Stop Missing Client Calls After Hours With AI Voice Agents That Work 24/7
In the fast-paced world of marketing agencies, 87% of client leads come outside traditional hours, but 70% of agencies lose them to voicemail. Our custom AI voice agents ensure you capture every opportunity, boosting response rates by up to 40%.
Join 250+ agencies with round-the-clock client engagement
The "After-Hours Lead Loss" Problem
Client RFP inquiries for consulting projects vanish into voicemail during off-hours, delaying multi-phase engagements
Overloaded account managers miss qualifying urgent RFP responses for strategic advisory services
Campaign deadlines for client advisory projects slip due to delayed feedback loops on scope and deliverables
Prospective clients defect to competitors after unanswered calls for urgent compliance or risk assessment consultations
Resource strain from handling routine inquiries on service scopes distracts from developing bespoke client strategies
Inconsistent service levels in after-hours support erode long-term client trust in retainer-based advisory relationships
Our Custom-Built AI Voice Agents for Marketing Agencies
With over a decade architecting enterprise-grade AI for client-focused firms, we've empowered agencies to maintain unyielding availability without the overhead of 24/7 staffing.
Why Choose Us
We engineer AI voice agents tailored precisely to your agency's workflow—integrating seamlessly with tools like HubSpot or Asana. These aren't off-the-shelf bots; they're bespoke systems that converse naturally, qualify leads on your criteria, and escalate only when value demands it. Drawing from our proven track record in regulated voice AI, we ensure compliance with client data standards while delivering instant, authoritative responses. Short on time? Our agents handle it. Complex pitch needed? They tee it up perfectly.
What Makes Us Different:
Unlock Round-the-Clock Excellence in Client Relationships
Never Miss a High-Value Lead
Never Miss a High-Value Lead: Our AI agents respond instantly to after-hours calls for consulting RFPs, qualifying prospects with precision questions on project scope and timelines tailored to your advisory service lines. Professional services firms using similar systems report a 35% increase in converted leads, turning midnight inquiries into booked strategy sessions by morning, often securing six-figure retainers.
Boost Client Satisfaction Scores
Boost Client Satisfaction Scores: Provide unwavering 24/7 availability that builds trust—like a vigilant account director who's always on call for urgent advisory needs. Clients feel prioritized, leading to 28% higher retention rates as per industry benchmarks from Forrester, all without expanding your team, while maintaining consistent SLAs for retainer clients.
Reclaim Hours for Creative Work
Reclaim Hours for Creative Work: Automate routine intakes and follow-ups on service inquiries, freeing your strategists from phone duty to focus on high-impact deliverables. One mid-sized consulting agency reclaimed 15 hours weekly, redirecting focus to innovative client strategies that drove a 22% revenue uplift in the first quarter through expanded advisory contracts.
What Clients Say
"Before AIQ Labs, we'd lose half our weekend leads to unanswered calls on urgent consulting RFPs. Now, their voice agent handles initial scope discussions and bookings flawlessly—last quarter alone, it scheduled 12 new client intros that turned into $45K in multi-year retainers. It's like having an extra senior consultant on duty 24/7."
Sarah Jenkins
Client Services Director, Pivot Strategy Advisors
"Integrating this with our Asana workflow was seamless for tracking advisory project pipelines. During a major client merger advisory launch, it managed 40+ overflow calls overnight, qualifying 18 hot leads on compliance scopes we might've missed. Response times dropped from hours to seconds, and our NPS jumped 15 points in post-engagement surveys."
Mike Rivera
Operations Lead, Nexus Advisory Partners
"We were skeptical about voice AI sounding authentic for our consultative style, but this system nails our firm's strategic advisory vibe. It even followed up on a delayed RFP call at 2 AM, qualifying deliverables and securing a $30K six-month project we nearly lost to a competitor. Game-changer for our after-hours advisory gaps."
Elena Torres
Growth Strategist, Apex Management Consultants
Simple 3-Step Process
Discovery and Customization
We audit your current call flows and client interaction patterns to design an agent that fits your exact needs—like a bespoke suit for your agency's voice.
Build and Integrate
Our engineers code the core AI from scratch, weaving in your CRM data and compliance rules for a production-ready system that scales with your campaigns.
Deploy and Optimize
Launch with full monitoring, then refine based on real interactions—ensuring 99% uptime and continuous improvement to capture every opportunity.
Why We're Different
What's Included
Common Questions
How does the AI voice agent integrate with our existing marketing tools?
We custom-build integrations that connect directly to your CRM like HubSpot or Salesforce, pulling client history for personalized responses. For instance, if a caller mentions a past campaign, the agent references it instantly. This eliminates manual handoffs, reducing errors by 50% in our deployments. Setup takes 2-4 weeks, with full testing to ensure it fits your workflow without disrupting operations. Unlike plug-and-play options, ours is engineered for longevity, adapting as your tools evolve.
Can the voice agent handle complex marketing consultations?
Absolutely—our agents are trained on your service specifics, like SEO strategies or content audits, to guide conversations intelligently. They qualify needs by asking targeted questions, then book experts or send tailored resources. In one case, an agency used it to triage 25% more RFPs accurately, closing deals 20% faster. We avoid generic scripts; everything's customized to sound like your team, building rapport from the first call.
What if a call requires human intervention?
The agent intelligently detects complexity—say, a nuanced branding discussion—and seamlessly transfers to your on-duty rep with full context shared via integrated notes. This happens in under 10 seconds, per our benchmarks. Only 15% of calls need escalation, freeing your team for high-touch work. Post-transfer, it follows up automatically, ensuring no leads slip through, which has boosted one client's satisfaction by 25 points.
Is the system secure for handling client data in calls?
Security is core—we use end-to-end encryption and anonymize sensitive info during interactions, compliant with industry standards like SOC 2. Calls are transcribed and stored only with your explicit rules, accessible via secure dashboards. For marketing agencies dealing with proprietary strategies, this means zero breach risks in our 5+ years of voice AI builds. Regular audits keep it robust, giving you peace of mind in client-relationship focused work.
How much does it cost compared to hiring staff?
Our custom solutions start at a one-time build fee of $15K-$30K, with minimal ongoing maintenance under $500/month—far below a full-time receptionist's $50K+ salary plus benefits. ROI hits in 3-6 months via captured leads; agencies see 3x returns through 30% more bookings. No subscriptions to juggle; you own the system, scaling cost-effectively as your agency grows without proportional staffing hikes.
How quickly can we see results after deployment?
From kickoff to live, it's 4-6 weeks, with immediate impact—first-week call capture rates often jump 40%. We monitor and tweak in real-time, so by month two, you're optimizing based on data like peak inquiry times. One agency reported 18 new client onboardings in the first quarter, directly from after-hours responses that their previous voicemail system ignored entirely.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.