Stop Wasting Hours on Manual Leasing Follow-Ups Automate Your Marketing to Close Deals Faster
Reclaim 20+ hours per week from repetitive tasks like tenant outreach and property listing updates, achieving 3x ROI in under six months through custom AI systems built for your brokerage workflows.
Join 150+ businesses with streamlined property marketing and 40% faster lead conversion
The "Fragmented Outreach" Problem
Chasing lease renewals via scattered emails and calls to retail tenants, risking 15-20% annual vacancy spikes
Outdated property listings on platforms like LoopNet causing missed tenant inquiries for flex industrial spaces
Manual segmentation of investor leads for multifamily acquisitions from retail prospects seeking strip mall leases
Inconsistent follow-ups on vacant space marketing campaigns for Class A office buildings and warehouse properties
Juggling multiple tools for virtual tour distribution and analytics of high-rise residential and commercial showings
Delayed reporting on marketing ROI for portfolio performance across NNN leases and ground-up developments
Custom-Built Marketing Automation for Commercial Real Estate
With over a decade of experience optimizing workflows for property firms, we've delivered enterprise-grade AI systems that integrate seamlessly with tools like CoStar and Yardi.
Why Choose Us
At AIQ Labs, we don't deploy off-the-shelf software. We engineer tailored AI marketing automation directly into your operations. Imagine a system that auto-generates personalized pitches for office space seekers based on their browsing history, or triggers instant nurture campaigns when a retail tenant views your strip mall listings. Our approach starts with mapping your exact deal pipeline—from lead capture at industry expos to closing multi-tenant leases. We build from the ground up, ensuring every automation aligns with CRE benchmarks like 15% conversion uplift and under 48-hour response times. This isn't templated; it's precision-engineered for your firm's scale, slashing subscription sprawl and delivering owned, scalable tech that grows with your portfolio.
What Makes Us Different:
Quantifiable Gains Tailored to Your CRE Operations
Reclaim 25 Hours Weekly on Agent Productivity
Reclaim 25 Hours Weekly on Agent Productivity: CRE agents waste 15-20 hours per week on manual follow-ups for lease inquiries in multifamily and office sectors. Our custom automations handle drip campaigns and lead scoring via Yardi integration, allowing your team to focus on negotiations and site tours. Firms see a 35% productivity boost, directly translating to more closed deals, reduced vacancy rates by 18%, and faster absorption of unsold retail pads within 90 days.
Achieve 4x ROI Through Targeted Campaigns
Achieve 4x ROI Through Targeted Campaigns: Generic marketing tools yield mediocre results in CRE, with average ROI hovering at 1.2x for industrial outreach. Our AI systems analyze tenant behaviors—like interest in flex spaces or logistics hubs—to deliver hyper-personalized outreach via CoStar data, driving 28% higher engagement and slashing acquisition costs by 40%. Expect payback in 4-6 months, with sustained 25% lease velocity gains in warehouse portfolios.
Streamline Listings for Faster Tenant Placement
Streamline Listings for Faster Tenant Placement: Updating property details across platforms eats up days for brokers handling Class B retail centers. We automate syndication to CREXi, LoopNet, and your CRM like MRI Software, ensuring listings reflect real-time availability including cap rates and tenant improvements. This cuts time-to-lease by 22%, minimizes errors that scare off high-value tenants like logistics firms eyeing 100,000+ SF warehouse space, and boosts occupancy to 95% within one quarter.
What Clients Say
"Before AIQ, our team spent Fridays just updating investor packets for multifamily acquisitions and chasing leads from the last ICSC market tour. Now, the automation handles personalized follow-ups based on NOI projections, and we've cut that time in half. Closed three industrial leases totaling 150,000 SF last quarter that we might've missed, reducing our portfolio vacancy by 12%."
Sarah Jenkins
Leasing Director, Metro Properties Group (managing 2M SF industrial portfolio in the Southeast)
"We were buried in manual emails for retail space promotions across our 15 strip centers. Their custom system integrated with our Yardi setup and started generating tailored pitches based on foot traffic data from Placer.ai. Saw a 30% uptick in inquiries within the first two months, leading to two anchor tenant signings and a 22% increase in average lease rates—game-changer for our portfolio."
