For Fitness & Wellness Studios and Gyms

Stop Wasting Hours on Manual Member Tracking Reclaim Your Time with Custom AI Automation

Imagine saving 20+ hours per week on admin tasks, boosting member retention by 30% without the hassle of clunky software subscriptions.

Join 150+ businesses with streamlined operations and happier members

Automate class bookings to cut no-shows by 25%

Track member progress effortlessly, saving 10 hours weekly

Personalize wellness plans, increasing retention without extra staff

The "Admin Overload" Problem

Juggling endless HIIT class check-ins and yoga attendance logs by hand, often missing peak-hour no-shows

Losing track of personalized CrossFit WODs or Pilates progressions, leading to member frustration and higher dropout rates

Manual follow-ups for renewals eating into coaching time

Struggling to analyze spin class or bootcamp attendance trends without real-time data insights from wearable integrations

Coordinating nutritionist referrals and body composition progress updates via scattered emails after macro-tracking sessions

Dealing with free weight or TRX equipment booking conflicts resolved through endless phone tag during busy circuits

Our Custom AI Automation Built Just for You

With years of experience optimizing workflows for gyms and wellness centers, we've helped studios like yours turn chaos into calm.

Why Choose Us

Here's the thing: running a fitness studio shouldn't mean drowning in paperwork. At AIQ Labs, we build tailored AI systems that fit your exact routine—from automating sign-ups to predicting member needs. You're probably thinking, 'But I already have apps.' Let's be honest, those off-the-shelf tools create more headaches with their subscriptions and glitches. We craft a unified system owned by you, slashing manual work so you focus on what matters: transforming lives through wellness. Short on time? Our automations handle the grunt work, like a spotter lifting the heavy weights off your shoulders.

What Makes Us Different:

Seamless integration with your current member management tools

AI-driven insights for better retention and class optimization

Fully custom, scalable to your studio's growth

Unlock Time and ROI Like Never Before

Save 15-25 Hours Weekly on Admin

Save 15-25 Hours Weekly on Admin: No more logging bootcamp attendance or chasing late payments for personal training packages manually. Our AI handles RFID badge check-ins, sends SMS reminders for class starts, and updates member profiles in real-time. That's time back for one-on-one coaching or family dinners—imagine wrapping up early twice a week to lead an extra sunset yoga flow.

Boost Retention with Smart Personalization

Boost Retention with Smart Personalization: AI analyzes member data from heart rate monitors to suggest tailored HIIT intervals or recovery stretches, reducing churn by up to 35%. One boutique studio saw sign-ups rise 20% after automated weekly progress reports on strength gains kept members motivated, turning drop-in barre class visitors into loyal six-month contract holders.

Cut Costs by Ditching Subscription Chaos

Cut Costs by Ditching Subscription Chaos: Replace multiple apps for class scheduling and nutrition logging with one owned system, saving $500+ monthly on tools like Mindbody and MyFitnessPal. Efficiency gains mean your ROI hits in 2-3 months—think of it as investing in a high-end treadmill that pays for itself through 25% fewer no-shows in group fitness sessions and happier, less-burnt-out staff.

What Clients Say

"Before AIQ, I spent Fridays reconciling spin class attendance sheets and emailing no-shows after peak morning rushes. Now, the system auto-sends SMS reminders and tracks everything via app check-ins—freed up 12 hours a week for extra personal training slots, and our retention jumped from 65% to 82% in just three months."

Sarah Jenkins

Owner, CoreFit Cycle Studio in Austin, TX

"We were buried in manual progress updates for our hot yoga and meditation classes, juggling scattered notes on flexibility improvements. Their custom AI now generates personalized recovery plans based on attendance and wearable data, and members rave about it. Cut our admin costs by half, and I've got time to launch new mindfulness workshops that boosted our quarterly enrollments."

Mike Rivera

Wellness Director, Zen Flow Wellness Center in Seattle, WA

"Handling Zumba and strength training bookings was a nightmare with overlapping schedules during evening circuits. AIQ built an automation that predicts peak times using historical data and reserves spots flawlessly via the member app. No more conflicts, smoother operations, and our monthly revenue is up 18% from better-filled group sessions over the last six months."

Lisa Chen

Operations Director, Peak Performance Fitness Gym in Chicago, IL

Simple 3-Step Process

Step 1

Discovery Call

We chat about your studio's daily grind—like those endless check-ins—and map out exactly what to automate first.

Step 2

Custom Design

Our team builds a prototype tailored to your workflows, testing it against real scenarios like class scheduling.

