training, and tweaks. Agencies with 20-50 staff report going live without disrupting operations. Our proven track record includes a 30-person firm that automated quotes mid-Q4, boosting their holiday campaign wins by 25%. We provide ongoing support to ensure smooth scaling.
Can the system personalize quotes for different client segments?
Absolutely—our AI tailors content based on client profiles, like suggesting video ads for e-commerce vs. thought leadership for B2B. It draws from your CRM data, past interactions, and industry benchmarks to craft relevant scopes. For personalization, it generates custom narratives, such as ROI projections tied to the client's sector. This isn't templated; we train the model on your successful pitches for authentic voice. Results? 40% higher engagement rates on proposals. We also include A/B testing features to optimize future outputs, helping agencies refine their pitch strategies over time.
What security measures are in place for sensitive client data?
We prioritize enterprise-grade security, using encrypted data flows and SOC 2-compliant infrastructure to protect client briefs and financials. Access is role-based, so only approved team members see quotes. For digital agencies, this means safeguarding ad spend details and proprietary strategies. Our systems undergo regular audits, and we implement GDPR/CCPA compliance out of the box for global clients. Unlike cloud-dependent tools, your data stays in a owned environment—no third-party risks. Clients appreciate the peace of mind; one agency noted zero breaches after a year, compared to prior tool vulnerabilities.
How do we measure ROI after implementation?
We embed built-in analytics tracking key metrics: time saved per quote, win rates pre- and post-automation, and cost reductions from fewer errors. For a typical agency, expect 12 hours weekly reclaimed, translating to $5K+ monthly savings at $100/hour rates. We benchmark against industry standards—digital firms average 25% proposal win uplift. Quarterly reviews with your team adjust the system, ensuring sustained gains. One client tracked a 650% ROI in year one by closing larger retainers faster. It's not just savings; it's revenue acceleration through efficient client relationships.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.