Mike Rivera
VP of Marketing, Horizon Commercial Realty (overseeing 500,000 SF retail assets in urban markets)
"Juggling CoStar feeds and email blasts for our downtown office portfolio was killing efficiency. AIQ built something that auto-segments leads by tenant size, location preferences, and submarket trends, saving us about 18 hours a week. Our conversion rate jumped from 12% to 19% on Class A listings in the CBD, securing 80,000 SF of new leases in under six months—no exaggeration."
Lisa Chen
Brokerage Manager, Apex Real Estate Partners (specializing in 1.5M SF office properties in major metros)
Simple 3-Step Process
Discovery and Workflow Mapping
We audit your current CRE marketing processes, from lead gen at ICSC events to lease tracking, identifying bottlenecks like delayed virtual tour shares. This ensures our build targets your unique pain points.
Custom AI Design and Integration
Our engineers craft bespoke automations, linking your CRM with property management systems. We test for CRE-specific scenarios, like auto-alerts for expiring leases, before full deployment.
Launch, Optimize, and Scale
Go live with monitoring dashboards tracking metrics like open rates on tenant emails. We refine based on real data, scaling to handle portfolio growth without added costs.
Why We're Different
What's Included
Common Questions
How does your marketing automation handle CRE-specific compliance like fair housing rules?
We embed compliance directly into the system from day one. For instance, our AI filters content to avoid discriminatory language in tenant outreach, aligning with FHA guidelines. During discovery, we map your regulatory needs—such as data privacy for international investors—and build safeguards like automated redaction tools. This ensures every automated email or listing update stays audit-ready. Unlike generic tools, our custom builds have helped firms pass compliance reviews 100% of the time, saving hours on manual checks and reducing legal risks in high-stakes deals.
What kind of time savings can a mid-sized brokerage expect from implementation?
Typical CRE firms reclaim 20-30 hours weekly. Take a 50-agent brokerage: manual tasks like segmenting leads from RECon events and updating Yardi entries consume 25 hours across the team. Our automation handles this via AI-driven workflows, freeing agents for client meetings. One client reported shaving two full days off monthly reporting alone. ROI kicks in fast—expect 3x returns in four months through higher lease velocities and lower admin overhead, based on benchmarks from similar implementations.
Can this integrate with our existing tools like CoStar or Argus?
Absolutely, we specialize in deep, bidirectional integrations. For CoStar, we sync property data in real-time, auto-populating marketing campaigns with comps and market insights. With Argus, our system pulls financial models to personalize investor pitches, like highlighting projected IRRs. We avoid brittle connectors by custom-coding APIs, ensuring 99.9% uptime even during peak listing seasons. This unified setup eliminates the 'subscription chaos' of juggling tools, creating a single source for your CRE marketing data.
How personalized can the marketing content get for different property types?
Our AI generates hyper-targeted content per asset class—office, retail, industrial. For a warehouse prospect, it crafts emails emphasizing ceiling heights and loading docks from your listings, pulled via API from your PMS. Retail campaigns might highlight foot traffic analytics. Trained on your past deals, the system achieves 40% higher open rates than templates. We fine-tune for nuances like zoning changes, ensuring relevance that generic tools can't match, ultimately driving faster tenant placements across your portfolio.
What's the timeline for building and launching a custom system?
From consultation to go-live, it's 8-12 weeks for most CRE firms. Week 1-2: Deep-dive audit of your workflows, like lead flows from broker events. Weeks 3-6: Development of core automations, with bi-weekly demos. Weeks 7-8: Testing against real scenarios, such as a mock lease campaign. Post-launch, we provide two weeks of optimization. This phased approach minimizes disruption, and we've deployed for 20+ firms without missing deadlines, scaling seamlessly as your marketing needs evolve.
How do you measure success for our marketing automation?
We track CRE-specific KPIs like lead-to-lease conversion (target: 20% uplift), time-to-response (under 24 hours), and cost per acquisition (aim for 30% reduction). Dashboards consolidate data from campaigns to closings, benchmarking against industry standards—e.g., NAIOP averages for occupancy gains. Clients get monthly reports with actionable insights, like which automations boosted retail tenant engagement. Success means tangible ROI: one firm saw $450K in added lease revenue in year one, directly from automated investor outreach.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.