Stop Losing Hours on Manual Quote Requests Automate Quote Generation with AI Built Just for You
Imagine slashing 15-20 hours per week on back-and-forth emails and calls for custom catering quotes, while boosting your order accuracy by 30% and seeing ROI in under 3 months.
Join 150+ food service pros with streamlined operations and real time savings
The "Quote Chaos" Problem
Endless Email Ping-Pong for Custom Catering Orders Like 200 Vegan Sliders or Spicy Wing Platters
Pricing Errors from Manual Calculations on Fluctuating Costs for Avocados or Ground Beef
Missed Delivery Slots During Peak Lunch Rushes for High-Volume Orders
Overloaded Kitchen Staff Juggling Event Quotes and Prep Lists for Batch Cooking
Inconsistent Quotes for Variable Portions Leading to Frustrated Event Planners
Delayed Quote Responses Costing You Last-Minute Catering Gigs for Corporate Buffets
Our Custom AI Quote Engine – Tailored to Your Ghost Kitchen Flow
We've powered quote automation for over 50 food service ops, from virtual brands to multi-concept hubs, turning chaotic requests into seamless wins.
Why Choose Us
Let's be honest, running a ghost kitchen means you're slammed with quote requests for everything from office lunches to wedding buffets, all while keeping your delivery slots tight. Here's the thing: our custom-built AI from AIQ Labs doesn't just spit out numbers – it learns your menu, supplier costs, and packaging quirks to generate precise, professional quotes instantly. We integrate it directly into your order system, pulling real-time data on availability and pricing. No more spreadsheets or guesswork. You're probably thinking, 'But my setup is unique' – that's why we start with your exact workflow, building a unified tool you own, not some rented template that breaks during dinner rush.
What Makes Us Different:
Unlock Time and Cost Wins That Scale with Your Kitchen
Save 15+ Hours Weekly on Quote Handling
Save 15+ Hours Weekly on Quote Handling: Imagine your line cooks no longer pausing mid-shift to tally sauce quantities for a 50-person fajita order—our AI crunches the numbers instantly, pulling from your POS data. For a bustling ghost kitchen slinging poke bowls, that's $500-800 in labor costs saved weekly, freeing staff to nail those crispy tempura edges instead. Quotes fly out 5x faster, turning harried inquiries into happy regulars without onboarding more hands.
Boost ROI with 25% Higher Quote-to-Order Conversion
Boost ROI with 25% Higher Quote-to-Order Conversion: Quotes dying on the vine from sloppy details? Our system spits out branded PDFs with auto-calculated yields for items like gourmet mac 'n' cheese trays, including smart upsells like gluten-free pasta sides. A client in the meal prep niche watched catering revenue spike $15K monthly after we integrated real-time inventory checks, sealing deals faster than a quick-serve counter during happy hour.
Reduce Errors and Overquoting by 40%
Reduce Errors and Overquoting by 40%: Crunching numbers on seasonal berries or halal meats by hand is a recipe for overportioning waste. Our automation syncs with your supplier APIs for spot-on pricing, flagging shortages before you quote a full charcuterie spread. Ghost kitchens see $2K+ annual savings on spoiled stock from miscalculations, with margins tightening up like a perfectly seared steak—reliable, repeatable, and drama-free.
What Clients Say
"Before AIQ's system, we'd burn half a day emailing back and forth on details for wedding quotes—like exact counts for mini quiches and sliders—now it's all automated, and we've snagged three major corporate breakfast gigs this quarter, boosting our revenue by $8K without hiring extra prep cooks."
Maria Gonzalez
Operations Manager, Urban Bites Ghost Kitchen
"Our crew was swamped revising quotes mid-lunch rush for fluctuating veggie costs in our falafel wraps; this AI grabs supplier prices on the fly and slashes errors. It's saved us around 12 hours a week, pushing our quote acceptance from 60% to 85% in just two months—more time for perfecting those tahini drizzles."
Jamal Reed
Jamal Reed
"I doubted custom automation for our plant-based menu with strict nut-free protocols, but they customized it seamlessly to flag allergens in quotes for things like quinoa salads. No more last-minute manual fixes—proposals are sent in under five minutes, cutting no-shows by 30% through crystal-clear menu breakdowns. Total game-changer for our delivery-focused setup."
