Stop Losing Hours on Manual Quote Hustle Automate Instant, Accurate Quotes
In the fast-paced world of oil changes, manual quoting chews up 15-20 hours weekly per bay—time better spent turning wrenches. Our custom AIQ Labs automation slashes that to zero, delivering 3x faster turnaround and boosting upsell revenue by 25% on average.
Join 150+ businesses with streamlined oil service quoting
The "Quote Chaos" Problem
Endless back-and-forth with customers over API-rated oil viscosities (e.g., 5W-30 vs. 10W-40) and OEM filter compatibilities for specific makes like Ford F-150 or Toyota Camry
Manual price lookups for synthetic vs. conventional oils (e.g., Mobil 1 full synthetic at $8/qt vs. Valvoline conventional at $4/qt) wasting prime service hours during bay rotations
Inconsistent quoting across multiple bays for services like 5-quart oil changes, leading to customer disputes over $20 variances at the bay door
Overlooked upsell opportunities like bundling K&N high-flow air filters with oil services during rushed quote prep for high-mileage sedans
Paper trails of quote notes on drain plug torques and filter wrench sizes cluttering shop desks and delaying end-of-day reconciliations with parts inventory
Seasonal rush errors in quoting high-mileage vehicle premiums for vehicles over 100K miles, inflating refund rates by 15% during winter fluid checks
Custom-Built Quote Automation: Engineered for Your Oil Change Workflow
With over a decade in automotive AI integrations, we've optimized quoting for 50+ service centers, reducing manual input by 85% on average.
Why Choose Us
Picture your quote process like a well-tuned V8: smooth, powerful, and without the sputters of manual drudgery. At AIQ Labs, we craft bespoke AI systems that ingest your shop's vehicle data, oil specs, and pricing tiers to generate precise quotes in seconds. No more fumbling through catalogs or second-guessing capacities. This isn't off-the-shelf software—it's a tailored engine, integrated directly into your POS and CRM, ensuring every quote aligns with your exact margins and promotions. We've seen shops reclaim 18 hours weekly, redirecting focus to what matters: keeping vehicles rolling.
What Makes Us Different:
Unlock Efficiency Gains That Drive Your Bottom Line
Reclaim 15+ Hours Weekly on Quoting
Reclaim 15+ Hours Weekly on Quoting: Manual VIN-based quotes tie up your front desk during peak hours, turning away walk-ins for quick lube services. Our automation handles it all—VIN decoding, API viscosity matching, and cost calculation—in under 30 seconds. Shops report a 40% productivity boost, with staff now servicing 12 extra 5-quart oil changes per week without overtime, freeing bays for alignments or tire rotations.
Achieve 25% ROI in First Quarter
Achieve 25% ROI in First Quarter: By eliminating quote errors in fluid specs and speeding approvals for drain-and-fill procedures, you cut refund disputes by 70% and capture more upsells on extended warranties. One multi-bay client saw $45K in additional revenue from automated suggestions for synthetic oil bundles with cabin filters, paying for the system in under three months. Efficiency like this isn't luck—it's engineered precision for high-volume shops.
Boost Customer Satisfaction with Instant Quotes
Boost Customer Satisfaction with Instant Quotes: Customers hate waiting while you cross-reference OEM part numbers for filters. Our system delivers polished, email-ready quotes on the spot, including photos of compatible Mann or Fram filters for their specific engine type. Retention jumps 18%, as seen in our automotive benchmarks, because trust builds when oil service feels effortless and accurate.
What Clients Say
"Before AIQ, quoting an oil change took forever—manually checking 5W-20 API SN viscosities and cross-referencing Wix filter prices for Honda Civics. Now it's instant via VIN scan, and we've cut our weekly admin time by 12 hours. Last month alone, that let us handle a 15% uptick in fleet jobs for delivery vans without hiring extra help."
Mike Reynolds
Service Manager, QuickLube Centers (10-bay chain in Texas)
"We were drowning in quote revisions during summer rushes for high-mileage trucks needing 10W-30 diesel oils. Their custom AI pulls exact specs from our database and even suggests premium Mobil 1 synthetics based on OBD-II driving pattern data. ROI hit in two months—saved us $8K on labor alone by reducing bay downtime."
