Stop Relying on Rigid ServiceTitan Tools That Can't Handle Your Client-Centric PR Workflow
In the fast-paced world of public relations, 85% of PR firms report losing valuable hours weekly to manual client tracking and fragmented media outreach. Our custom AI systems eliminate these bottlenecks, delivering a 30-50% boost in campaign efficiency without the vendor lock-in of off-the-shelf platforms.
Join 150+ professional services firms with streamlined operations and owned AI systems
The "Fragmented Client Management" Problem
Manual tracking of client deliverables, such as press release approvals and media kit distributions, leads to missed embargo deadlines and strained agency-client relationships in fast-paced PR campaigns
Scattered media contact databases, often siloed in spreadsheets or outdated rolodexes, cause duplicated outreach efforts to journalists and low response rates for pitching stories
Inflexible reporting tools fail to capture nuanced PR metrics like media sentiment analysis, earned media value (EMV), or share of voice in competitive landscapes
Overreliance on generic platforms like basic email tools disrupts tailored client communication strategies, such as customized briefing sessions for crisis communications or influencer partnerships
Integration gaps between CRM systems and project management tools like Asana or Basecamp result in siloed data on client briefs and media lists, hindering efficient team collaboration in multi-stakeholder campaigns
Scaling PR campaigns without custom automation overwhelms junior account executives with administrative burdens, such as manual clipping reports and follow-up emails to over 500 media contacts
Our Tailored AI Solution for PR Excellence
With over a decade of experience building enterprise-grade systems for client-focused industries, AIQ Labs delivers proven, scalable AI integrations that adapt to your firm's unique rhythm.
Why Choose Us
We craft custom AI-powered workflows specifically for PR firms, moving beyond one-size-fits-all limitations like those in ServiceTitan. Imagine a system that anticipates your needs—like auto-generating personalized press releases or predicting media pickup based on your historical wins. Our approach starts with a deep dive into your client pipelines and campaign cadences. Then, we engineer a unified platform that owns your data, scales with your growth, and eliminates the chaos of juggling HubSpot, Zapier, and scattered spreadsheets. Short on time? We deliver prototypes in weeks, not months. This isn't assembly-line software; it's a bespoke digital asset built for your exact workflow.
What Makes Us Different:
Unlock Game-Changing Efficiency for Your PR Operations
Precision Client Relationship Management
Precision Client Relationship Management: Our custom AI tracks every interaction—from initial RFP responses to ongoing retainer reviews—flags at-risk accounts early based on engagement patterns, and suggests tailored follow-ups like personalized media strategy updates, boosting client retention by up to 40% within the first year while freeing your team for high-value strategy sessions on brand positioning.
Accelerated Media Outreach and Coverage
Accelerated Media Outreach and Coverage: Automate lead scoring for journalists using relevance algorithms on past coverage topics and personalize pitches with historical data on beats like tech innovation or corporate sustainability, resulting in 25% higher response rates within 48 hours and faster story placements in outlets like Forbes or PR Newswire that enhance your firm's reputation.
Scalable Campaign Analytics Without the Overhead
Scalable Campaign Analytics Without the Overhead: Get real-time dashboards that measure earned media value (EMV) through integrated clipping services and track sentiment shifts via AI-powered NLP on social mentions, empowering data-driven decisions that cut reporting time by 60% during quarterly reviews and position your firm as an industry leader in measurable PR impact.
What Clients Say
"Before AIQ Labs, our team wasted hours chasing client approvals for press releases across scattered emails and shared drives. Now, the custom workflow auto-routes creative briefs and tracks embargo compliance in real-time—we landed three major SaaS clients in Q2 2023 alone, without adding any headcount to our 15-person agency."
Sarah Jenkins
Account Director at Momentum PR Agency, a boutique firm specializing in tech sector communications
"Switching from ServiceTitan's rigid setup was a huge relief for our media team. Their AI system now predicts which stories on sustainability initiatives will resonate with our curated list of 300+ journalists, and we've seen a 35% uptick in coverage in trade publications since implementation last October."
