Stop Wasting Hours on Manual Quote Assembly Automate Quote Generation with Precision AI
PR firms like yours lose up to 15 hours weekly on repetitive quote drafting and revisions. Our custom automation slashes that by 70%, delivering 3x faster turnaround and boosting your billable efficiency.
Join 50+ PR agencies achieving 40% more client wins
The "Fragmented Pitch" Problem
Endless revisions for client-specific scopes in high-stakes PR pitches, often exceeding 10 iterations per proposal due to varying media buy requirements
Manual data pulls from scattered client briefs, RFP documents, and digital media kits across multiple platforms
Inconsistent pricing across campaigns due to overlooked add-ons like crisis response retainers or influencer amplification fees
Delayed quote delivery eroding trust with time-sensitive media clients
Team burnout from juggling quote tweaks amid urgent crisis PR demands and tight RFP deadlines
Lost revenue from generic templates failing to showcase tailored value in retainer-based PR strategies or media placement expertise
Our Custom-Built Quote Automation Transforms Your Workflow
With over a decade in AI integration for client-focused industries, we've empowered 50+ professional services firms to own their tools, not rent them.
Why Choose Us
We engineer a bespoke AI system that ingests your client data, campaign histories, and pricing models to generate polished, customized quotes in seconds. No more piecing together spreadsheets during crunch time. This enterprise-grade solution integrates seamlessly with your CRM and project tools, ensuring every quote reflects your firm's unique expertise. Built from the ground up for PR realities—like rapid response to breaking news—it's scalable, secure, and yours to evolve.
What Makes Us Different:
Unlock Time and Revenue Gains Tailored to PR Demands
Reclaim 10-15 Hours Weekly on Quote Drudgery
Reclaim 10-15 Hours Weekly on Quote Drudgery: Your account directors spend less time on RFP formatting and more on strategic media planning. Industry benchmarks from the Public Relations Society of America show PR firms gain 25% productivity boosts, translating to $50K+ annual savings per team member by focusing on billable client work instead of admin tasks like scope customization.
Achieve 3x Faster Quote Turnaround with 95% Accuracy
Achieve 3x Faster Quote Turnaround with 95% Accuracy: Quotes emerge error-free, pulling exact media buy details, timeline projections, and budget allocations from client briefs. This speeds client approvals for time-sensitive campaigns, reducing cycle times from 48 hours to under 2, and lifts win rates by 30%—proven in our deployments for boutique agencies handling global influencer and crisis PR campaigns.
Boost ROI Through Personalized, High-Impact Proposals
Boost ROI Through Personalized, High-Impact Proposals: Custom AI tailors quotes to client personas, highlighting your firm's proven track record in crisis management retainers or targeted media placements. Firms report 40% higher close rates on RFPs, with one client recouping our fee in just two months via elevated project values from upselling specialized PR services.
What Clients Say
"Before AIQ Labs, our team was buried in quote revisions for every high-stakes PR pitch—easily 12 hours a week lost to tweaking media buy scopes. Now, the system pulls our digital media kits and RFP responses, spitting out drafts that are 80% ready to go. We landed a $250K tech client contract last quarter because we responded in hours, not days, securing the deal ahead of competitors."
Sarah Kline
Senior Account Director, Horizon PR Group (a mid-sized firm specializing in tech and consumer PR)
"I was skeptical about custom AI for our boutique firm, but this has been a game-changer. It factors in our unique add-ons like social amplification and crisis retainer fees, saving us from pricing mistakes that cost us two deals last year. We hit ROI within the first project cycle, closing a $150K influencer campaign—highly recommend for anyone in fast-paced PR."
Michael Torres
Managing Partner, Echo Strategies (boutique agency focused on digital PR and influencer partnerships)
"During a crisis campaign last fall for a major retail client, we needed quotes out fast without sacrificing detail on our tiered retainer structures. Their automation handled the nuances perfectly, cutting our usual two-day process to 20 minutes and enabling us to pivot quickly to media placements. It's like having an extra strategist on the team—we retained the client for an additional six-month extension."
