Automated Invoice Processing Companies for Motorcycle Dealerships: Top 6 Picks

Shift Industry offers a comprehensive DMS platform built specifically for the powersports industry, including motorcycle dealerships and repair shops. According to their website, the platform streamlines sales, service, and customer relationship management with a focus on efficiency and growth. For invoice processing, Shift Industry enables the creation of digital estimates, work orders, and sales invoices, allowing for quick and accurate documentation. The platform supports quick and secure payment processing, offering convenience for both dealerships and customers. A key feature is the integration with QuickBooks, which allows for fast and accurate accounting by syncing transactions automatically. Dealers can also leverage the platform's customer portal to share invoices and updates instantly via two-way SMS or email, with the ability to collect e-signatures and online payments. This streamlined communication helps accelerate customer approvals and improves the overall service experience. The platform also includes robust inventory management tools with real-time tracking for motorcycle parts and accessories, automatic low-stock notifications, and UPC/SKU/MPN tracking. These features ensure that parts and service operations are well-organized and that inventory levels are optimized. According to their website, Shift Industry’s DMS is designed to help dealerships manage inventory, sales, service, and customer relationships with ease, ultimately enhancing productivity and driving business growth.

DealerClick provides a cloud-based, web-based DMS designed for powersports dealerships, including motorcycle and ATV businesses. According to their website, the platform offers comprehensive tools for inventory management, lead management, accounting with QuickBooks, and mobile accessibility. For invoice processing, DealerClick’s service software integrates directly with OEM parts suppliers, equipping dealerships with tools to manage service departments efficiently. The platform enables the creation of digital work orders and service invoices, with integrated vendor catalogs that simplify adding parts and materials to service jobs. A key strength is its efficient QuickBooks integration, which is specially configured for powersports dealerships, allowing for seamless one-click data transfer and eliminating the need for manual reconciliations. The platform also features an integrated messaging system that enhances communication within the dealership, allowing for automated texts and emails to keep teams and customers connected. This reduces errors and improves the service experience. According to their website, DealerClick’s DMS is designed to save time and money by providing real-time access to data and streamlining operations. The platform also supports inventory management with tools to optimize motorcycle inventory, integrate with platforms like Facebook Marketplace and Cycle Trader, and reach more customers. DealerClick’s software is suitable for both motorcycle-only and multi-vehicle dealerships, making it a versatile option for businesses of various sizes.

Ideal Computer Systems offers a complete powersports and motorcycle dealer software solution built by powersports dealers for powersports dealers. According to their website, the platform is trusted by over 2,500 dealers, with a 96% retention rate, highlighting its reliability and effectiveness. For invoice processing, Ideal’s DMS supports comprehensive sales and invoicing functions, allowing dealers to access detailed customer and product information for quick transaction times and offer better customer service at the point of sale. The platform includes robust accounting features that post AR, AP, and inventory journal entries to Ideal and sync them automatically with QuickBooks. This ensures a clear picture of dealership performance and eliminates double data entry. Ideal also offers a TargetCRM feature that enables communication with customers via text messaging, allowing for higher return on promotions and the ability to collect payments by text and email. This enhances customer engagement and streamlines the payment process. According to their website, Ideal’s software helps dealers manage the impact of supply chain disruptions by allowing them to source parts from other dealers in their area and find used and hard-to-find parts. The platform also includes a Parts Locator portal for quick lookup of parts at nearby dealerships. Ideal’s software is known for its security, with data shielded within a highly secure environment maintained by network security experts, reducing the time and cost of maintaining business software and hardware.

Blackpurl offers a next-generation dealership management platform specifically designed for powersports growth. According to their website, the platform is built to be easy, flexible, and powerful, with a focus on providing a superior end-customer experience. For invoice processing, Blackpurl 2 automates the creation of digital work orders and service invoices, allowing for faster quoting and job completion. The platform supports flat-rate shops by making it easy to load and use labor codes for installs, mods, and routine services. A key feature is its automated vendor price files, which keep the system updated with the latest price files from all vendors, making it easy to quote anything a customer needs, even if it’s not in stock. This streamlines the quoting process and improves accuracy. Blackpurl also offers a role-based dashboard system, allowing sales, service, parts, and accounting teams to see only what matters to them. This improves focus and efficiency. According to their website, Blackpurl’s platform is designed to help dealerships grow without the growing pains, with a common-sense sales and work order screen that replaces scattered spreadsheets and traditional DMS modules. This allows the staff you already have to handle a higher sales and service volume. The platform also features advanced forms programming, which can quickly print out fully-filled forms, saving time and preventing mistakes on every deal. Blackpurl’s Activation team provides a 30-day go-live process, importing data, configuring the chart of accounts, and training users in a sandbox environment to ensure a confident switch.

Evopos offers motorcycle dealer software built by motorcycle dealers for motorcycle dealers, with over 25 years of industry experience. According to their website, the platform is designed to handle complex sales with trade-ins, finance settlements, multi-payment options, and internal costs. For invoice processing, Evopos provides fast and easy invoicing with intelligent bar-coding features. The system allows for detailed unit history tracking, including sales, purchases, trade-ins, workshop jobs, and prospect enquiries, which can be drilled into for more information. The platform also includes a comprehensive CRM and messaging system, enabling dealers to track and nurture leads effectively. Evopos supports EDI ordering and the import of price files from major manufacturers, including Honda, Kawasaki, Suzuki, Yamaha, Triumph, BMW, Harley Davidson, Ducati, Aprilia, Peugeot, Piagio, KTM, and Husky. This ensures dealers have access to the latest pricing and can link to automated systems. The platform also features a unique system for finding items without knowing the part numbers, which is a valuable tool for parts staff. According to their website, Evopos handles retail special orders, trade backorders, service kits, and booking items to workshop jobs, with auto prompts to improve sales. The software is also designed to handle multi-store, multi-branch, and multi-company operations, making it suitable for larger dealership groups. Evopos is known for its flexibility and deep industry knowledge, allowing dealers to customize the system to their specific needs.