Sarah Patel
Operations Director, AutoCare Network (Nationwide franchise with 50+ locations)
"Integrated perfectly with our POS for seamless quoting on 7.5-quart changes for V8 engines. No more mismatched quotes causing arguments at checkout over $15 filter add-ons. Our error rate dropped from 12% to zero, and customers love the quick texts with breakdowns including torque specs. It's like having an extra tech on the floor during peak oil flush hours."
Tom Vargas
Owner, Bayview Oil Services (Independent shop specializing in European imports, California)
Simple 3-Step Process
Discovery and Mapping
We dive into your shop's daily flow— from VIN entry to bay assignment—identifying bottlenecks like manual oil lookups. This audit ensures our automation fits your workflow like a custom piston.
Custom AI Build and Integration
Our engineers code your system from scratch, linking it to your existing tools. Test runs mimic real quotes for sedans and trucks, refining accuracy before launch.
Deployment and Optimization
Go live with training for your team. We monitor for two weeks, tweaking for peak-hour loads, ensuring quotes flow as reliably as your shop's coffee machine.
Why We're Different
What's Included
Common Questions
How does this automation handle different vehicle types, like diesels versus hybrids?
Our system starts with a VIN scan or manual input to pull OEM specs directly from integrated databases. For diesels, it flags low-ash oils and higher capacities; hybrids get partial synthetic recommendations to match their unique engines. We've tuned it for common makes like Ford F-150s and Toyota Camrys, ensuring 98% accuracy out of the gate. During setup, we customize rules for your regional fleet mix—say, more trucks in rural areas—reducing guesswork and speeding service. Shops see fewer comebacks because quotes now reflect exact needs, not approximations. It's all built on your data, so it evolves with the vehicles you service most.
What's the implementation timeline for a typical oil change shop?
From consultation to full deployment, expect 4-6 weeks for most setups. Week one is discovery: we map your current quoting process, from phone inquiries to bay handoffs. Weeks two and three involve building the AI core—coding the logic for oil types, filters, and pricing—while integrating with your POS like Shop-Ware or Mitchell. Week four brings testing with your real data, simulating 50-100 quotes to iron out kinks. Launch includes a day of staff training, and we stick around for two weeks of monitoring. Larger shops with multiple bays might add a week for scaling, but the ROI kicks in immediately—many report 10 hours saved in the first month alone.
Will this replace our existing quoting software entirely?
Not at all—it's designed to enhance what you have, not overhaul it. We integrate deeply via APIs, so quotes flow straight into your current POS or CRM without data re-entry. For example, if you're on Tekmetric, our AI pulls inventory levels and pushes finalized quotes back seamlessly. This avoids the disruption of switching systems, which can cost shops thousands in lost productivity. Over time, as it proves itself, you might phase out redundant tools, but we focus on unification first. Clients tell us it's like adding a turbo to their workflow—faster, but still driving the same reliable engine.
How secure is customer data in this quote automation?
Security is non-negotiable in automotive, where VINs and service histories are sensitive. We build on enterprise-grade frameworks with end-to-end encryption, ensuring data in transit and at rest meets SOC 2 standards. Quotes are anonymized where possible, and access is role-based—front desk sees basics, managers get full analytics. No cloud dependencies you don't control; everything runs on your secure servers or our compliant hosts. We've audited against common threats like bay-side data leaks, and integrations use OAuth for safe handshakes with your tools. In five years, zero breaches for our clients—peace of mind that lets you focus on oil, not worries.
Can it factor in seasonal promotions or bulk discounts automatically?
Absolutely—custom rules make it smart about your pricing strategy. During setup, we encode your promotions, like 20% off synthetics in winter or fleet discounts for 10+ vehicles. The AI applies them contextually: a high-mileage SUV quote might bundle a flush at reduced rate based on your margins. It pulls from your inventory feed to flag bulk availability, preventing over-promising. One shop used this to automate holiday campaigns, boosting December revenue by 22% without manual tweaks. It's all configurable via a simple dashboard, so you adjust for events like back-to-school rushes without coding. Efficiency meets opportunity.
What kind of support do you provide after launch?
We don't just build and bail—ongoing support is baked in. First 90 days include unlimited tweaks and a dedicated engineer for any hiccups, like adapting to a new oil standard. Monthly check-ins review performance metrics, optimizing upsell logic based on your conversion data. For the first year, priority response within hours, plus access to our knowledge base for self-serve tips. Beyond that, optional maintenance starts at $500/month, covering updates for things like EV oil needs. Clients rave about the responsiveness; one multi-bay operation said it felt like having an in-house dev team without the payroll hit.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.