Stop Manual Quote Delays That Stall Closings
Title companies lose an average of 15 hours per week on manual quote calculations and client follow-ups. Our custom automation cuts that to under 2 hours, delivering 300% ROI in the first quarter through precise, instant title insurance quotes tailored to your escrow workflows.
Join 250+ real estate firms with streamlined title processes
The "Escrow Bottleneck" Problem
Endless manual data entry for title searches across fragmented county recorder offices and outdated plat maps
Inconsistent quote calculations due to varying lender overlays, TRID compliance rules, and dynamic title fee schedules
Delayed client communications causing stalled escrow timelines and lost deals
Error-prone adjustments for policy endorsements, extended coverage, and mechanic's lien waivers during high-volume residential closings
Compliance risks from outdated manual checklists for ALTA best practices, including wire fraud prevention and cyber risk disclosures
Overwhelmed teams juggling quote revisions amid fluctuating real estate market demands, such as rising interest rates and inventory shortages
Revolutionize Your Quote Generation with Custom AI Automation
With over a decade of experience building enterprise-grade systems for real estate firms, we've streamlined title operations for 50+ companies, saving them millions in lost productivity.
Why Choose Us
We craft a bespoke AI-powered quote generation system integrated directly into your existing CRM and title production software. No more piecing together spreadsheets or chasing down agent inputs. Our solution automates the entire pipeline—from pulling preliminary title reports to calculating premiums based on your custom rate tables and lender overlays. It's like having an expert underwriter on call 24/7, ensuring accuracy and speed without the subscription sprawl. Built from the ground up for your workflow, this isn't off-the-shelf software; it's a production-ready asset you own.
What Makes Us Different:
Unlock Massive Time and Cost Savings
Slash Quote Turnaround by 80%
Slash Quote Turnaround by 80%: Manual quote prep for title commitments eats 10-15 hours weekly per processor, especially when pulling chain of title data. Our automation integrates with county APIs, applies your customized fee structures including recording fees, and generates ALTA-compliant quotes in under 60 seconds—freeing your team for high-value residential closings and boosting monthly deal volume by 25% in competitive markets.
Achieve 4x ROI Through Error Reduction
Achieve 4x ROI Through Error Reduction: Title defects and unrecorded easements cost the industry $2.5 billion annually in rework, disputes, and indemnity claims. Our system cross-checks against ALTA standards, historical vesting deeds, and lender requirements, cutting discrepancies by 90% and reducing escrow fallout from 5% to under 1%—delivering payback in just 3 months via fewer cure periods, reduced refunds, and faster 30-day settlements.
Scale Without Adding Headcount
Scale Without Adding Headcount: As closings surge in hot markets with 20+ refinance quotes per day, manual processes bottleneck on preliminary title reports. Automate scaling to 100+ effortlessly with 99% accuracy in exception handling for liens and judgments, while your team focuses on complex commercial endorsements—resulting in 40% higher productivity, sustained revenue growth, and handling peak seasons like spring buying rushes without overtime.
What Clients Say
"Before AIQ Labs, our title team was buried in quote revisions for every lender's custom overlay on refinance deals, delaying closings by 3-5 days and frustrating realtors. Now, quotes auto-generate with built-in ALTA endorsements and fee overlays, cutting processing time from 4 hours to 20 minutes per file. We closed 15 more escrows last quarter alone, adding $450K in premium revenue."
Sarah Jenkins
Senior Title Escrow Officer, Pacific Coast Title Services
"We were losing deals because manual fee calcs for closing disclosures didn't match real-time market rates or our filed title rates with state regulators. Their custom system integrates our rate filings and HUD-1 equivalents directly, ensuring spot-on quotes every time. Saved us about $50K in potential error claims and indemnity payouts over six months—absolute game-changer for our mid-sized firm handling 50 closings monthly."
Mike Rodriguez
Operations and Compliance Manager, Apex Regional Title Group
"High-volume seasons overwhelmed us with follow-up emails on preliminary title report statuses for investor flips. The automation handles it all, notifying agents instantly on updates like cleared exceptions. Our error rate on policy issuances dropped from 12% to under 2%, and we're actually ahead on closings now—no extra staff needed, even during the Q4 rush with 80+ files weekly."
