Stop Juggling Disjointed Data Across Your Portfolio Gain Crystal-Clear Visibility into Every Asset
In commercial real estate, where occupancy rates average 92% and lease negotiations can span months, fragmented data leads to missed opportunities. Our custom dashboards unify your CRM, property management systems, and financials into one enterprise-grade view, slashing decision times by up to 60%.
Join 150+ businesses with streamlined portfolio oversight
The "Data Silo" Problem
Scattered lease data across Yardi, AppFolio, and Excel platforms delays triple-net lease renewal negotiations by 30-45 days
Manual tracking of occupancy rates in multi-family units leads to unexpected vacancies, costing $5,000-$10,000 per unit in lost rent annually
Fragmented financials from on-site property managers obscure true Net Operating Income (NOI) performance across Class A office portfolios
Delayed insights into market comparables from CoStar hinder competitive bidding on multifamily acquisitions in high-growth MSAs
Siloed tenant maintenance requests via separate portals create HVAC compliance risks during annual CRE audits
Inconsistent cap rate tracking across mixed-use portfolios misses opportunities to optimize for 6-8% yield improvements
Custom-Built Dashboards That Fit Your Portfolio Like a Tailored Lease
With over a decade of experience architecting solutions for commercial real estate leaders, AIQ Labs delivers proven, industry-leading systems trusted by firms managing $2B+ in assets.
Why Choose Us
Imagine your commercial portfolio as a high-stakes property empire, where every decision hinges on precise data. Yet, like navigating a labyrinth of outdated blueprints, you're bogged down by disconnected tools. We build unified dashboards from the ground up, integrating your Yardi, Appfolio, or custom systems into a single pane of glass. Real-time KPIs on occupancy, cash flow, and tenant health emerge effortlessly. No more flying blind. Our enterprise-grade platforms provide actionable insights, turning data silos into strategic advantages. Tailored to your workflow—whether tracking Class A office spaces or industrial warehouses—this isn't a cookie-cutter template. It's your custom command center, engineered for efficiency in the fast-paced CRE market.
What Makes Us Different:
Unlock Efficiency and Precision in Your Operations
Real-Time Portfolio Visibility
Real-Time Portfolio Visibility: Monitor occupancy rates, CAM (Common Area Maintenance) escalations, and rental revenue streams at a glance for your commercial portfolio. Firms using our dashboards report 40% faster response to market shifts, preventing $50K+ revenue leaks from overlooked vacancies in 100+ unit multi-tenant buildings over a 12-month period.
Actionable Investment Insights
Actionable Investment Insights: Track cap rates, IRR, and cash-on-cash returns across multifamily and retail assets with predictive analytics for emerging submarkets. This empowers data-driven acquisitions, with clients achieving 15-20% better ROI on deals by spotting undervalued properties early through automated comps analysis within 24 hours.
Streamlined Tenant Management
Streamlined Tenant Management: Centralize maintenance logs for plumbing and electrical issues, rent payment histories via ACH, and lease compliance docs in one platform. Reduce administrative overhead by 50% in tracking 500+ tenant interactions monthly, freeing your team to focus on high-value lease negotiations rather than chasing scattered reports from disparate PM systems.
What Clients Say
"Before AIQ Labs, our team wasted 4-6 hours weekly pulling lease expiration data from Yardi and MRI just to prep for quarterly investor meetings on our 50-property office portfolio. Now, the dashboard aggregates everything—real-time occupancy, CPI escalations, and CoStar market comps. We've slashed prep time by 50% and closed two industrial deals 20% under market in Q3 alone."
Sarah Jenkins
Portfolio Manager, Apex Properties Group
"Integrating our Yardi Voyager data with custom NOI tracking dashboards was a game-changer during our 2023 portfolio audit for 15 multifamily assets. No more error-prone manual spreadsheets with mismatched expense categorizations. The real-time alerts flagged a rent abatement discrepancy in a Section 8 unit early, saving us $45K in potential disputes and avoiding HUD compliance fines."
Michael Torres
Director of Operations, Urban Realty Partners (managing 200+ residential units in Southeast markets)
"As we expanded into 12 strip mall retail spaces last year, our legacy tools couldn't handle the data volume from 300+ tenants. AIQ's dashboard provided unprecedented visibility into foot traffic correlations with same-store sales and lease performance metrics—something we never had before. It's helped us maintain 95% occupancy and renew key anchors 15% above prior rates across all centers."
