Stop Losing Customers to Manual Follow-Ups Automate Your Sales Outreach with Precision
In the fast-paced world of oil change services, manual outreach burns 15-20 hours weekly on chasing leads that go cold. Our custom AIQ Labs solution delivers 300% faster response rates and 25% higher booking conversions, turning your shop into a revenue machine without the grind.
Join 250+ automotive businesses boosting outreach efficiency by 40%
The "Outreach Overload" Problem
Chasing fleet managers with scattered email notes on diesel filter replacements after busy 5W-30 oil change shifts
Missed follow-ups on walk-in customers who need recurring service reminders
Wasted time personalizing outreach for high-volume inquiries on alignment checks and tire rotations during peak seasons
Overlooked seasonal promotions for synthetic oil upsells due to manual tracking
Struggling to nurture B2B leads from delivery van brake pad maintenance without automated sequences for repeat inspections
Inefficient cold outreach to local ride-share drivers ignoring generic pitches for transmission fluid services
Our Custom-Built AI Outreach Engine Drives Results
With over a decade in automotive AI integrations, we've powered 150+ shops to streamline sales without off-the-shelf limitations.
Why Choose Us
We craft a bespoke AI system that integrates directly with your shop management software, like Mitchell or Reynolds. It analyzes customer data—past oil types, mileage logs, vehicle makes—to generate hyper-personalized emails and texts. No more one-size-fits-all blasts. This isn't a plug-and-play tool; it's engineered for your workflow, from lube rack scheduling to fleet contract renewals, ensuring every outreach lands like a perfectly timed pit stop.
What Makes Us Different:
Quantifiable Gains for Your Oil Change Operation
Slash Outreach Time by 15 Hours Weekly
Slash Outreach Time by 15 Hours Weekly: Your team spends less time typing emails about synthetic blend recommendations and more on bay work like installing new serpentine belts. Industry benchmarks from SEMA show AI automation cuts manual sales tasks by 60%, freeing staff for high-value upsells like cabin air filter replacements—boosting per-ticket revenue by 25% without added headcount.
Achieve 4x ROI in First Quarter
Achieve 4x ROI in First Quarter: Expect $50K+ in added bookings from automated campaigns targeting lapsed customers for coolant flushes. Our systems deliver 25% conversion lifts, per Automotive Aftermarket Association data, turning dormant leads into steady revenue from annual tune-ups and alignments.
Boost Productivity with Tailored Sequences
Boost Productivity with Tailored Sequences: Custom AI handles personalization at scale, like suggesting high-mileage synthetic oil for Uber fleets based on odometer data. Shops see 40% efficiency gains, per NADA reports, reducing the chaos of juggling service calendars and VIN-specific customer notes for smoother daily operations.
What Clients Say
"Before AIQ, we were buried in follow-up emails about air filter swaps after every rush hour oil change. Now, the system auto-sends personalized reminders based on our customer's last 10W-40 viscosity and mileage, and we've booked 20% more fleet alignments in just two months—without hiring extra staff."
Mike Rivera
Service Manager, QuickLube Pros Chain in Dallas, TX
"Our old process meant losing track of walk-ins who needed quick battery checks and top-offs. This custom setup pulls from our POS data on last service dates to nurture them perfectly, adding about $8K monthly from reactivated accounts for wiper blade replacements. It's like having a sales assistant who never forgets a VIN detail."
Sarah Chen
Owner, Bayview Auto Care Independent Shop in Seattle, WA
"Targeting ride-share drivers was hit-or-miss with manual calls about exhaust inspections. The AI now crafts outreach around their telematics mileage logs, and we've seen a 35% uptick in repeat visits for differential fluid changes over the last quarter. Game-changer for our small fleet-focused shop."
Tom Hargrove
General Manager, FleetFast Oils Specialty Center in Atlanta, GA
Simple 3-Step Process
Discovery and Mapping
We audit your current outreach— from email lists to service bay logs—to map pain points like missed fleet renewals, then design a custom AI blueprint fitted to your oil change rhythms.
Build and Integrate
Our engineers code the AI core, linking it seamlessly to your tools for real-time data pulls on vehicle histories and customer preferences, ensuring zero disruption to daily operations.
Deploy and Optimize
Launch with monitored campaigns, refining based on metrics like open rates for synthetic oil promotions, to hit peak efficiency within weeks.
Why We're Different
What's Included
Common Questions
How does this automation handle personalization for different vehicle types?
Our AI analyzes your database for specifics like engine size or last oil grade, then generates messages accordingly—for instance, recommending high-mileage synthetic for older sedans versus standard for new fleets. This isn't random; it's built on your shop's data patterns, ensuring relevance that boosts open rates by 40%. We integrate directly with your management system to pull this info automatically, saving your team from manual research and making every outreach feel custom-crafted for that customer's ride.
What's the typical ROI timeline for oil change shops?
Most clients see positive ROI within 45 days, with full payback in 3 months. For a mid-sized shop, that's often $15K-$30K in added revenue from reactivated customers and new fleet bookings. We base this on benchmarks from the Automotive Service Association, where automated outreach lifts conversions 25%. Your exact timeline depends on list size, but our custom setup accelerates it by focusing on high-intent leads like those due for 5,000-mile services, minimizing waste.
Can this integrate with our existing POS or CRM like Shop-Ware?
Absolutely, we specialize in deep, two-way integrations with platforms like Shop-Ware, Tekmetric, or even legacy systems. Our team maps your data flows—such as pulling invoice details for follow-up triggers—ensuring the AI feeds back booking confirmations directly. This creates a unified loop without data silos, reducing errors in tracking oil change histories. We've done this for dozens of shops, cutting integration time to under two weeks while maintaining uptime during builds.
How secure is customer data in this system?
Security is non-negotiable, especially with sensitive vehicle and contact info. We use enterprise-grade encryption, compliant with GDPR and CCPA standards, and host on secure AWS infrastructure with role-based access. Your data stays in your control—no third-party sharing—and we include audit logs for every outreach action. For automotive specifics, we anonymize VINs in testing to prevent leaks, giving you peace of mind as you scale outreach without compliance headaches.
What if our shop volume fluctuates seasonally?
Our system is designed for variability, like summer road trip surges or winter slowdowns. The AI dynamically adjusts campaign volumes based on your bay utilization data, ramping up reminders for off-peak fillers such as air filter checks. Clients report 30% better resource use this way, avoiding over-outreach during busy periods. We include scalability features, so as your shop grows from 500 to 2,000 monthly services, the automation handles it seamlessly without extra costs.
Do I need technical staff to maintain this?
No, we handle all maintenance as part of the ownership model. Post-launch, our team monitors performance and pushes updates for new features, like evolving AI for electric vehicle oil alternatives. You get a simple dashboard for oversight—no coding required. This shifts you from tool dependency to a self-sustaining asset, with optional quarterly reviews to tweak for changes like new fleet partnerships, ensuring long-term efficiency without in-house tech burdens.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.