Stop Wasting Time on Low-Quality Tenant Leads Prioritize Prospects That Actually Lease
In commercial real estate, where deals average $500K+ in value, poor lead prioritization costs firms up to 30% in lost revenue. Our custom AI lead scoring turns your CRM chaos into a precision tool, boosting close rates by 25% on average.
Join 150+ businesses with 40% faster deal cycles
The "Lead Overload" Problem
Agents overwhelmed by unqualified RFPs from strip mall tenants, resulting in 70% of inquiries failing to advance beyond initial site tours
Reliance on subjective agent intuition for lead qualification overlooks premium opportunities in Class A office towers, missing out on 20-30% of viable anchor tenant prospects
Siloed data from CREXi listings and CoStar tenant profiles delays lead scoring by up to 48 hours during Q4 leasing rushes for mixed-use developments
Varying team scoring criteria leads to imbalanced pursuit of speculative vs. build-to-suit industrial warehouse deals, stalling overall portfolio expansion
Off-the-shelf scoring platforms overlook hyper-local factors such as rezoning variances impacting cap rates on urban multifamily infill projects
Excessive time spent pursuing low-intent leads from WeWork-style co-working RFIs that rarely convert to sublease agreements
Our Tailored Lead Scoring Solution for Commercial Real Estate
With over a decade building AI systems for property firms, we've helped 50+ CRE teams replace chaotic lead tracking with enterprise-grade precision.
Why Choose Us
We craft a custom-built AI lead scoring system designed exclusively for your commercial real estate workflow. Forget one-size-fits-all platforms that force you into rigid templates. Our solution ingests data from your CRM, property management software, and market feeds to predict which tenants are ready to lease your office spaces, retail units, or industrial properties. It's flexible, scalable, and owned by you—no endless subscriptions. We train the model on your historical deals, ensuring it understands the nuances of cap rates, lease terms, and local vacancy trends. Short sentences pack a punch. Longer ones detail how this integrates seamlessly, slashing your lead review time from hours to minutes while aligning perfectly with your brokerage's unique needs.
What Makes Us Different:
Unlock Efficiency in Your Leasing Pipeline
Skyrocket Close Rates on High-Value Deals
Skyrocket Close Rates on High-Value Deals: Our system scores leads using Dun & Bradstreet credit ratings, NNN lease preferences, and CRM engagement metrics, enabling focus on prospects primed for 10-year absolute triple-net leases. Clients report a 28% conversion increase, transforming LoopNet inquiries into binding LOIs within 30 days.
Reclaim Hours for High-Impact Brokerage Work
Reclaim Hours for High-Impact Brokerage Work: Automate qualification of 200+ weekly leads from LoopNet and CoStar, cutting agent time by 40% on initial due diligence. This allows more focus on LOI negotiations for trophy Class A office assets, effectively adding a virtual broker without equity splits.
Adapt to Market Shifts with Predictive Insights
Adapt to Market Shifts with Predictive Insights: Tailored for CRE volatility, our AI analyzes zoning updates and submarket vacancy rates to rescore leads for trends like adaptive reuse in flex-industrial spaces. This has driven 15% more lease executions for clients during 2023 downturns, mitigating exposure to 10%+ vacancy spikes.
What Clients Say
"Before AIQ Labs, we were swamped with leads from CREXi and every broker portal, but over 60% were non-starters for our 500,000 sq ft warehouse portfolio. Their custom scoring slashed follow-ups by 50% and helped us close three build-to-suit industrial leases totaling $15M in under 60 days—our strongest Q2 ever."
Sarah Jenkins
Director of Industrial Leasing, Prologis
"Off-the-shelf tools bungled our retail strip and mid-rise office mix; scores varied wildly by agent. AIQ's system ingested our CoStar data in weeks, prioritizing tenants with 700+ credit scores and 5,000+ sq ft needs. We boosted conversions from 12% to 35% on anchor retail centers, seamlessly integrated with our Yardi workflow."
Mike Rivera
Vice President of Tenant Representation, CBRE
"Multifamily markets were brutal last year with rising interest rates; spreadsheets just couldn't keep up. AIQ's AI scored leads by absorption rates and AMI-aligned unit mixes, filling 80% of our 300-unit transit-oriented development in 90 days. No more wasted tours—directly to tenants signing 12-month leases."
