Stop Losing High-Value Title Orders to Inefficient Lead Tracking
Title companies waste 25% of potential revenue on scattered leads and manual follow-ups. Our custom CRM captures every escrow inquiry instantly, boosting close rates by 40% without the hassle of generic software.
Join 150+ real estate firms with streamlined lead management
The "Title Lead Chaos" Problem
Leads from multiple portals like Zillow, Redfin, and MLS listings slip through cracks during peak closing seasons in Q4
Manual entry errors in title searches, such as misrecorded deed transfers, delay escrow timelines by up to 10 days and frustrate agents
No centralized view of lien history from county records or buyer profiles from credit reports leads to missed upsell opportunities for ancillary services like home warranties
Overloaded staff juggle emails and calls, causing 30% of title orders to go cold
Compliance tracking for title insurance quotes under RESPA and state-specific TRID rules is fragmented, risking regulatory fines up to $10,000 per violation
Predicting rush-hour volume for refinance titles during low interest rate periods overwhelms understaffed teams, leading to backlog in 1099 filings
Our Custom-Built CRM for Title Management
With over a decade architecting enterprise-grade systems for real estate pros, we've streamlined title operations for 50+ firms nationwide.
Why Choose Us
Generic CRMs treat title companies like any other business. They ignore the frenzy of closing deadlines and the precision needed for lien resolutions. We build yours from the ground up. Tailored to your workflow—whether handling high-volume residential escrows or complex commercial title transfers. No more forcing square pegs into round holes. This is enterprise-grade software, custom-coded for your exact needs, integrating seamlessly with MLS feeds, county records, and your existing escrow tools. Result? A unified system that anticipates bottlenecks, automates compliance checks, and turns leads into locked-in orders faster than ever.
What Makes Us Different:
Unlock Efficiency and Revenue in Your Title Operations
Accelerate Title Closings by 35%
Accelerate Title Closings by 35%: Imagine your team spotting high-priority refinance leads the moment they hit Zillow or Realtor.com, with automated pulls from county recorder offices. Our system automates initial title searches for easements and encumbrances, flagging potential issues early—slashing review times from 48 hours to under 4. Clients close deals faster in competitive markets, agents rave about your reliability on preliminary title reports, and your firm captures 20% more orders without adding headcount, even during spring buying rushes.
Boost Lead Conversion with Predictive Insights
Boost Lead Conversion with Predictive Insights: Title work isn't just paperwork—it's a race against market shifts like rising mortgage rates. Our custom AI analyzes buyer patterns from MLS data, interest rate fluctuations from Freddie Mac indices, and historical closing data to score leads accurately. Focus on deals likely to convert within 30 days, reducing no-shows by 45% and prioritizing hot residential escrows. No guesswork. Just data-driven decisions that fill your pipeline with qualified escrow opportunities, including cross-sells for title insurance endorsements.
Ensure Bulletproof Compliance and Security
Ensure Bulletproof Compliance and Security: Navigating ALTA best practices, RESPA guidelines, and state regulations like California's AB 60 is non-negotiable. We embed automated compliance audits into every lead workflow, flagging discrepancies in title chains, curative actions for clouds on title, or insurance requirements instantly. Protect your firm from fines while building trust—our secure, owned system keeps sensitive deed and lien info locked down with SOC 2 compliance, far beyond what off-the-shelf tools offer for escrow management.
What Clients Say
"Before AIQ Labs, our title team was drowning in Excel sheets for every new escrow lead from Redfin and local MLS feeds. Now, the custom CRM pulls in data from our county recorder's portal automatically and alerts us to red flags on mechanic's liens right away. We closed 18 more residential deals last quarter without hiring anyone new—it's like having an extra abstractor on the team during our busiest Q4 season."
Sarah Mitchell
Operations Manager, Coastal Title Services, San Diego, CA
"I was skeptical about ditching our old subscription CRM, but this built-for-us system changed everything. It integrates directly with our DocuSign escrow software and scores leads based on buyer FICO profiles we provide from merged credit pulls. Turnaround on title commitments dropped from three days to same-day for 70% of cases, even for complex refinance chains. Revenue up 22% in six months from increased lender referrals."
David Reyes
President, Metro Title Group, Austin, TX
"Handling commercial titles means juggling massive docs like ALTA surveys and tight 45-day deadlines for multifamily closings. AIQ's CRM organizes it all—lead intake from LoopNet, vendor coordination with surveyors, even automated follow-ups with institutional lenders. We avoided two potential RESPA compliance headaches last year on 1031 exchanges, and our error rate on preliminary title reports is now under 2%. Solid work for scaling our urban portfolio."
