Stop Wasting Hours on Manual Lead Follow-Ups Automate Your Outreach with Precision
Reclaim 15-20 hours per week for your sales team while boosting close rates by 30% – without the hassle of piecing together fragmented tools.
Join 150+ businesses with automated sales pipelines that deliver consistent ROI
The "Lead Leakage" Problem
Leads slipping through cracks after test drives due to delayed follow-ups, with 40% of prospects lost within 48 hours per NADA data
Sales reps bogged down by manual research on buyer trade-in values via Kelley Blue Book and financing options through lender portals
Inconsistent outreach to service department cross-sell opportunities, like tire rotations or extended warranties, missing upsell revenue averaging $500 per vehicle
Overwhelmed by seasonal inventory pushes, like end-of-year clearances for model-year closeouts, with scattered email campaigns across Reynolds & Reynolds systems
Fragmented CRM data in Dealertrack or CDK systems causing duplicate outreach to the same prospects across multiple platforms like vAuto and DealerSocket
Struggling to nurture long sales cycles for fleet buyers without automated reminders for inventory updates on commercial vans or work trucks
Our Custom-Built Sales Outreach Automation – Tailored for Dealership Efficiency
With over a decade of experience engineering AI solutions for automotive SMBs, we've helped dealerships like yours eliminate manual drudgery and scale sales without adding headcount.
Why Choose Us
At AIQ Labs, we don't slap together off-the-shelf tools. We build enterprise-grade AI systems from the ground up, integrating seamlessly with your dealership's CRM, inventory management, and service records. Imagine an AI that scans recent test drive logs, pulls buyer preferences from your DMS, and crafts hyper-personalized emails highlighting matching vehicle specs – all while your team focuses on the showroom floor. This isn't a one-size-fits-all template; it's a custom engine designed for your exact workflow, delivering measurable time savings and revenue lifts from day one.
What Makes Us Different:
Unlock Quantifiable Gains for Your Dealership
Save 15+ Hours Weekly on Outreach
Save 15+ Hours Weekly on Outreach: Your sales team no longer chases leads manually after showroom visits or test drives. Our AI automates follow-ups by integrating with CDK Global, pulling real-time inventory from vAuto to suggest matches like upgraded F-150 trims – resulting in 25% faster response times, 18% higher show rates, and dealers reclaiming an entire day per rep for closing deals on-site.
Boost Close Rates by 30% with Precision Targeting
Boost Close Rates by 30% with Precision Targeting: Like a pit crew fine-tuning a race car, our system analyzes buyer signals from your Reynolds CRM to prioritize hot leads interested in EVs or hybrids. It generates outreach referencing specific models like Tesla Model Y incentives or 0% APR financing deals, turning cold prospects into showroom visits within 72 hours. Industry benchmarks from Automotive News show this lifts conversions by 30% without inflating ad spend on platforms like Cars.com.
Achieve 5x ROI Through Cost Reductions
Achieve 5x ROI Through Cost Reductions: Ditch the subscription chaos of multiple outreach tools like Mailchimp and HubSpot. Our unified system integrates with Dealertrack to cut costs by 40% while automating 90% of routine tasks, such as nurturing fleet inquiries for Ford Transit updates during Q4 model year transitions. Expect payback in under three months, with ongoing savings of $10K+ annually fueling investments in high-margin inventory like luxury SUVs.
What Clients Say
"Before AIQ Labs, our team was spending Fridays just sorting through test drive leads from our Ford and Chevy lots and drafting generic emails. Now, the automation handles personalization based on our CDK data, referencing exact trim levels like the Silverado LTZ, and we've seen a 28% uptick in follow-up appointments within the first month. It's like having an extra salesperson who never sleeps, especially during peak weekend traffic."
Mike Reynolds
General Sales Manager, Midwest Ford-Lincoln Group
"We were losing potential upsells because service advisors couldn't consistently reach out about maintenance packages for post-warranty Toyotas. AIQ's custom AI integrated with our Reynolds service bay logs and sent targeted emails about oil change bundles – resulted in 15 more bookings per week last quarter, adding $7,500 in revenue. No more missed opportunities during routine 5,000-mile services."
