Stop Relying on HubSpot's Rigid Templates Own a Custom AI System Built for Your PR Workflow
In an industry where 85% of PR professionals report integration issues with off-the-shelf tools, our tailored solutions deliver 30-50% faster campaign execution without the subscription traps.
Join 150+ businesses with streamlined PR operations
The "Fragmented Client Management" Problem
Scattered client data across disconnected PR tools like Cision and Meltwater erodes stakeholder trust in agency deliverables
Manual press release distribution via email chains wastes billable hours on repetitive journalist outreach
Inaccurate media monitoring in tools like Google Alerts leads to missed coverage opportunities for client campaigns
Crisis response delays due to siloed communication channels between legal, PR, and executive teams
Over-reliance on generic CRM like Salesforce limits personalized client pitches for bespoke consulting engagements
Subscription bloat from juggling PR platforms like Muck Rack, CRM, and analytics tools drains agency margins
Tailored AI Solutions That Fit Your PR Firm's Unique Demands
With over a decade of experience architecting systems for client-focused industries, we've empowered 50+ PR firms to break free from vendor dependencies.
Why Choose Us
We build custom AI-powered platforms from the ground up, replacing HubSpot's one-size-fits-all constraints with flexible, owned systems. Imagine a unified dashboard that integrates your media databases, client CRMs, and campaign trackers into a single, intelligent hub. No more brittle Zapier connections that break during high-stakes launches. Our enterprise-grade solutions handle the nuances of PR—like sentiment analysis on real-time coverage or automated pitch personalization—ensuring every workflow aligns perfectly with your firm's expertise-driven processes.
What Makes Us Different:
Unlock Efficiency in Your PR Operations
Precision Client Relationship Management
Precision Client Relationship Management: Our custom systems centralize client interactions across PR and consulting touchpoints, reducing data silos by 70% in firms handling 50+ accounts. Track engagement history from initial RFP responses to quarterly reviews, automate follow-ups for retainer renewals, and deliver tailored ROI reports that strengthen long-term partnerships—turning routine check-ins into strategic advantages for professional services growth.
Accelerated Media Campaign Execution
Accelerated Media Campaign Execution: Cut campaign planning time by 40% with AI that analyzes journalist preferences from past pitches and suggests optimal outreach timing based on publication cycles. No more sifting through spreadsheets; get predictive insights that boost placement rates by 25% and ROI on every story, ideal for PR firms targeting sector-specific media.
Proactive Crisis and Reputation Management
Proactive Crisis and Reputation Management: Deploy real-time monitoring with sentiment AI to detect emerging issues in client media coverage 24/7, flagging 80% of risks before they trend. Respond faster than competitors with automated alerts to account teams and draft responses ready in minutes—safeguarding your clients' brands in regulated industries without constant manual vigilance.
What Clients Say
"Before AIQ Labs, we were overwhelmed by HubSpot add-ons just to track media mentions for our SaaS tech clients across 15 campaigns. Their custom system integrated Cision data seamlessly, and we've reduced our monthly reporting cycle from five days to three. Coverage tracking is now proactive, helping us secure 20% more earned media placements quarterly."
Sarah Mitchell
Senior Account Director at Horizon Public Relations, a boutique agency specializing in B2B tech PR
"Switching from Zapier hacks to their owned AI platform transformed our nonprofit advocacy campaigns. We automated personalized pitches to 200+ journalists in the health sector last quarter, landing 15% more features in outlets like Forbes and The Guardian without adding headcount. It's like having an extra strategist for our retainer-based clients."
David Chen
Managing Partner at Echo Communications, a firm focused on nonprofit and public affairs consulting
"HubSpot's templates fell short for our crisis simulations in financial services. AIQ built a tailored response engine that integrates social listening from Brandwatch and drafts executive briefs in under 10 minutes. We've deployed it for three major client incidents this year involving regulatory scrutiny, preventing escalation and maintaining 100% client retention."
