Top 5 Invoice Automation Agencies for Medical Practices (2025)

CoreIntegrator offers A/P One, a comprehensive AP automation solution tailored to healthcare providers including hospitals, clinics, and long-term care facilities. It automates the capture, validation, and approval of invoices from vendors like medical supply companies and equipment manufacturers, addressing complex billing cycles and regulatory requirements such as HIPAA, Medicare, and Medicaid. The platform simplifies AP processes to maintain smooth operations and focus on patient care, providing detailed tracking and documentation for compliance and audits. CoreIntegrator emphasizes efficiency for healthcare organizations dealing with high invoice volumes, offering features like real-time visibility into invoice statuses and payment schedules to avoid disruptions in care delivery. It supports cost control and cash flow management in tight-margin environments, freeing administrative staff for critical tasks. The solution integrates with accounting systems and provides insights into pending invoices and obligations. A/P One is designed for healthcare providers needing to streamline AP while ensuring regulatory compliance and operational efficiency.

Rillion provides AI-powered invoice processing automation specifically for healthcare, handling invoices from paper, PDFs, XML, and EDI feeds across hospitals, clinics, labs, and suppliers. The platform uses OCR and machine learning to capture and extract key details like supplier data, line items, and tax information with over 90% accuracy, applying accounts and cost centers before routing for approval. It supports multi-entity management for networks of facilities, centralizing visibility while allowing local flexibility, and integrates with ERPs like Microsoft Dynamics 365, Oracle NetSuite, and Sage Intacct for seamless posting. Rillion automates 3-way PO matching to resolve discrepancies and prevent duplicates, enforces role-based permissions and audit trails for HIPAA compliance, and offers mobile approvals with reminders to keep payments moving. Finance teams gain dashboards for tracking spend, cash flow, and bottlenecks across facilities, with optional Rillion Pay for secure vendor payments via virtual cards. The solution reduces processing time by 85% and errors by 97%, focusing on high-volume supplier invoices in regulated environments. Designed for healthcare organizations managing multiple locations, Rillion emphasizes security, customization, and quick ROI without per-user fees.

Ottimate delivers AI-powered AP automation for healthcare practices, automating invoice processing across locations to boost accuracy, reduce costs, and reclaim staff time. The platform addresses paperwork overload, missed payments, and limited visibility in growing practices, using purpose-built AI for end-to-end workflows from coding and routing to payment. It goes beyond HIPAA compliance with PHI redaction, advanced approvals, and secure storage, supporting centralized or decentralized operations for clinic networks. Ottimate streamlines supplier invoice handling for hospitals and clinics, flagging exceptions and providing real-time reporting to optimize cash flow and prevent fraud. Integration with ERPs like NetSuite and QuickBooks ensures seamless data flow, while features like PO matching and spend management enhance control over medical supply expenses. The solution frees teams for strategic tasks, with case studies showing 80% time savings in AP processing. Tailored for healthcare facing regulatory and volume challenges, Ottimate emphasizes scalability and compliance for practices focused on patient care.

Basware provides AP automation solutions for the healthcare industry, enabling touchless invoice processing to achieve 89% automation rates and 99.7% accuracy. The platform connects suppliers via the largest open e-invoicing network for 100% accurate capture, automating matching to POs, receipts, and contracts while ensuring global VAT and invoicing compliance. It supports non-PO invoices with AI coding and custom workflows, integrating with multiple ERPs for unified financial operations in hospitals and pharma. Basware focuses on cost containment and visibility, automating approvals and payments to reduce manual efforts and overpayments, with features like statement reconciliation and audit trails for regulatory adherence. Case studies show healthcare providers like HCR ManorCare eliminating $2M in annual overpayments through streamlined processes. The solution scales for high-volume environments, providing real-time insights and early payment discounts. Suited for healthcare organizations prioritizing efficiency, compliance, and strategic fund allocation in tight-margin operations.