Stop Losing Hours to Chaotic Scheduling in Your Shop Automate It All with Custom AI Precision
Reclaim 20+ hours per week from manual booking battles, slashing overtime costs by 30% and boosting your shop's throughput like a finely tuned V8 engine.
Join 150+ automotive businesses with streamlined operations and 25% faster turnaround times
The "Scheduling Chaos" Problem
Double-booking repair bays for tasks like brake alignments leads to furious customers waiting on lifts while certified ASE technicians remain idle
Manual phone tag for rescheduling eats into repair time
Manual tracking of OEM parts delays, such as waiting for transmission filters, disrupts the entire shop flow from intake to final quality checks
Seasonal surges overwhelm paper calendars, causing missed revenue
Inaccurate ETA updates for collision repairs frustrate clients expecting dent removal timelines and hurt online reviews on platforms like Yelp
Technician skill mismatches, like assigning body filler work to engine specialists, from poor scheduling waste specialized expertise in frame straightening or paint matching
Our Custom AI Scheduling Engine – Built for Your Shop's Rhythm
With over a decade engineering automotive workflows, we've streamlined operations for 50+ body shops, delivering enterprise-grade reliability without the big-box price tag.
Why Choose Us
We craft a bespoke AI system that integrates your shop management software, technician calendars, and parts inventory into one seamless scheduler. No more spreadsheets or endless calls. It predicts delays from supplier data, auto-assigns jobs based on expertise, and sends proactive texts to customers. Tailored to your exact bay layout and peak hours, this isn't off-the-shelf software—it's your shop's new backbone, engineered for precision like a custom chassis alignment.
What Makes Us Different:
Quantifiable Gains That Drive Your Bottom Line
Slash Scheduling Time by 25 Hours Weekly
Slash Scheduling Time by 25 Hours Weekly: Front desk staff spend less time juggling calls for oil changes and more on upselling alignments or diagnostics. Industry benchmarks from NADA show auto shops gain 15-20% productivity boosts, translating to $5K+ monthly savings in labor costs alone, with payback in under 90 days.
Achieve 40% Faster Vehicle Turnaround
Achieve 40% Faster Vehicle Turnaround: AI optimizes job sequencing around OEM parts arrival and tech availability for tasks like exhaust repairs, minimizing lift downtime. Shops using similar systems report ROI within 3 months, with throughput jumping from 8 to 12 cars per bay weekly, increasing billable hours by 30%.
Reduce No-Shows and Boost Revenue by 18%
Reduce No-Shows and Boost Revenue by 18%: Automated SMS reminders for tire rotations cut cancellations, while dynamic rescheduling fills slots for high-margin AC recharges instantly. This efficiency focus yields a proven 2x ROI within six months, freeing bays for premium services like suspension overhauls.
What Clients Say
"Before AIQ, our shop lost two bays a day to scheduling mix-ups—customers fuming over delayed bumper replacements while our I-CAR certified techs sat idle on wheel alignments. Their custom system fixed it in just three weeks; now we handle 20% more fender repairs without adding staff. It's like having an extra foreman who never sleeps, boosting our monthly revenue by $8K."
Mike Rivera
Shop Manager, Precision Auto Body
"Rescheduling hail damage jobs used to take hours of phone calls, especially after Midwest storms that flood us with dented panels. AIQ built us an AI that pulls real-time weather data from NOAA and auto-shifts appointments around frame machine availability—saved us 15 hours a week last season, and our Google rating jumped from 4.2 to 4.8 with 25% more five-star reviews."
Sarah Kline
Owner, Elite Collision Repair
"We were buried in manual logs for tracking paint booth availability during high-volume clear coat jobs. Their automation syncs everything with our OEM inventory feed for color-matched panels, cutting errors by half and turnaround time from 5 days to 2. Turned a $2K monthly loss from delays into pure profit—game-changer for our three-bay operation serving fleet contracts."
Tom Hargrove
Operations Director, Apex Auto Works
Simple 3-Step Process
Discovery and Mapping
We audit your current scheduling pains, from bay conflicts to parts waits, and map your unique workflow—no cookie-cutter assumptions.
Custom Build and Integration
Our engineers code your AI scheduler, linking it to existing tools like QuickBooks for payments and OEM databases for estimates, tested rigorously for shop-floor reliability.
Deployment and Optimization
Rollout with hands-on training, then monitor for 30 days, tweaking based on real jobs—like prioritizing bumper repairs during rush hour—for peak efficiency.
Why We're Different
What's Included
Common Questions
How does this automation handle unexpected parts delays in collision repairs?
Our AI scheduler integrates directly with your supplier APIs, like those from LKQ or OEM parts networks, to monitor incoming shipments in real-time. When a delay hits—for instance, a backordered fender panel—the system automatically reshuffles your queue, prioritizing jobs with available parts and notifying affected customers via text. This proactive approach, drawn from our work with 30+ body shops, typically cuts delay-induced downtime by 35%, keeping your bays humming without manual intervention. We customize thresholds based on your average lead times, ensuring it fits your workflow like a glove.
Will this work with our existing shop management software?
Absolutely. We specialize in deep integrations with platforms like Shop-Ware, CCC One, or Mitchell, building custom APIs that pull in estimates, customer data, and inventory without disrupting your operations. Unlike plug-and-play tools that falter on edge cases, our engineers map your exact data flows—say, syncing repair orders to technician calendars—so scheduling becomes seamless. Shops we've partnered with report zero data silos post-integration, with setup taking just 2-4 weeks. It's designed for longevity, scaling as your software updates.
What kind of time savings can a small auto body shop expect?
For a typical 4-bay shop handling 15-20 vehicles weekly, our automation reclaims 20-25 hours from manual tasks like call-backs and log updates. Front office staff focus on client interactions instead of chasing reschedules, while techs get accurate job lineups, reducing idle time by 15%. Based on benchmarks from similar implementations, this translates to $4K-$6K monthly in labor efficiencies, with ROI hitting in under 90 days. We tailor it to your volume, factoring in seasonal rushes like post-winter dents, for measurable gains you can track from day one.
Is the system secure for handling customer vehicle data?
Security is non-negotiable in automotive, where you're dealing with VINs, insurance details, and personal info. We build with enterprise-grade encryption and compliance to standards like SOC 2, ensuring data stays locked down during scheduling syncs. Features include role-based access—techs see only their jobs—and audit logs for every change, vital for warranty disputes. Drawing from our regulated deployments, like voice AI in collections, we've never had a breach. Your custom system includes ongoing monitoring, giving you peace of mind without the vulnerabilities of multi-tool setups.
How much customization goes into the scheduling AI?
Every element is bespoke to your shop's DNA. We start by analyzing your bay configurations, tech specialties (e.g., aluminum welding vs. standard steel), and customer patterns—like fleet vs. retail jobs. The AI learns from your data to predict optimal slots, auto-assigning based on priorities such as high-dollar insurance claims. No templates here; it's coded to handle quirks like varying cure times for paints. Clients see it adapt within the first month, with 25% better utilization than generic schedulers, all owned by you for future tweaks.
What support do you provide after launch?
Launch isn't the end—it's the start. We offer 60 days of hands-on optimization, monitoring metrics like fill rates and adjustment frequency to fine-tune the AI. Your team gets tailored training sessions, plus a dedicated engineer for the first quarter. Beyond that, our maintenance package includes quarterly reviews and updates for new features, like integrating EV repair protocols. Shops report sustained 18% efficiency lifts year two, thanks to this proactive partnership. We're builders invested in your long-term success, not just a one-off vendor.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.