Lisa Chen
VP of Asset Management, Horizon Commercial Estates (overseeing 1.2M sq ft of retail centers)
Simple 3-Step Process
Discovery and Mapping
We audit your current CRE systems, from CRM to financials, to map your exact workflow and pain points—like siloed lease data or delayed cap rate analysis.
Custom Design and Build
Our engineers craft a tailored dashboard prototype, integrating APIs for real-time data flow and incorporating your KPIs for portfolio health and tenant metrics.
Deployment and Optimization
We launch the unified system, train your team, and iterate based on feedback to ensure seamless adoption and ongoing efficiency gains.
Why We're Different
What's Included
Common Questions
How do your dashboards integrate with existing CRE software like Yardi?
We start by conducting a thorough API audit of your Yardi or similar systems to ensure secure, two-way data flow. Our custom code handles complex mappings, such as syncing lease details, payment histories, and occupancy metrics without disrupting your operations. Unlike superficial integrations that break during updates, our enterprise-grade connections maintain 99.9% uptime. For a mid-sized firm with 50 properties, this meant pulling in real-time rent rolls in under 5 seconds, eliminating manual exports that previously took hours. We also build in error-handling to flag discrepancies, ensuring your data remains accurate for critical decisions like portfolio valuations.
What makes your dashboards custom-built for commercial real estate?
Every dashboard is tailored to your specific portfolio needs, from office towers to industrial parks. We incorporate CRE-specific KPIs like effective gross income, expense ratios, and lease abstraction, which generic tools overlook. For instance, if your firm focuses on retail, we'll prioritize foot traffic analytics tied to tenant sales data. Our process involves workshops with your team to map workflows, resulting in intuitive interfaces that reflect real scenarios—like drilling down into multi-tenant escalations. Clients see immediate value: one firm reduced their quarterly reporting cycle from 10 days to 2, thanks to these bespoke features that align perfectly with industry benchmarks.
How secure are these dashboards for sensitive tenant and financial data?
Security is non-negotiable in CRE, where data breaches can lead to regulatory fines. We employ end-to-end encryption, SOC 2 compliance, and role-based permissions to protect tenant PII and financials. Our systems undergo regular penetration testing, far beyond what no-code platforms offer. For a client managing REIT-compliant portfolios, we integrated audit trails that track every data access, ensuring transparency during due diligence. This setup not only safeguards your assets but also streamlines compliance reporting, reducing audit preparation time by 40%. You own the system, so data never leaves your controlled environment.
Can the dashboard scale as my firm acquires more properties?
Absolutely—our architecture is designed for growth, handling portfolios from 20 to 500+ assets without performance lags. We use scalable cloud frameworks that auto-adjust to data volume, like adding new warehouse complexes. A client who doubled their holdings last year experienced zero downtime during expansion; the dashboard simply incorporated the new feeds for seamless visibility. Unlike rigid templates, our custom builds include modular components, so you can add features like AI-driven market comps as needs evolve. This future-proofs your investment, supporting efficiency as your AUM grows from $100M to $1B+.
What's the typical timeline for implementing a custom dashboard?
From initial consultation to launch, most projects take 8-12 weeks, depending on integration complexity. Week 1-2: Discovery and requirements gathering. Weeks 3-6: Design and development, with prototypes for feedback. Weeks 7-8: Testing, training, and deployment. For a firm with scattered Excel-based tracking, we delivered a fully integrated system in 10 weeks, including live data from five property managers. Post-launch, we provide 30 days of support to optimize, ensuring quick ROI. This phased approach minimizes disruption, letting you start seeing benefits—like faster lease renewals—within the first month.
Do you offer ongoing support after the dashboard is built?
Yes, we transition to a maintenance model where you own the system but can opt for our expert support at a flat rate. This includes quarterly updates for new CRE regulations or software patches, plus ad-hoc enhancements like adding ESG tracking for sustainable properties. One client, after initial build, used our support to integrate carbon footprint metrics in under two weeks, enhancing their investor reports. Unlike subscription models that lock you in, our approach keeps costs predictable—typically 10-15% of build fees annually—while empowering your IT team with full documentation and access.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.