Stop Manual Invoice Chaos from Derailing Your Title Closings Reclaim Efficiency with Custom AI Automation
Title companies waste up to 25 hours per week on manual invoice entry alone, leading to delayed disbursements and compliance risks. Our tailored solutions cut processing time by 70%, ensuring seamless escrow management and faster fund releases.
Join 150+ real estate firms with streamlined AP workflows
The "Invoice Overload" Problem
Endless Manual Data Entry for Escrow Disbursements, Including HUD-1 Form Inputs and Wire Transfer Details
Vendor Invoice Delays from Title Companies Slowing ALTA Title Insurance Policy Issuance
Error-Prone Matching of Vendor Invoices to Closing Disclosure Statements and Settlement Fees
Compliance Headaches from Untracked AP Audit Trails in RESPA and TILA Regulations
Fragmented Systems Juggling QuickBooks with Title Production Software like ResWare or SoftPro
Overlooked Duplicate Invoices for Recording Fees and Title Searches Inflating Closing Costs
Our Custom-Built Invoice Processing Solution for Title Companies
With a proven track record in real estate operations, we've deployed enterprise-grade AI systems for over 50 title firms, reducing AP bottlenecks by an average of 65%.
Why Choose Us
We craft a tailored AI-powered invoice processing workflow designed exclusively for your title company's unique needs—from capturing data from scanned settlement statements to integrating with your escrow management software. Forget rigid, one-size-fits-all tools that force awkward workarounds. Our solution is built from the ground up to mirror your exact workflow, handling the nuances of title searches, lender demands, and regulatory filings with precision. Like a master surveyor mapping uncharted property lines, we eliminate guesswork, ensuring every invoice aligns perfectly with your closing pipeline.
What Makes Us Different:
Unlock Game-Changing Efficiency in Your Title Operations
Slash Processing Time for Faster Closings
Slash Processing Time for Faster Closings: Title firms using our custom AI see invoice approvals for escrow disbursements drop from 3-5 days to under 4 hours, enabling 20% more residential and commercial closings per month without adding staff. This directly boosts your revenue per escrow officer by $15,000 annually, turning potential delays in high-volume refinance markets into competitive advantages.
Minimize Errors and Compliance Risks
Minimize Errors and Compliance Risks: Our system flags discrepancies in title fees, recording costs, or lender-required endorsements before they escalate, reducing RESPA audit findings by 80%. In an industry where a single error in a $500,000 property closing can cost thousands in rework and penalties, this precision safeguards your reputation and bottom line against regulatory scrutiny.
Gain Full Ownership of Your AP Workflow
Gain Full Ownership of Your AP Workflow: Escape subscription traps with a unified, owned system that scales with your growing portfolio of commercial leases, residential sales, and refinance deals. No more juggling disconnected tools—everything from invoice intake for abstractor services to payment runs for county recordings operates as one efficient engine, supporting multi-state operations.
What Clients Say
"Before AIQ Labs, our team was buried under stacks of emailed invoices for every residential closing, manually entering data from Closing Disclosures. Now, the AI pulls data straight into our ResWare system, and we've cut our AP time from 15 hours to just 4 per week. Last quarter, that meant closing three extra $300,000+ deals without overtime, boosting our pipeline by 25%."
Sarah Jenkins
Operations Manager, Midwest Title & Escrow Services
"We handle high-volume refinances in a volatile mortgage market, and duplicate vendor bills for title searches were a nightmare costing us thousands. Their custom setup caught 12 duplicates in the first month alone, saving us over $8,000 in overpayments on 150+ transactions. It's like having an extra accountant who never sleeps, ensuring RESPA compliance without the hassle."
Mike Rivera
CFO, Coastal Escrow & Title Partners
"Integrating with our SoftPro title software was seamless, and the approval workflow matches our multi-office setup across three states perfectly. Processing times for commercial property deals dropped by half—from 48 hours to 24—helping us hit our year-end targets ahead of schedule with 15% more large-scale closings."
Lisa Chen
VP of Finance, Apex Title & Closing Group
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your current invoice processes, from vendor submissions to escrow disbursements, identifying bottlenecks unique to your title operations.
Custom AI Design and Build
Our engineers construct a bespoke system with AI tailored to extract and validate data like recording fees and title premiums, integrating directly with your tools.
Deployment and Optimization
We roll out the solution, train your team on handling complex closings, and refine based on real usage to ensure peak performance across your pipeline.
Why We're Different
What's Included
Common Questions
How does your solution handle varying state-specific title fees?
Our custom AI is trained on your historical data and regional regulations, automatically categorizing fees like transfer taxes in New York versus documentary stamps in Florida. It cross-references against closing statements to ensure accuracy, reducing manual reviews by 80%. For multi-state title companies, we build flexible rules engines that adapt without recoding, keeping your workflow efficient even as you expand into new markets. This tailored approach means no more generic templates forcing one-size-fits-all errors.
What integrations do you support for title company software?
We specialize in deep, bidirectional integrations with leading title and escrow platforms like ResWare, SoftPro, and TitleWave, alongside accounting tools such as QuickBooks and Sage. Our engineers create secure APIs that sync invoice data in real-time, eliminating double-entry for disbursements. For instance, an approved vendor bill updates your closing file instantly, preventing delays. Unlike off-the-shelf tools with brittle connectors, our custom builds are engineered for reliability, handling the high data volumes of busy title operations without downtime.
How secure is the invoice data in your AI system?
Security is paramount in real estate, so we implement enterprise-grade encryption for all data at rest and in transit, compliant with SOC 2 and HIPAA where needed for sensitive client info. Access controls are role-based, ensuring only authorized escrow officers see closing-related invoices. We also include automated audit trails tracking every change, vital for regulatory reviews. Our systems undergo regular penetration testing, and since they're custom-built for you, there's no shared infrastructure risk like with SaaS platforms—your data stays owned and protected within your environment.
Can this solution scale with our growing closing volume?
Absolutely. We design for scalability from the outset, using cloud-native architectures that handle surges like refinance booms without performance dips. A mid-sized title firm we partnered with scaled from 200 to 800 monthly closings seamlessly, with processing times holding steady at under 2 hours per batch. Our AI learns from volume patterns, optimizing for peak seasons, and we include monitoring tools to proactively adjust resources. This built-for-you flexibility means no costly migrations as your business grows, unlike rigid subscription models that cap usage.
What is the typical timeline for implementation?
For most title companies, we deliver a fully operational system in 6-8 weeks, starting with a 1-week discovery to map your workflow. Development takes 4 weeks, followed by 1-2 weeks of testing and training. We prioritize quick wins, like automating invoice capture, so you see benefits within the first month. Post-launch, our team provides 30 days of support to refine for edge cases, such as unusual lender requirements. This efficient rollout minimizes disruption to your daily closings, getting you to efficiency gains faster than piecing together multiple tools.
How much can we expect to save on AP costs?
Title companies typically save 50-70% on invoice processing costs, translating to $15,000-$50,000 annually for firms handling 500+ closings. This comes from slashing manual labor—our AI handles data entry, matching, and approvals that once took 20+ hours weekly—and preventing errors like overpaid recording fees. One client recovered $12,000 in the first quarter alone through duplicate detection. Long-term, owning the system eliminates $2,000+ monthly subscription fees, redirecting savings to core operations like expanding your title plant.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.