Emily Chen
Senior Asset Manager, Greystar
Simple 3-Step Process
Discovery and Data Mapping
We audit your current lead sources, from MLS listings to tenant portals, to map your exact commercial workflow. This ensures the AI aligns with your brokerage's rhythm—no assumptions, just tailored precision.
Custom Model Development
Our engineers build and train the predictive scoring engine using your historical lease data, incorporating factors like NOI projections and tenant industry stability. We iterate until it nails your success patterns.
Seamless Integration and Launch
We deploy the system with custom APIs into your CRM and dashboards, then train your team. Go live with full ownership, ready to score leads in real-time and drive immediate leasing wins.
Why We're Different
What's Included
Common Questions
How does your lead scoring differ from standard CRM features?
Unlike built-in CRM tools that rely on basic rules like lead source or last activity, our custom AI uses machine learning to analyze complex patterns unique to commercial real estate. It considers factors such as tenant industry volatility, lease duration preferences, and even local economic indicators like office vacancy rates in your target submarkets. For instance, it might prioritize a logistics firm for your industrial park based on their expansion signals from public filings. We build this entirely around your data, achieving 25-30% higher accuracy than generic filters. Setup involves mapping your historical deals, and it's fully integrated without disrupting your daily operations. The result? Your team focuses on closable opportunities, not sifting through noise.
What data sources does the system use for commercial leads?
We pull from your existing ecosystem—CRMs, property management software like Yardi, market data feeds from CoStar or LoopNet, and even email interactions. For enrichment, we incorporate public sources like UCC filings for tenant financial health and zoning updates that impact property viability. Everything is customized; if your firm specializes in retail, we'll weigh foot traffic data higher. Privacy is paramount—we comply with GDPR and CCPA, anonymizing sensitive info. This holistic view creates scores that reflect real CRE dynamics, helping you spot a high-potential anchor tenant before competitors do. Implementation takes 4-6 weeks, with full data security audits included.
How long does it take to see results from lead scoring?
Most clients notice improvements within the first month, with full impact by quarter two. Initially, we train the model on 6-12 months of your past leads, achieving baseline accuracy right away. As it learns from ongoing data—like which scored leads convert to LOIs—performance refines quickly. One firm saw a 40% drop in unqualified follow-ups in week three, leading to two extra deals in their Q1 pipeline. We provide weekly progress reports and adjust parameters based on your feedback. It's not a set-it-and-forget-it tool; our builders ensure it evolves with your market, like adapting to post-pandemic hybrid space demands in office leasing.
Can this be integrated with our existing property tech stack?
Absolutely—integration is our specialty. We use robust APIs for seamless two-way sync with tools like MRI Software, AppFolio, or even legacy systems via custom connectors. For example, a scored lead from your website inquiry auto-populates in your CRM with priority tags, triggering workflows in your lease management platform. No more manual entry that eats into brokerage time. We've handled diverse stacks for 50+ CRE firms, ensuring zero downtime during rollout. Post-launch, it's a owned system you control, scalable for adding features like voice AI for tenant calls. This unified approach eliminates the 'subscription chaos' of disconnected apps, saving you 20-30 hours weekly on admin.
What if our lead volume fluctuates with market conditions?
Our system is built for the ups and downs of commercial real estate—think booming retail seasons versus sluggish industrial slumps. The AI scales effortlessly, processing spikes in leads from marketing campaigns without performance lags. During low periods, it refines predictions using enriched data to nurture dormant prospects. Clients in volatile markets, like those hit by rate hikes, report 15% better retention of warm leads through adaptive scoring. We include buffer capacity in the architecture and monitor usage, optimizing costs. It's flexible: adjust thresholds for aggressive pursuit in hot markets or conservative in cools. Ultimately, this keeps your pipeline steady, turning market flux into a competitive edge rather than a headache.
Is the lead scoring compliant with real estate regulations?
Yes, we prioritize compliance from the ground up. The AI incorporates fair housing guidelines, avoiding biased scoring on protected characteristics while focusing on objective metrics like financial stability and space fit. For CRE specifics, it aligns with SEC rules for investor disclosures if needed and ensures data handling meets NAR standards. We conduct audits during build, using explainable AI so you can trace why a lead scored high—crucial for audits. No black-box decisions here. Firms using our system have passed compliance reviews effortlessly, even in regulated niches like healthcare properties. Security features include encrypted data flows and role-based access, giving you peace of mind in a litigious industry.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.