Sarah Patel
Operations Director, Coastal Toyota Dealership Network
"During our end-of-year push for clearing 2023 Jeep Wranglers, manual outreach was killing us with scattered VinSolutions campaigns. AIQ built a system that auto-segmented buyers by trade-in value from Black Book and sent tailored offers for 2024 upgrades. Closed 12 extra deals in December alone, boosting gross profit by $45,000, and the setup took less than two weeks."
Tom Vargas
Sales Director, Urban Jeep-Chrysler Dealership
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your dealership's operations – from CRM setup to peak sales cycles – to map out exact pain points and build a custom blueprint. No guesswork; just a plan tailored to your inventory turnover and lead sources.
AI System Development and Integration
Our engineers code your bespoke automation, linking it to your DMS and email platforms. We test rigorously for scenarios like high-volume trade-ins, ensuring seamless performance without disrupting daily sales.
Deployment, Training, and Optimization
Go live with full team training on the intuitive dashboard. We monitor initial outreach campaigns, tweak based on real metrics like open rates, and scale as your dealership grows – all backed by our proven track record.
Why We're Different
What's Included
Common Questions
How does this automation integrate with our existing dealership management system?
We custom-engineer integrations with popular DMS platforms like Reynolds, CDK Global, or Dealertrack, creating two-way data flows that pull in real-time inventory, service records, and lead details. This eliminates manual entry – for instance, after a test drive, the AI automatically enqueues a follow-up email with matching vehicle recommendations. Setup typically takes 2-4 weeks, with full testing to ensure zero disruptions to your sales floor operations. Unlike plug-and-play tools, our approach builds a unified system you own, scalable for multi-location dealerships.
What kind of time savings can a mid-sized dealership expect?
Based on our work with similar automotive clients, sales teams save 15-25 hours per week on outreach tasks alone. Reps no longer spend time researching buyer histories or drafting emails; the AI handles personalization, like referencing a prospect's interest in hybrid models from their initial inquiry. One client, a 50-employee dealership, reported redirecting those hours to in-person demos, boosting monthly closes by 22%. Efficiency gains compound with ROI tracking, often paying for itself in 2-3 months through reduced tool subscriptions and higher conversions.
Is the outreach compliant with automotive regulations like TCPA?
Absolutely – compliance is baked in from the start. Our systems automatically suppress do-not-contact lists, schedule messages within legal windows, and include opt-out mechanisms tailored to auto sales rules. For financing outreach, we integrate consent tracking to meet TCPA standards, avoiding the fines that hit non-compliant dealerships. We've audited our builds against industry benchmarks, ensuring 100% adherence. This peace of mind lets your team focus on selling, not legal risks, especially during high-volume periods like tax season trade-ins.
How personalized is the AI-generated outreach?
Our AI goes beyond templates by analyzing your CRM data for specifics – think emails that mention 'the 2023 Toyota Camry hybrid you test-drove last week, now with a $2,000 rebate matching your trade-in value.' It pulls from service logs for cross-sells, like suggesting oil changes for loyal customers. Unlike generic bots, this is trained on your dealership's past campaigns for authentic tone. Clients see open rates jump 40%, as prospects feel seen, not spammed. We refine it iteratively based on your feedback for even sharper relevance.
What if we need to scale for multiple locations or seasonal peaks?
Our architecture is built for growth, handling spikes like end-of-quarter pushes without added costs. For multi-site dealerships, we create centralized dashboards with location-specific customizations – e.g., urban sites get financing-focused outreach, while rural ones emphasize inventory variety. Scaling is seamless; one client expanded from three to seven locations mid-year, with the system auto-adjusting workflows. Post-launch, we provide optimization support to maintain 99% uptime, ensuring your automation evolves with business demands like new model introductions.
How do we measure ROI from this service?
We embed ROI tracking directly into your custom dashboard, monitoring metrics like cost per lead, conversion rates, and time-to-close specific to automotive sales. For example, track how automated follow-ups after service visits increase accessory upsells by 18%. Benchmarks from our deployments show average 5:1 ROI within six months, factoring in saved labor (at $25/hour per rep) and revenue from 25% more qualified appointments. Monthly reports highlight efficiencies, like reduced manual hours during inventory clearances, empowering data-driven tweaks to maximize your dealership's bottom line.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.