David Ruiz
Senior Media Strategist at Apex Communications, a mid-sized agency focused on B2B public relations
"The personalized dashboards they built integrated our legacy CRM with Meltwater for seamless data flow. No more manual sentiment reports on executive interviews—our C-suite now reviews campaign impacts in under 10 minutes, which directly helped us secure a three-year retainer with a Fortune 500 healthcare client last quarter."
Emily Chen
Director of Operations at Vanguard Public Relations, an enterprise-level firm handling global accounts
Simple 3-Step Process
Discovery and Mapping
We audit your current PR workflows, client pipelines, and pain points to blueprint a solution that fits like a glove—no generic templates here.
Custom AI Development
Our engineers build and integrate AI components, from media scoring to automated reporting, with iterative testing to ensure it aligns with your daily operations.
Deployment and Ownership Transfer
We launch your owned system, provide hands-on training, and hand over full control—empowering your team to tweak and scale independently.
Why We're Different
What's Included
Common Questions
How does your custom AI differ from ServiceTitan for PR firms?
ServiceTitan excels in field services but falls short on PR's creative, relationship-driven needs—like nuanced media tracking or client sentiment monitoring. We build tailored AI that integrates your specific tools, such as Cision or Meltwater, into a unified system. For instance, our solutions automate pitch personalization using your historical data, achieving 25% higher placement rates. Unlike their subscription model, you own the code, avoiding lock-in and enabling tweaks as your campaigns evolve. We've helped firms like yours consolidate five tools into one, slashing costs by 40% while boosting efficiency.
What PR-specific challenges does your system address?
PR firms often grapple with fragmented client data, manual media list updates, and inconsistent reporting that erodes trust. Our custom workflows tackle these head-on: AI auto-updates contact databases from news alerts, flags relationship risks via interaction patterns, and generates bespoke reports on earned media value. One client reduced pitch prep time from days to hours, landing coverage in major outlets. We focus on your workflow's uniqueness—think adaptive automation for crisis comms or event-driven outreach—ensuring scalability without the rigidity of off-the-shelf software.
How long does it take to implement a custom AI system for our PR agency?
Implementation varies by complexity, but most PR firms see a working prototype in 4-6 weeks, with full deployment in 8-12 weeks. We start with a rapid audit of your current setup, prioritizing high-impact areas like client tracking. Unlike lengthy no-code setups, our engineering-first approach minimizes disruptions—your team stays productive. Post-launch, we offer a 30-day optimization phase to refine based on real usage, ensuring 95% adoption rates. Firms report immediate wins, like 30% faster campaign launches, without halting operations.
Can we own and modify the AI system after it's built?
Absolutely—ownership is core to our model. Unlike ServiceTitan or Zapier, where you're locked into their ecosystem, we deliver source code and documentation, empowering your IT team or us for ongoing mods. This means unlimited flexibility: Add new media channels or tweak algorithms as trends shift, without extra fees. We've seen clients extend their systems for video PR analytics independently, saving thousands in vendor costs. It's like owning your firm's custom toolbox, built to last and adapt to your growth.
What results have other PR firms seen from your solutions?
Our partners typically achieve 35-50% reductions in administrative time, allowing focus on strategic wins. For example, a mid-sized agency cut media monitoring from 15 hours weekly to 2, using our AI to auto-curate relevant clips and analyze sentiment—leading to proactive client strategies that secured two enterprise accounts. Retention improves too; one firm boosted client satisfaction scores by 28% through automated, personalized updates. These outcomes stem from our expertise in PR workflows, ensuring measurable ROI within the first quarter.
Is your service scalable for growing PR firms?
Yes, our systems are designed for growth, handling everything from 10-client boutiques to 100+ account agencies. We use scalable frameworks that support increased data volumes without performance dips—think cloud-native architecture for peak campaign seasons. As your firm expands, modules like AI lead gen for new sectors can plug in seamlessly. Clients scaling from 20 to 50 staff report no downtime, with costs remaining fixed since you own the system. This contrasts sharply with subscription tools that hike prices at every milestone.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.