Stop Losing Weeks to Manual Event Promotion Reclaim Your Time with Custom AI Marketing Automation
Event planners waste an average of 25 hours per week on repetitive marketing tasks. Our solutions deliver 300% ROI through automated workflows tailored to your client-facing operations, slashing costs by 40% annually.
Join 150+ businesses with streamlined event marketing
The "Event Chaos" Problem
Scattered client communications across CRM and email platforms draining focus on high-value relationship building in event planning
Manual follow-ups on leads from trade shows and conferences eroding repeat business opportunities in B2B services
Inconsistent promotion of professional development seminars across LinkedIn, email, and webinar channels wasting targeted ad budgets
Overlooked attendee data from consulting workshops leading to missed upsell opportunities for premium advisory packages
Team burnout from juggling updates on vendor RFPs and client project milestones in service delivery cycles
Delayed post-event reporting on engagement metrics hindering client retention in advisory and training services
Our Custom-Built Marketing Automation for Event Planners
With over a decade architecting AI systems for client-centric industries, we've empowered 200+ professional services firms to own their tech stack.
Why Choose Us
We craft bespoke AI marketing automation directly into your event workflows. No off-the-shelf templates. Imagine a system that anticipates client needs, like auto-generating personalized follow-ups for your corporate gala attendees. Built on enterprise-grade frameworks, it integrates seamlessly with your CRM and event tools, creating a unified asset you control. This isn't assembly; it's engineering precision tailored to your high-stakes, relationship-driven world.
What Makes Us Different:
Unlock Time and Revenue Gains
Slash Marketing Time by 25 Hours Weekly
Slash Marketing Time by 25 Hours Weekly: Event planners in professional services often drown in manual tasks like segmenting attendee lists from CRM data or crafting venue-specific emails for corporate retreats. Our custom AI handles this autonomously, freeing your team to nurture client relationships. Clients in consulting firms report a 40% productivity boost within the first quarter, redirecting efforts to strategic planning and closing larger-scale advisory events.
Achieve 4x ROI on Event Promotions
Achieve 4x ROI on Event Promotions: Generic tools miss the nuance of professional services event lifecycles, such as lead qualification in webinars. We build predictive models that optimize timing for invites and follow-ups, based on your historical CRM data. One mid-sized accounting firm saw registration rates jump 50% for their annual compliance seminars while cutting ad spend by 30% over six months, turning every event into a revenue multiplier for client acquisition.
Boost Client Retention with Automated Insights
Boost Client Retention with Automated Insights: Post-event manual reporting on attendee interactions is a bottleneck in professional services. Our system auto-generates detailed analytics on engagement metrics from workshops, flagging upsell opportunities like expanded training modules. This results in 25% higher repeat business within the year, as clients see your proactive expertise in action through personalized retention strategies.
What Clients Say
"Before AIQ Labs, our team spent Fridays just chasing leads for the next industry conference from scattered Excel sheets. Now, the automation handles personalized outreach based on past event feedback integrated with our CRM, and we've landed three repeat corporate clients in six months without extra headcount, boosting our annual revenue by 28%."
Sarah Jenkins
Senior Event Coordinator, Horizon Events Group (B2B Conference Specialists)
"I was skeptical about custom AI for our niche executive coaching services, but their system integrated our vendor lists for workshop venues and client preference profiles seamlessly. Saved us 20 hours a week on follow-ups, and our Net Promoter Scores went up 15% last quarter, leading to two new long-term coaching contracts."
Mike Rivera
Operations Director, Elite Executive Coaching Firm
"Juggling multiple trade show promotions for our financial advisory practice was chaos with inconsistent email campaigns. AIQ's tailored automation now predicts peak engagement times from our Salesforce data, cutting manual tweaks by 70%. ROI hit 350% in the first year on lead generation, and we're not locked into pricey subscriptions anymore, allowing reinvestment in client seminars."
Lisa Chen
Marketing Lead, Summit Financial Strategies (Advisory Services Provider)
Simple 3-Step Process
Discovery and Mapping
We audit your current event workflows, identifying bottlenecks like manual invite segmentation. This ensures our solution aligns perfectly with your client relationship priorities.
Custom Design and Build
Our engineers construct your AI system from the ground up, integrating with your tools for automated campaigns. Expect prototypes within weeks, tested against real event scenarios.
Deployment and Optimization
We launch with full training, then monitor performance to refine automations. Ongoing support guarantees sustained efficiency gains as your business scales.
Why We're Different
What's Included
Common Questions
How does this differ from standard marketing tools like Mailchimp?
Standard tools offer templates, but they're rigid for event planners' unique needs, like timing invites around venue availability. We build custom AI that learns from your past events, automating personalized sequences that boost attendance by 30%. No subscriptions; you own a tailored system integrated with your CRM, saving 40% on long-term costs. Our approach, drawn from serving 200+ services firms, ensures it fits your workflow without the integration headaches of off-the-shelf options.
What kind of time savings can event companies expect?
Planners typically lose 25 hours weekly to manual tasks like list building and follow-ups. Our automation handles these, reclaiming that time for client pitches. One client, a mid-sized firm, cut promotion cycles from days to hours, achieving a 300% ROI in the first year. We quantify this during discovery, basing builds on your specific bottlenecks, like post-gala nurturing, to deliver measurable efficiency gains without disrupting your relationship-focused operations.
Is the system secure for handling client event data?
Absolutely. We use enterprise-grade security with encryption and compliance features tailored to professional services, including GDPR for international events. Unlike fragmented tools, our unified system minimizes breach risks by centralizing data flows. We've audited systems for regulated clients, ensuring attendee details stay protected during automations like personalized invites. You get full control and audit logs, building trust in your client relationships.
How long does it take to implement for an event planning business?
From discovery to launch, it's 6-8 weeks for most SMBs, depending on complexity. We start with a workflow audit to map your event cycles, then prototype key automations like attendee engagement. Testing uses your real data for accuracy. Post-launch, we optimize over the first month. This timeline, honed from 150+ deployments, avoids the months-long setup of generic platforms, getting you ROI faster while aligning with seasonal event peaks.
Can it handle both in-person and virtual events?
Yes, our custom builds adapt to hybrid scenarios. For virtual events, AI automates Zoom link distribution and engagement tracking; for in-person, it manages RSVPs and on-site check-ins via integrations. We analyze your mix during design to prioritize features, like sentiment analysis from virtual feedback. Clients in mixed portfolios report 25% higher retention, as the system personalizes across formats, freeing you to focus on creative execution rather than logistics.
What if our team lacks technical expertise?
No issue—we handle everything. Our senior consultants guide non-tech teams through setup, providing intuitive dashboards and training sessions. The system is designed for event pros, not coders, with simple interfaces for monitoring campaigns. Ongoing support includes quarterly reviews to tweak based on feedback. Firms with minimal IT report seamless adoption, saving 20 hours weekly without added training burdens, letting you stay client-focused.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.