Elena Vasquez
Operations Lead, Vanguard Communications (full-service PR firm with expertise in crisis and corporate communications)
Simple 3-Step Process
Discovery and Mapping
We audit your current quote process, from client briefs to final approvals, identifying bottlenecks unique to your PR workflows. This ensures the AI aligns perfectly with your client-relationship focus.
Custom AI Design and Build
Our engineers craft the system using your data—training it on past pitches and pricing. We integrate with tools like your CRM, creating a unified dashboard for seamless quote generation.
Testing, Launch, and Optimization
Rigorous testing simulates real PR scenarios, followed by a smooth rollout. We monitor performance and refine based on your feedback, guaranteeing ongoing efficiency gains.
Why We're Different
What's Included
Common Questions
How does this automation handle the nuances of PR pricing, like variable media costs?
Our system is trained on your firm's specific pricing models, including fluctuating ad rates and retainer tiers. It pulls real-time data from integrated sources like media planning tools to generate accurate quotes. For instance, during a product launch, it factors in seasonal adjustments automatically. This reduces errors by 95%, as seen in our deployments, and ensures quotes reflect the tailored value propositions that win PR bids. We customize the logic during build to match your exact workflows, so it's not a one-size-fits-all tool but a precise fit for your operations.
What if our quote process involves multiple team approvals?
We embed workflow automation that routes drafts for sequential or parallel reviews, notifying stakeholders via email or your preferred channels. Approvers can comment inline, and the AI incorporates changes instantly. This mirrors your current process but accelerates it—cutting approval loops from days to hours. In one agency rollout, this feature alone saved 8 hours weekly on internal coordination, allowing more focus on client strategy. It's all built custom, so we map it to your hierarchy, whether it's directors signing off on high-value pitches or juniors handling routine inquiries.
Is the system secure for handling sensitive client information?
Absolutely. We use enterprise-grade encryption and role-based access controls to protect data like confidential briefs or competitor intel. Compliance with standards like GDPR and CCPA is baked in, crucial for PR firms dealing with high-profile clients. The AI processes data on your secure infrastructure, not cloud rentals, ensuring ownership and minimal exposure. Post-launch, we provide audits and updates to address evolving threats. Clients in regulated sectors, like our work with advocacy groups, report zero breaches and full peace of mind.
How long does it take to see ROI from this automation?
Most PR firms recoup the investment within 2-3 months. By automating 10-15 hours of weekly manual work per team member—at $100+ hourly rates—that's immediate savings. Add in higher win rates from faster, polished quotes, and ROI often hits 300% in the first year. We base this on benchmarks from similar services firms: one client saw $120K in added revenue from quicker pitches alone. Your exact timeline depends on scale, but our consultative approach includes metrics tracking from day one to quantify gains.
Can this integrate with our existing tools like Cision or Salesforce?
Yes, we specialize in deep, two-way integrations with PR staples like Cision for media data, Salesforce for client tracking, or Asana for project scopes. The AI pulls and pushes data bidirectionally, creating a single source of truth without manual entry. For example, a quote can auto-populate from a Salesforce opportunity and update it upon approval. This eliminates silos that plague 60% of agencies. We handle the custom APIs ourselves, ensuring robustness—unlike brittle no-code connectors that fail during peak seasons.
What happens if our firm's needs change, like expanding into digital PR?
Our solutions are designed for evolution. Post-launch, we offer optimization sessions to adapt the AI—adding modules for new services like SEO audits or social listening integrations. It's not static; think of it as a living system you own. One firm we worked with pivoted to influencer campaigns mid-year, and we retrained the model in weeks, incorporating rate cards for partnerships. This flexibility prevents obsolescence, keeping your quotes relevant as PR landscapes shift, all without starting over.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.