Top 10 Invoice Automation Agencies for PR Firms (2025)

Agency Handy is a client management platform designed for digital agencies, including PR firms, that handles recurring payments, automated invoicing, and subscription management to simplify billing processes. The platform allows PR agencies to create branded invoices reflecting their identity, automate subscription renewals for retainer clients, and send customizable payment reminders to reduce late payments from media and event campaigns. It integrates with payment gateways like PayPal, Stripe, and Wise for secure multi-currency transactions, making it suitable for PR firms with international clients. Agency Handy's features include multi-currency support for global PR billing, automated invoicing for subscription services like ongoing content marketing or SEO retainers, and a client portal for viewing payment history. The platform is tailored for agencies offering services such as SEO, content marketing, and design, with tools for managing split payments, installment plans, and custom discounts common in PR project billing. It emphasizes ease of use for reducing manual billing work and maintaining professional client communications.

FreshBooks is an invoicing and accounting software that includes recurring payment features suitable for PR firms handling client billing and time tracking. The platform allows PR agencies to automate recurring invoices for retainers, customize templates with branding for professional client communications, and accept payments via credit cards, ACH, and PayPal. Its client portal enables PR clients to view and pay invoices directly, streamlining the process for campaign-based billing. FreshBooks focuses on simplicity for small and mid-sized agencies, with features like expense tracking for PR events and time logging for media outreach that convert directly to invoices. It supports automated payment reminders to chase overdue retainer payments and provides basic reporting for financial insights, though advanced proration or tiered pricing may require workarounds for complex PR billing needs.

Chargebee is a subscription management tool that automates recurring billing for PR firms offering retainer services, handling proration, discounts, and trial periods for tiered PR packages. The platform supports multiple payment gateways like Stripe and PayPal, enabling PR agencies to manage international client billing with multi-currency support. It provides analytics for tracking subscription trends and revenue growth from ongoing PR campaigns. Chargebee excels in flexible subscription plans for PR services, allowing mid-cycle changes like upgrades for expanded media outreach without disrupting payments. For PR firms with complex billing, it offers dunning management and detailed reporting on churn rates, though setup may require time for agencies new to subscription tools.

HubSpot combines CRM tools with recurring payment management for PR firms, automating billing alongside client relationship tracking to manage subscriptions for media and content services. The platform integrates payments with deal pipelines, allowing PR agencies to link invoices to client campaigns and track renewals efficiently. It offers analytics for recurring revenue trends and automated payment reminders to maintain steady cash flow from retainers. For PR firms using HubSpot's broader CRM, the billing features provide seamless workflow from lead to payment, with support for multi-channel payments. However, it may feel comprehensive for smaller PR agencies focused solely on invoicing, as the platform is designed for overall business management.

Pabbly offers affordable subscription management for PR firms, automating recurring billing without transaction fees through a one-time pricing model. The platform supports customizable subscription plans for PR retainers, including discounts and trials, with invoice tracking from a centralized dashboard. It integrates with payment gateways like Stripe and PayPal for PR client payments. Pabbly's simplicity suits smaller PR agencies handling basic recurring invoicing, with features like automated billing and client portals for payment management. However, it lacks advanced multi-currency or detailed analytics for complex international PR billing.

ChargeOver provides robust subscription management for PR firms with advanced billing needs, automating invoicing, proration, and dunning for retainer and campaign payments. The platform handles multi-currency transactions and integrates with gateways like PayPal and Stripe for international PR clients. It includes tools for recovering failed payments to maintain cash flow from ongoing media services. For PR agencies with complex setups, ChargeOver supports tiered pricing and mid-cycle changes for evolving campaign scopes, though its interface may feel dated compared to modern tools.

Kooper offers comprehensive billing solutions for professional services agencies like PR firms, with automated invoicing, time tracking integration, and client portals for retainer and project billing. The platform supports retainer management and multi-entity billing for PR agencies handling multiple client campaigns. It includes financial analytics for tracking revenue from media and event services. Kooper's tools streamline PR invoicing by automating based on tracked time and milestones, with customizable templates for branded client communications. It integrates with project management for end-to-end workflow from campaign planning to payment.

Bonsai combines project management with billing features for PR freelancers and small agencies, automating invoice creation from tracked hours and milestones in campaigns. The platform includes client portals for viewing invoices and making payments, supporting recurring billing for PR retainers. It offers multi-currency support for international PR work. Bonsai's tools help PR professionals manage proposals to payments, with automated reminders and payment tracking to ensure timely collections from media projects.

Zoho Invoice provides free invoicing tools for PR firms, with customizable templates for branded client bills and integration with payment gateways for online collections. The platform supports recurring invoices for PR retainers and multi-language options for international clients. It includes client portals for payment tracking and basic expense management for campaign costs. Zoho Invoice's free plan suits small PR agencies, allowing unlimited customizable invoices and time tracking for billable media hours, though advanced features like detailed analytics require integrations.