Lisa Chen
Senior Title Officer, Urban Properties Title, Chicago, IL
Simple 3-Step Process
Discovery and Mapping
We dive into your daily title flow—from lead intake via agent referrals to final policy delivery. Uncover bottlenecks like delayed lien searches or fragmented follow-ups, then blueprint a CRM that mirrors your process exactly.
Custom Design and Build
Our engineers code your system using advanced frameworks, integrating AI for lead prioritization and real-time title updates. Test iterations ensure it handles peak-season volumes without a hitch, all while maintaining full compliance.
Deployment and Optimization
Roll out with hands-on training for your team. Monitor performance for the first 30 days, tweaking automations to maximize efficiency. Hand over complete ownership—no subscriptions, just your powerful, scalable tool.
Why We're Different
What's Included
Common Questions
How does your custom CRM handle integration with our existing title and escrow software?
We start by auditing your current stack—think DocuSign for e-signatures, RamQuest for title production, or even local county systems. Our engineers build deep, two-way API connections that pull in data like property histories or buyer docs automatically. No more copy-pasting between apps. For instance, when a new lead comes in via MLS, it triggers a prelim title search and syncs directly to your escrow timeline. We've done this for firms using everything from Black Knight to in-house tools, ensuring zero data silos. The result? Your team saves 15-20 hours weekly on manual entries, focusing instead on high-value closings. Full setup takes 4-6 weeks, with testing to match your workflow precisely.
What makes this CRM specific to title companies versus general real estate tools?
Title work demands precision around liens, encumbrances, and compliance—challenges generic CRMs overlook. We embed features like automated chain-of-title verification and ALTA form generators, trained on your historical data for accuracy. Picture this: A refinance lead pings the system, AI flags a potential easement issue from public records, and routes it to your specialist with prepopulated notes. Unlike broad tools that lump title into 'sales pipelines,' ours anticipates escrow bottlenecks, integrates with underwriting APIs, and tracks policy issuance end-to-end. We've tailored these for mid-sized title firms handling 200+ orders monthly, reducing errors by 40% and speeding closings. It's built for your regulatory world, not diluted for agents or brokers.
How secure is the system for handling sensitive title and personal data?
Security is non-negotiable in title insurance. We use enterprise-grade encryption (AES-256) for all data at rest and in transit, compliant with GLBA and state privacy laws. Role-based access ensures only authorized staff see buyer SSNs or deed details—your closers can't access underwriting files, for example. We conduct regular penetration testing and build in audit logs for every action, like title searches or document uploads. Unlike cloud subscriptions with shared infrastructure, your owned system runs on secure, private servers you control. In one deployment, we helped a firm pass a surprise regulator audit by generating instant compliance reports. No breaches in our track record, and we provide SOC 2 documentation to prove it.
Can the CRM scale as our title company grows or handles more commercial deals?
Absolutely—scalability is core to our architecture. We use modular frameworks that handle everything from 50 residential titles a month to 500+ mixed with commercial transfers. As you expand, the system auto-scales cloud resources without downtime, processing higher volumes of API calls to county clerks or flood cert providers. For commercial shifts, we add custom modules like multi-party lien tracking or 1031 exchange workflows. One client grew from 10 to 45 employees; we optimized their instance in two weeks, boosting throughput by 60% without performance lags. It's future-proofed for market booms, like low-rate refinances, ensuring your investment endures.
What's the timeline and cost for building this custom CRM?
Timelines vary by complexity, but most title-focused CRMs launch in 8-12 weeks: 2 weeks discovery, 4-6 weeks build and integrate, 2 weeks testing and training. Costs start at $45,000 for a baseline system, scaling to $80,000+ for advanced AI and multi-tool integrations—far below ongoing subscriptions that add up to $100K yearly. We base pricing on your needs, like number of users or custom reports for title volume forecasting. No hidden fees; you own it outright after launch. ROI hits fast: Clients typically recoup via 25% faster closings and 15% lead uplift. We offer a free audit to estimate precisely for your operation.
Do you provide training and support after deployment?
Yes, we treat launch as the start, not the end. Initial training includes 10-15 hours of hands-on sessions—virtual or on-site—covering lead entry, dashboard navigation, and troubleshooting title-specific workflows. Your team gets a custom playbook with videos for quick reference. Post-launch, we offer 90 days of complimentary support for tweaks, like refining AI scoring for local market nuances. After that, optional maintenance at $2,000/month covers updates and priority help. Our builders stay involved, not outsourcing to juniors. One title firm called us mid-rush for an escrow integration fix; resolved in hours, saving a $50K deal. We're partners in your efficiency.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.