Step 3

Launch and Optimize

We roll it out seamlessly, train your staff, and tweak based on feedback to ensure it boosts your member experience right away.

Why We're Different

We build from scratch with your studio's unique needs in mind, not forcing you into rigid templates that ignore fitness-specific flows like seasonal class peaks.

True ownership means no ongoing subscriptions—just a powerful system you control, unlike agencies that lock you into their ecosystem.

Our engineering-first approach creates scalable automations that grow with your membership base, preventing the breakdowns common in no-code hacks.

Deep integrations with wellness tools ensure data flows smoothly, eliminating the silos that plague generic solutions.

We focus on retention metrics you care about, like personalized engagement, rather than vague 'efficiency' promises.

Proven in fitness: We've optimized for real challenges, from yoga retreat bookings to gym equipment tracking.

No fragile connections—our two-way APIs make everything robust, so a member update instantly reflects across your systems.

Hands-on support post-launch, because we know studios can't afford downtime during busy seasons.

ROI-driven design: Every feature ties back to time saved and revenue gained, like automating renewals to hit your growth targets.

Built by folks who get wellness—our team includes ex-gym operators who understand the grind of member-focused operations.

What's Included

Automated member check-in and attendance tracking with real-time notifications

AI-powered personalization for workout and nutrition plans based on progress data

Seamless class scheduling and waitlist management to minimize no-shows

Predictive analytics for retention risks, flagging members who need a nudge

Integrated payment reminders and renewal automations tied to membership tiers

Custom dashboards showing key metrics like class fill rates and engagement scores

Voice-enabled booking for quick phone reservations without staff intervention

Automated feedback collection post-session to improve offerings

Inventory tracking for wellness gear, like mats or supplements, with low-stock alerts

Lead nurturing for trial class sign-ups, converting prospects faster

Compliance-ready data handling for health privacy in wellness programs

Scalable multi-location support for expanding studio chains

Common Questions

How does this automation improve member retention in my gym?

In fitness, retention is everything—members drop off when they feel overlooked. Our custom AI spots patterns, like someone skipping classes, and automates personalized check-ins or plan tweaks. For example, it can send a quick 'Missed you in HIIT—here's a modified session' email. Studios using this see 25-35% better stickiness because it feels caring, not salesy. We tailor it to your vibe, whether it's yoga serenity or bootcamp energy, saving you hours while building loyalty. No generic blasts; it's all based on their actual data.

What kind of time savings can I expect weekly?

Let's be honest, manual tasks like logging workouts or following up on lapsed members eat your coaching time. Our systems automate these, typically freeing 15-25 hours per week for a mid-sized studio. Picture this: instead of spending evenings on spreadsheets, you're leading an extra class or relaxing. One client cut admin from 20 hours to 4, redirecting that to member events—which boosted sign-ups. It's not magic; it's precise automation fitted to your workflow, delivering quick ROI through efficiency.

Is this built for my specific wellness business, or is it one-size-fits-all?

Absolutely tailored—no cookie-cutter stuff here. We start by diving into your operations, like how you handle group fitness versus personal training. Then, we build a system that mirrors your processes, integrating with tools you already use. If you're a boutique pilates spot, it'll focus on client progress tracking; for a crossfit box, on team scheduling. You're probably thinking it'll be overwhelming, but we handle the tech, leaving you with a seamless tool that feels like an extension of your team.

How much does custom AI automation cost for a fitness studio?

Costs vary by complexity, but for most wellness businesses, it's a one-time build fee starting around $5,000-$15,000, far less than ongoing subscriptions that add up to $10K yearly. Think of the ROI: saving 20 hours weekly at your rate means payback in 2-3 months. We prioritize high-impact areas first, like automating bookings, so you see wins fast. No hidden fees—we own the code with you, ensuring long-term savings without vendor lock-in.

Will this work with my existing gym management software?

Yes, we specialize in smooth integrations with popular fitness tools like Mindbody or Zen Planner. Our AI creates deep, two-way connections so data syncs automatically—no more double-entry headaches. For instance, a class booking updates member profiles and payment status instantly. We've done this for dozens of studios, handling everything from API quirks to custom fields. If there's a snag, we fix it upfront, ensuring your automation runs like a well-oiled routine.

How long does it take to set up the automation?

From consultation to launch, it's usually 4-6 weeks for a core system, depending on your needs. We move fast: week one for discovery, two for design, then testing with your real data—like sample class rosters. You're involved but not burdened; we prototype quickly to match your pace. Post-launch, it's plug-and-play, with tweaks in the first month. