Stop Wasting Hours on Manual Prospecting Automate Your Sales Outreach with Precision
Reclaim 15-20 hours per week from repetitive lead research and email drafting, while boosting your deal closure rates by 30% in high-value commercial property pursuits.
Join 150+ businesses with streamlined outreach and doubled pipeline velocity
The "Outreach Overload" Problem
Chasing elusive investor leads without targeted data on cap rates, IRR projections, or recent portfolio acquisitions
Manually scouring MLS or CoStar databases for tenant prospects in high-vacancy submarkets
Crafting generic emails that fail to hook commercial buyers interested in NOI growth or lease abstractions
Tracking outreach follow-ups across scattered spreadsheets for multifamily or retail leasing pipelines
Missing prime leasing windows due to slow response times on triple-net lease opportunities
Dealing with compliance risks in automated property inquiries under RESPA or fair housing guidelines
Tailored AI Outreach Engine Built for Your Deal Flow
With over a decade in real estate tech integrations, we've empowered firms to close deals faster than industry benchmarks suggest.
Why Choose Us
We engineer a custom AI system that mirrors your commercial real estate workflow. No off-the-shelf limitations. This isn't just automation—it's your sales team amplified. Picture an AI scout that digs into market comps, tenant histories, and investor profiles, then crafts outreach like a seasoned broker. We integrate seamlessly with your CRM, property management software, and market data feeds, ensuring every email lands with precision. Built from the ground up, this enterprise-grade solution delivers proven ROI: firms see outreach efficiency soar by 40% within the first quarter.
What Makes Us Different:
Unlock Time and Revenue Gains That Scale with Your Portfolio
Slash Weekly Prospecting Time
Slash Weekly Prospecting Time: Brokers waste up to 18 hours chasing leads manually, often sifting through outdated comps data. Our system automates research on comparable sales via MLS integrations and tenant migrations from LoopNet, freeing your team for high-stakes negotiations on office or industrial sites. Expect a 60% reduction in prep time within the first quarter, directly translating to 20% more site tours and closings on deals over $1M.
Boost Conversion Rates by 35%
Boost Conversion Rates by 35%: Generic outreach flops in competitive markets like downtown retail corridors. AI generates hyper-relevant messages citing specific cap rates from recent comps or vacancy trends in Class A office spaces, turning cold leads into warm prospects scheduling viewings. Track your ROI with dashboards showing pipeline velocity from initial email to lease signing, with real-time metrics on response rates and deal progression.
Scale Outreach Without Adding Headcount
Scale Outreach Without Adding Headcount: As your portfolio grows with new multifamily developments or warehouse acquisitions, so does the outreach grind. This custom engine handles volume spikes—like targeting 500+ prospects for a suburban industrial park—while maintaining personalization via AI-driven property matching. Cut costs by 25% on external lead gen services like Reonomy subscriptions, owning a system that adapts to your firm's unique deal cycles, from LOI to closing in 90 days.
What Clients Say
"Before AIQ Labs, our team spent Fridays buried in CoStar exports for office tenant relocations, barely hitting 20 outreaches a week amid 15% vacancy rates. Now, the AI pulls targeted data on submarket migrations and drafts emails referencing specific lease comps— we've closed three Class B office leases totaling $1.2M in the last two months that we wouldn't have touched otherwise."
Sarah Kline
Senior Leasing Broker, Metro Properties Group
"I was skeptical about automating something as nuanced as investor outreach for retail portfolios, but their system nailed it by analyzing cap rate variances. It flagged a mismatch in a pitch to a grocery-anchored strip center investor, which led to a $2M acquisition deal last quarter. Saved us at least 12 hours a week on due diligence, no exaggeration."
David Ruiz
VP of Acquisitions, Urban Capital Partners
"Manual follow-ups were killing our momentum on industrial site deals in logistics hotspots. After implementation in Q2, response rates jumped from 15% to 42% on cold emails about build-to-suit opportunities, and we integrated it seamlessly into our Salesforce CRM without a hitch. It's like having an extra junior broker who never sleeps, accelerating closings by 30 days."
Emily Chen
Director of Industrial Leasing, Apex Realty Advisors
Simple 3-Step Process
Discovery and Mapping
We audit your current outreach processes, from lead sourcing in commercial databases to email templates tailored for property types. This ensures the AI aligns perfectly with your deal pipeline.
