Stop Losing Deals to Manual Follow-Ups Automate Your Sales Outreach with AI Precision
Reclaim 15+ hours per week from tedious prospecting, turning cold leads into booked repairs with 3x faster response rates and 25% higher close ratios—all custom-built for your shop's workflow.
Join 200+ businesses with streamlined sales pipelines
The "Fragmented Follow-Up" Problem
Chasing Insurance Adjusters Manually for Collision Claims Drains Your Day, Adding Up to 10+ Hours Weekly in Unbillable Time
Missed Follow-Ups on Fleet Repair Quotes for Commercial Vehicles Cost Thousands in Lost Annual Contracts
Generic Emails to Collision Repair Referrers from Towing Services Fall Flat, Losing High-Value Body Work Opportunities
Overloaded Phones from Service Calls Lead to Dropped Dealer Partnership Leads for OEM Parts and Warranty Repairs
Inconsistent Outreach to Walk-In Customers for Paintless Dent Repair Wastes Ad Spend on Local Marketing Campaigns
Manual Tracking of I-CAR Certified Estimate Follow-Ups Causes Revenue Leaks from Unclosed Structural Damage Jobs
Our Custom AI Outreach Engine Transforms Your Sales Process
With over a decade building production-grade AI for efficiency-focused industries like automotive, we've helped shops like yours eliminate manual outreach chaos.
Why Choose Us
We engineer a tailored AI system that automates personalized outreach for your auto body shop. Drawing from your CRM data on past repairs, customer histories, and local fleet needs, our solution generates targeted emails, SMS reminders, and even voice scripts for high-value prospects like insurance claims or corporate fleets. No more sifting through spreadsheets or forgetting to follow up on that dent repair quote. It's built to integrate directly with tools like Shop-Ware or Mitchell, ensuring every touchpoint drives bookings without the hassle. Think of it as your shop's silent salesperson—always on, always relevant, and laser-focused on closing deals.
What Makes Us Different:
Unlock Quantifiable Gains for Your Shop
Save 15+ Hours Weekly on Prospecting
Save 15+ Hours Weekly on Prospecting for Body Shop Quotes: Manual follow-ups on insurance estimates and fleet referrals eat up your team's time—like idling in traffic during rush hour. Our AI automates it, freeing certified technicians and estimators to focus on high-margin collision repairs, delivering a 4x ROI in the first quarter through 20% more billable hours on frame straightening and panel replacements.
Boost Close Rates by 25% with Personalized Outreach
Boost Close Rates by 25% with Personalized Outreach to Adjusters: Generic blasts to insurance adjusters or fleet managers for vehicle inspections get ignored, much like a misaligned wheel. We customize messages based on specific damage types like bumper impacts or engine diagnostics from past interactions, turning lukewarm leads into scheduled PDR jobs and lifting your shop's revenue by $15K quarterly without extra headcount.
Reduce No-Shows and Speed Up Payments
Reduce No-Shows by 40% and Speed Up Payments on Repair Invoices: Forgotten reminders for estimate appointments lead to empty service bays and cash flow dips from delayed parts orders. Automated nudges tailored to customer vehicle types ensure they show up for alignments or brake services and follow through on repairs, accelerating collections by 15 days for steadier operations and better inventory turnover.
What Clients Say
"Before AIQ Labs, our team spent afternoons manually chasing insurance adjusters for collision claim approvals that often stalled. Now, the system auto-sends tailored follow-ups based on specific damage codes like frame pulls or airbag deployments, and we've booked 12 extra fleet maintenance contracts in just two months—it's like having an extra salesperson who never clocks out, boosting our quarterly revenue by 18%."
Mike Rivera
Shop Manager, Precision Auto Body & Frame, Denver, CO
"We were losing referrals from local dealerships because follow-ups on warranty repair quotes were hit or miss amid busy shop days. After implementing their custom outreach AI, which personalizes emails for OEM-certified work, response rates jumped from 15% to over 50%, and our monthly repair volume increased by $8K from additional hybrid vehicle jobs without hiring anyone new. True game-changer for a high-volume collision center like ours."
