Stop Wasting Hours on Manual Pitch Crafting Automate Personalized Outreach with AI Precision
PR firms lose 15-20 hours per week on repetitive research and email drafting. Our custom AI solution recovers that time, delivering 3x more client engagements while cutting outreach costs by 40%.
Join 150+ businesses with streamlined client acquisition
The "Outreach Overload" Problem
Endless manual research for journalist and editor contacts drains your PR team's expertise, often consuming 20+ hours per campaign cycle
Generic pitches fail to build long-term client relationships in the trust-based professional services industry, where personalized media strategies are key to securing retainers
Juggling client briefs, RFP responses, and outreach timelines leads to missed media placement opportunities in fast-paced professional services campaigns
Inconsistent follow-ups erode the personal touch essential for PR success, resulting in lost thought leadership placements and client trust
Scalability limits prevent expanding retainer-based services without proportional staff growth, hindering firm profitability in competitive professional services markets
Data silos between CRM systems like Salesforce and media databases like Cision cause outdated prospect intel, leading to irrelevant pitches in professional services outreach
Tailored AI Outreach Engine Built for Your PR Workflow
With over a decade architecting enterprise-grade AI for professional services, we've empowered PR firms to transform outreach from a bottleneck into a revenue driver.
Why Choose Us
We craft a bespoke AI system that integrates seamlessly with your CRM, media monitoring tools, and client databases. No off-the-shelf templates—everything is custom-engineered to mirror your unique pitching style and client focus. This unified platform automates prospect research, generates context-aware emails, and tracks engagement metrics, all while preserving the relationship-building nuance that defines PR excellence. Backed by our proven track record, it delivers industry-leading efficiency without sacrificing personalization.
What Makes Us Different:
Quantifiable Gains for Your PR Practice
Save 15 Hours Weekly on Research and Drafting
Save 15 Hours Weekly on Research and Drafting: Your PR team spends days compiling journalist backgrounds, beat expertise, and tailoring pitches for client briefs. Our AI handles this in minutes, analyzing public data from sources like LinkedIn and Muck Rack, past coverage via Google Alerts, and client needs to produce ready-to-send outreach. Firms report reclaiming 15 hours per week, redirecting focus to high-value strategy sessions and relationship nurturing—boosting overall productivity by 30% and enabling more earned media wins.
Achieve 4x ROI Through Higher Conversion Rates
Achieve 4x ROI Through Higher Conversion Rates: Manual outreach often yields under 5% response rates for PR retainers. Our system crafts hyper-personalized messages that reference specific articles, journalist beats, or client synergies with thought leadership topics, lifting responses to 20% within 60 days. With an average client value of $50K annually in professional services, this translates to $200K+ in added revenue per rep—delivering a 4x ROI within the first quarter through secured long-term engagements.
Scale Client Acquisition Without Extra Costs
Scale Client Acquisition Without Extra Costs: As your professional services firm grows, manual processes can't keep up with demand for customized media campaigns. This solution automates scaling to 500+ prospects monthly, maintaining quality while cutting outreach expenses by 40% through integrated workflows. No more hiring junior account executives for grunt work; instead, leverage AI to handle volume, freeing senior strategists for creative campaigns that win major accounts like Fortune 500 retainers.
What Clients Say
"Before AIQ Labs, our outreach team was buried in spreadsheets tracking media contacts from Cision and LinkedIn. Now, the AI pulls insights directly from our Salesforce CRM and generates pitches that reference specific journalist beats, actually getting replies. We've landed three new tech sector clients with $150K in retainers over the last two months—it's like having an extra senior strategist on the team."
Sarah Jenkins
Head of Business Development, Horizon Public Relations Firm
"We were skeptical about AI in professional services PR, fearing it'd sound robotic and undermine our consultative voice. But their custom build analyzes our past successful campaigns in Meltwater and mimics our brand tone perfectly. Response rates jumped from 8% to 22% in the first month for media placements, and we're saving about 12 hours a week on automated follow-ups tied to client briefs."
Michael Torres
Managing Director, Apex Communications Agency
"Integrating this with our Meltwater and HubSpot setup was seamless, eliminating manual data entry errors that previously cost us key deals. In Q2, we secured a $75K annual retainer from a fintech prospect we almost missed—the AI flagged their recent Series B funding via Crunchbase and crafted a spot-on pitch highlighting synergies with our thought leadership services."