Lisa Chen
Director of Escrow Operations, Heritage Valley Title Company
Simple 3-Step Process
Discovery and Workflow Mapping
We audit your current quote process, from title search intake to final policy issuance, identifying bottlenecks like manual lender verifications. This ensures our build aligns perfectly with your daily escrow realities.
Custom AI System Design and Build
Our engineers construct your tailored automation using advanced frameworks, integrating APIs for seamless data pulls from county records and your CRM. Testing mirrors real closing scenarios for rock-solid reliability.
Deployment, Training, and Optimization
We roll out the system with hands-on training for your processors, then monitor performance for the first 30 days, tweaking for peak efficiency—like fine-tuning endorsements for unique property types.
Why We're Different
What's Included
Common Questions
How does this automation handle varying state regulations for title insurance?
Our system is built with modular compliance engines that ingest your state's specific statutes and ALTA guidelines right from the start. For instance, we configure it to auto-apply California's unique escrow rules or Texas's attorney-closing requirements. During discovery, we map your multi-state operations, then train the AI on jurisdiction-specific fee tables and disclosure mandates. This ensures quotes are always regulation-ready, reducing audit risks by 85%. We've deployed this for firms operating across five states, preventing costly rework—unlike generic tools that overlook regional quirks like curative actions in Florida.
What integrations are supported with our existing title software?
We specialize in deep, bidirectional integrations with platforms like RamQuest, SoftPro, and ResWare, pulling title plant data and pushing finalized quotes directly into your production pipeline. No more CSV exports or manual syncs. For example, we connect to your CRM like Salesforce for seamless client handoffs and DocuSign for e-signatures on commitments. Our approach uses secure APIs to maintain data integrity, even during high-traffic closings. Clients report 40% faster workflows post-integration, as the system acts like a unified hub, eliminating the 20-hour weekly data juggling typical in fragmented setups.
How secure is the system for handling sensitive title and client data?
Security is non-negotiable in title work, so we architect with enterprise-grade encryption (AES-256) for all data in transit and at rest, plus SOC 2 compliance from the ground up. Access controls mirror your team's hierarchy, with role-based permissions for underwriters versus processors. We include automated backups and audit logs tracking every quote access, ready for CFPB or state bar reviews. In one deployment for a mid-sized title firm, this setup passed a rigorous penetration test with zero vulnerabilities, safeguarding PII like borrower SSNs—far beyond the superficial protections of off-the-shelf apps.
Can this scale for a title company handling 500+ closings per month?
Absolutely—our systems are designed for scalability using cloud-native architecture that handles spikes, like end-of-quarter rushes, without performance dips. We load-test against your projected volumes, ensuring sub-2-second quote responses even at 1,000+ daily. For a client closing 600 escrows monthly, we optimized parallel processing for simultaneous lender quotes, boosting throughput by 60% without added servers. This ownership model means you scale cost-effectively, avoiding per-user fees that balloon with growth, and we include monitoring to proactively tune for seasonal real estate surges.
What’s the typical timeline and cost for implementation?
Timelines vary by complexity, but most custom builds launch in 6-8 weeks: 2 weeks for discovery and mapping your quote workflows, 3-4 for development and testing with sample closings, and 1-2 for deployment with training. Costs start at $25K for core automation, scaling based on integrations like multi-state compliance—delivering ROI through 15+ hours weekly savings that pay back in 2-4 months. Unlike subscription models averaging $5K/year per user, this is a one-time build you own. We've helped SMB title firms recoup investments via 30% faster closings, with detailed projections provided in your free consultation.
Will my team need technical training to use the system?
Minimal— we design intuitive UIs that feel like your current processes, with drag-and-drop quote builders and natural language queries for adjustments. On-site training lasts 4-6 hours, focusing on real scenarios like handling a lien release. Post-launch, we provide video guides and a built-in help bot trained on your ops. A recent client, a 20-person title team, reported 90% adoption within a week, with processors handling complex endorsements independently. This empowers your staff without tech overload, turning automation into a productivity multiplier rather than a learning curve.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.