Sarah Chen
Owner, Apex Collision Center, Seattle, WA
"The manual tracking of walk-in estimates for minor fender benders was killing our efficiency—spreadsheets scattered across the front office. Their AI integrates seamlessly with our Shop-Ware management system and handles personalized reminders for follow-up inspections, saving us about 10 hours a week on admin. Last quarter, we closed 30% more jobs from those leads, including 15 extra wheel alignments, streamlining our entire workflow."
Tom Hargrove
General Manager, Elite Auto Repairs & Detailing, Austin, TX
Simple 3-Step Process
Discovery and Mapping
We audit your current sales process, from estimate follow-ups to fleet outreach, identifying bottlenecks like delayed insurance pings. This ensures our AI aligns perfectly with your shop's daily rhythm.
Custom AI Build and Integration
Our engineers craft your bespoke system, pulling data from your CRM and shop tools to automate personalized messages. We test rigorously to guarantee seamless operation, like fine-tuning an engine for peak performance.
Deployment and Optimization
We launch with training for your team, then monitor performance, tweaking based on real metrics like open rates and bookings. Ongoing support keeps your outreach engine running at full throttle.
Why We're Different
What's Included
Common Questions
How does this automation handle personalized outreach for different types of auto body repairs?
Our AI analyzes your shop's data on past jobs—like fender benders versus full restorations—to craft messages that reference specifics, such as 'Based on your recent hail damage claim, here's our specialized PDR estimate.' This relevance boosts responses by 35%, per industry benchmarks from shops we've partnered with. We train the model on your unique workflow, ensuring it speaks the language of insurers and fleet managers without generic fluff. Setup involves mapping your repair categories, and we refine it over the first month based on performance data.
Will this integrate with my existing shop management software?
Absolutely. We specialize in deep integrations with platforms like Shop-Ware, CCC One, or Alldata, pulling in real-time data on estimates and customer histories to fuel automated outreach. No more manual exports—leads from referrals sync directly, triggering follow-up sequences. For a typical auto body shop, this cuts data entry by 80%, saving hours weekly. Our engineers handle the custom API work, testing for reliability during busy periods like winter weather claims, so your pipeline flows without interruptions.
What kind of time savings can an auto body shop expect from this service?
Shops typically reclaim 15-20 hours per week from manual tasks like calling adjusters or emailing quotes. Imagine your front office no longer bogged down by follow-ups on 50+ leads monthly—instead, AI handles personalization and sending, while you focus on closing. One client saw a 4-month payback through 25% more booked repairs, equating to $15K extra revenue. We measure this via pre- and post-deployment audits, optimizing for your shop's volume to maximize efficiency without sacrificing the personal touch customers expect.
Is the system secure for handling customer and insurance data?
Security is non-negotiable in automotive, where you're dealing with sensitive claim details. We build with enterprise-grade encryption, compliant with GDPR and CCPA standards, ensuring data like VINs and repair estimates stays protected. Unlike cloud-dependent tools, our owned systems give you full control, with audit logs for every outreach action. We've audited integrations for shops handling fleet contracts, preventing breaches that could cost thousands in fines. Regular updates keep it fortified against evolving threats, so you can trust it with your reputation.
How customizable is the outreach for seasonal demands in auto body work?
Fully customizable to your cycles—like ramping up hail damage outreach in spring or fleet winter prep reminders. The AI learns from your historical data, adjusting sequences dynamically; for instance, prioritizing urgent collision leads during storm season. We co-design the rules with you, incorporating factors like local weather patterns or dealer partnerships. A partner shop in the Midwest saw 40% more seasonal bookings after tuning for post-snowmelt surges. It's not rigid—ongoing tweaks ensure it adapts as your business evolves.
What support do you provide after deployment?
We offer hands-on onboarding, including team training on reviewing AI outputs, then 90 days of dedicated optimization to hit peak performance. Monthly check-ins track metrics like conversion rates on repair quotes, with adjustments as needed. For auto body specifics, we monitor for issues like high-volume claim periods. Beyond that, priority support via a dedicated portal ensures uptime, unlike subscription models with ticket queues. Our goal: a self-sustaining system that grows with you, backed by engineers who understand shop-floor realities.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.