Emily Chen
Client Relations Director, Vanguard Strategies Group
Simple 3-Step Process
Discovery and Mapping
We audit your current outreach processes, from prospect sourcing to pitch delivery, identifying bottlenecks unique to your PR workflows. This ensures the AI aligns perfectly with your client-relationship priorities.
Custom AI Development
Our engineers build your tailored system, integrating with existing tools and training the AI on your historical data. We iterate based on your feedback to capture the nuanced tone that builds trust in professional services.
Deployment and Optimization
We launch the platform with full training for your team, then monitor performance metrics like open rates and conversions. Ongoing tweaks ensure it evolves with your firm's growth, delivering sustained efficiency gains.
Why We're Different
What's Included
Common Questions
How does this AI maintain the personal touch crucial for PR client relationships?
We train the AI exclusively on your firm's historical communications, successful pitches, and client feedback to replicate your unique voice and style. Unlike generic tools, it incorporates nuances like referencing shared industry events or past collaborations, ensuring outreach feels consultative rather than automated. For instance, if your style emphasizes storytelling, the system weaves narrative elements into emails. PR firms using our solution report no drop in perceived authenticity, with 85% of recipients noting the relevance as a key factor in responses. We also include human review gates for high-stakes pitches, blending AI efficiency with expert oversight.
What integrations are possible with our existing PR tools?
Our custom builds integrate deeply with platforms like Cision, Meltwater, HubSpot, or Salesforce, creating two-way data flows for real-time updates. For example, prospect research pulls live media mentions into your CRM, while outreach results feed back engagement scores. We've handled complex setups for firms using multiple tools, eliminating silos that cause outdated intel. Setup takes 2-4 weeks, with zero disruption to ongoing campaigns. Post-integration, manual data entry drops by 90%, and accuracy improves, as seen in cases where firms reduced bounced leads from 15% to under 2%.
How quickly can we see ROI from this automation?
Most PR firms experience measurable gains within the first month, with time savings kicking in immediately and revenue uplift by week 4. Benchmarks show 15-20 hours reclaimed weekly, translating to $5K+ in productivity value per rep at standard rates. Response rates typically rise 20-30%, leading to 2-3 additional clients quarterly for mid-sized firms. Our track record includes a client who recouped the full build cost through one major retainer in 45 days. We provide upfront ROI projections based on your current metrics, ensuring alignment with your growth goals.
Is the system scalable for growing PR agencies?
Absolutely—designed for expansion, it handles increased volume without added costs or complexity. Start with 100 prospects monthly and scale to thousands as your firm grows, maintaining performance via cloud-based architecture. We've supported agencies doubling outreach during peak seasons like awards cycles, with zero latency. Features like automated load balancing ensure reliability, and modular design allows adding capabilities, such as social media outreach, seamlessly. Clients report sustaining 40% efficiency gains even after tripling their client base, avoiding the hiring spikes that plague manual processes.
What data security measures are in place for sensitive PR information?
Security is paramount in professional services; we use end-to-end encryption, SOC 2 compliance, and role-based access controls to protect client briefs and prospect data. AI models are trained on anonymized datasets to prevent leaks, and all integrations employ secure APIs. For PR-specific needs, we include features like audit logs for outreach tracking and GDPR-compliant consent management for international contacts. Independent audits confirm our systems exceed industry standards, with zero breaches in our portfolio. This peace of mind lets your team focus on strategy, knowing confidential info—like crisis details or unpublished campaigns—remains locked down.
Can we customize the AI for specific PR niches, like tech or healthcare?
Yes, customization is core to our approach. We fine-tune the AI with niche-specific data, such as regulatory keywords for healthcare PR or tech innovation trends, ensuring pitches resonate. For a tech-focused firm, it might highlight AI ethics in outreach; for healthcare, emphasize compliance angles. This results in 25% higher engagement in specialized sectors. Development involves your input on key terminology and success factors, with iterative testing to refine accuracy. Firms in verticals like consumer goods have seen tailored systems boost sector-specific win rates by 35%, proving our adaptability to diverse PR landscapes.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.