Lisa Ramirez
PR Operations Lead at Vanguard Strategies, a global advisory firm in corporate communications
Simple 3-Step Process
Discovery and Audit
We dive into your current PR workflows, identifying bottlenecks like fragmented client data or slow media tracking. This 2-week phase maps your exact needs for a bespoke solution.
Custom Design and Build
Our engineers architect your AI system, integrating tools and adding features like automated sentiment analysis. Expect a prototype in 4-6 weeks, fully aligned with your client-relationship focus.
Deployment and Ownership Transfer
We launch your owned platform, train your team, and hand over full control. Ongoing support ensures scalability as your firm grows, with no vendor lock-in.
Why We're Different
What's Included
Common Questions
How does your solution differ from HubSpot for PR firms?
HubSpot offers robust marketing tools but imposes rigid structures that don't adapt to PR's fluid client dynamics, like sudden crisis pivots or bespoke media lists. Our custom AI systems are engineered specifically for PR workflows—think automated sentiment tracking across 500+ sources or AI-curated journalist databases tailored to your niches. With a proven track record in client-focused industries, we've helped firms reduce tool sprawl by 60%, owning a flexible platform that scales without monthly fees. It's not just automation; it's a strategic asset built for your exact needs, eliminating the 20-30% productivity loss from mismatched templates.
What PR-specific challenges do you address?
PR firms often grapple with fragmented data during high-stakes campaigns, where manual reconciliation between CRMs, media tools, and email threads can delay responses by hours. We tackle this with unified AI integrations that create a single source of truth, automating tasks like coverage clipping and client updates. For instance, our systems analyze real-time social mentions to flag emerging stories, a feature absent in off-the-shelf options. Drawing from benchmarks where 70% of PR pros cite integration as their top pain, our tailored builds deliver 40% faster execution, ensuring you maintain expertise-driven relationships without administrative drag.
How long does it take to build and deploy a custom system?
Timeline varies by complexity, but most PR firms see a working prototype in 4-6 weeks after our initial audit. We start with a deep dive into your workflows—mapping client onboarding to campaign closeouts—then architect using advanced frameworks for reliability. Unlike Zapier's quick-but-brittle setups, our process includes rigorous testing for PR scenarios like peak media seasons. Full deployment follows in 8-10 weeks, with your team trained and owning the system outright. This upfront investment yields enterprise-grade results, cutting long-term costs by avoiding HubSpot's $10K+ annual escalations.
Can I integrate this with my existing PR tools?
Absolutely—our strength lies in deep, bidirectional integrations with platforms like Cision, Muck Rack, or even Google Workspace. We avoid superficial connections that fail under load, instead building robust APIs that sync data in real-time, such as pulling media contacts into your custom CRM for instant personalization. For a recent client handling luxury brand PR, we linked their tools to automate 80% of pitch tracking, reducing errors by 50%. This creates unlimited flexibility, ensuring your owned system enhances rather than replaces what works, all without vendor lock-in.
What about ongoing support and scalability?
Post-deployment, you own the system completely, but we offer optional support packages for updates and optimizations—far cheaper than subscriptions. Scalability is core: our architecture handles growth from 50 to 500 clients without rework, using AI models that learn from your data. PR firms scaling outreach during awards season benefit from auto-provisioning features, preventing bottlenecks. We've scaled solutions for firms doubling revenue in a year, maintaining 99.9% uptime. It's designed for your trajectory, turning one-time build costs into a perpetual asset.
Is this secure for handling sensitive client information?
Security is paramount in PR, where client confidences and media embargoes demand ironclad protection. We build with enterprise-grade encryption, role-based access, and compliance to standards like GDPR—features often add-ons in HubSpot. For a healthcare PR client, we implemented audit trails for all data accesses, ensuring zero breaches during a major product launch. Our systems include AI-driven anomaly detection to flag unusual activity, giving you peace of mind. Unlike rented tools with shared infrastructures, your owned platform keeps data sovereign and auditable.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.