Custom AI Build and Integration
Our engineers construct the system using advanced frameworks, connecting to your CRM and market APIs. We train the AI on your historical deals for spot-on personalization, testing rigorously before launch.
Deployment and Optimization
Roll out with training for your team, then monitor performance metrics like open rates and conversions. We refine based on real feedback, scaling as your firm targets new markets or property classes.
Why We're Different
What's Included
Common Questions
How does this automation handle the nuances of commercial property deals?
Our system is custom-built to grasp CRE specifics, like distinguishing between net lease terms for retail versus triple-net for industrial spaces. We start by mapping your deal types—office, multifamily, or logistics—and train the AI on your past successes. For instance, it can auto-insert relevant comps from recent transactions, ensuring pitches resonate with institutional investors. Unlike generic tools, this avoids bland templates; instead, it generates content that speaks to cap rates, NOI projections, and local market dynamics. Firms typically see a 25% uptick in engagement within the first month, as the AI learns from your feedback to refine future outreaches. It's all about precision in a market where details close deals.
What integrations are possible with our existing real estate software?
We specialize in deep, two-way integrations with platforms like Yardi, AppFolio, or Salesforce CRE editions, pulling in property data, tenant histories, and deal pipelines without manual exports. For example, the AI can sync outreach notes directly back to your CRM, updating lead statuses in real-time. We've handled custom APIs for niche tools like Reonomy for ownership intel or Argus for financial modeling tie-ins. No superficial connections here—our engineers build robust links that withstand data volume spikes during peak leasing periods. This creates a unified system, slashing errors from disjointed tools and saving your team hours on reconciliation. Post-launch, we provide documentation for your IT to maintain or expand these integrations independently.
How secure is the AI when dealing with sensitive property data?
Security is non-negotiable in CRE, where deals involve confidential valuations and client info. We deploy enterprise-grade encryption (AES-256) for all data in transit and at rest, with role-based access controls tailored to your team's structure—brokers see outreach drafts, but not full financials. Compliance with GDPR, CCPA, and real estate-specific regs like fair lending is baked in from day one. Our audits include penetration testing to mimic threats in high-stakes environments. For instance, tenant prospect data is anonymized during AI processing to prevent leaks. Clients own their data fully, with no third-party sharing. This setup has helped firms avoid breaches that could derail multimillion-dollar transactions, giving you peace of mind to focus on closing.
Can this system scale as our firm grows into new property classes?
Absolutely—scalability is core to our architecture. Designed for SMB CRE firms, it starts lean but expands seamlessly, handling 10x the outreach volume without performance dips. Say you're pivoting from office to warehouse spaces; we retrain the AI on logistics-specific datasets, incorporating factors like e-commerce demand trends. Our modular build uses cloud-native frameworks, auto-scaling during busy seasons like Q4 investor hunts. Past clients have grown from 100 monthly outreaches to over 1,000 without added costs or complexity. We include performance benchmarks in your dashboard, tracking latency and throughput, and offer quarterly optimizations to keep pace with your portfolio expansion. It's not just automation; it's a growing asset for your business.
What's the typical ROI timeline for this sales outreach automation?
Most CRE firms recoup their investment within 3-6 months through time savings and deal acceleration. For a mid-sized broker team, that's often 15+ hours weekly reclaimed from manual tasks, valued at $50-75/hour in opportunity cost. On the revenue side, personalized outreach boosts response rates by 30-40%, shortening sales cycles from 90 to 60 days on average leases. We've seen clients close an extra 2-3 deals quarterly, adding $500K+ in commissions. ROI is quantifiable via our custom dashboards, which forecast based on your historical close rates. Factors like market conditions play in, but our track record shows consistent gains— one firm hit break-even in under 90 days after automating investor pitches for a development project.
Do you provide training for our sales team on using the AI tools?
Yes, comprehensive training is included to ensure smooth adoption. We conduct hands-on sessions—virtual or on-site—covering everything from initial setup to advanced features like tweaking AI prompts for niche property types. Your brokers learn to review and approve auto-generated emails, ensuring they retain that personal touch in negotiations. We provide role-specific guides: quick-start for juniors on lead scoring, deeper dives for seniors on analytics. Follow-up support includes a 30-day optimization period with weekly check-ins. This isn't set-it-and-forget-it; we empower your team to maximize the tool, with 95% adoption rates in our deployments. Real feedback from users helps us refine, so your outreach evolves with best practices in CRE sales.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.