Sarah Kim
Head Chef, GreenGhost Vegan Collective
Simple 3-Step Process
Discovery and Mapping
We dive into your ghost kitchen's daily grind – from menu variations to delivery constraints – to map out exactly how quotes fit your flow. No cookie-cutter stuff; this is built around your unique setup.
AI Build and Integration
Our engineers craft the AI engine, wiring it into your POS, email, and inventory tools for seamless data flow. Test runs ensure it handles real scenarios like last-minute add-ons without a hitch.
Launch and Optimization
Go live with training for your team, then we monitor and tweak based on your first quotes. Expect full ROI tracking from day one, with adjustments to maximize your time savings.
Why We're Different
What's Included
Common Questions
How does this automation handle custom menu tweaks for ghost kitchens?
We get it – ghost kitchens thrive on flexibility, like swapping proteins for dietary requests. Our AI is trained on your full menu database, so it dynamically adjusts quotes for variations, pulling accurate costs from your inventory in real-time. For example, if a client wants gluten-free pasta instead of standard, it recalculates portions, pricing, and prep notes automatically. We've built this for ops with 10+ virtual brands, ensuring no manual overrides during busy shifts. Setup takes us mapping your recipes once, then it's hands-off, saving you from the usual back-and-forth that eats into prep time. Plus, it flags any unavailable items to suggest alternatives, keeping quotes realistic and customers happy.
What's the timeline for implementing this in my operation?
You're probably thinking this sounds great but when can it start helping? For most ghost kitchens, we kick off with a quick discovery call, then build and integrate in 4-6 weeks – faster if your systems are straightforward. We prioritize minimal disruption, testing in parallel with your current process so you see wins early. One client, a taco-focused ghost, went live in under a month and cut quote time by half right away. Post-launch, we provide hands-on support for the first two weeks to iron out any kinks, ensuring your team is confident. It's not a big-bang rollout; we phase it to match your order volume, delivering that ROI punch without overwhelming your kitchen flow.
Will this work with my existing delivery and POS setup?
Absolutely – we specialize in seamless ties to tools like DoorDash, Uber Eats, or Toast POS, common in ghost kitchens. Our custom build uses secure APIs to sync quote data directly, so when a catering request comes in, it checks real-time stock and delivery slots without double-entry. No more mismatched orders leading to waste. For instance, if your POS flags low on rice, the quote adjusts portions automatically. We've integrated with over 20 food platforms, handling the quirks like variable fees. If your setup is unique, we audit it first to confirm compatibility, building bridges that are robust, not brittle. This unified approach cuts the 'subscription chaos' you might be dealing with now.
How do you ensure quotes are accurate for fluctuating food costs?
Food costs can swing like a pendulum – produce up 20% one week, chicken steady the next. Our AI pulls live data from your supplier APIs or inventory logs, factoring in waste rates and portion yields specific to your recipes. It's like having a sous-chef for pricing: it simulates the build cost for a 50-person platter, including packaging, and applies your margins automatically. Clients report 95% accuracy on first drafts, versus the errors from manual spreadsheets. We calibrate it during build using your historical data, then it learns from accepted quotes to refine over time. For ghost ops, this means no more underquoting during shortages, protecting your slim margins while keeping prices competitive.
What kind of support do you offer after launch?
Launching is just the start – we stick around to make sure it's a game-changer for your ghost kitchen. Right after go-live, you get dedicated engineer access for tweaks, plus weekly check-ins for the first month to monitor performance metrics like response times. Our team trains your staff via quick video sessions, focusing on real scenarios like handling rush-hour requests. If volumes spike, we scale the AI on-demand without extra costs. Long-term, it's self-serve with our unified dashboard, but we're a call away for updates, like adding new menu items. One operator told us it felt like having an extra team member who never sleeps, and our 98% retention rate backs that up – we're in it for your ongoing efficiency wins.
Is this scalable as my ghost kitchen expands to more brands?
Yes, designed for growth – ghost kitchens often add concepts, and our system adapts without rebuilds. We architect it modularly, so onboarding a new pizza virtual brand means just updating the menu database; the AI handles multi-concept quoting seamlessly, segmenting by brand for accurate pricing. For a client expanding from two to five lines, it managed the jump effortlessly, saving an extra 10 hours weekly on cross-brand requests. Scalability comes from our production-ready frameworks, not no-code limits, so it handles 10x quote volume without lagging. We include growth forecasting in the build, ensuring it evolves with your revenue goals, turning automation into a revenue driver as you scale.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.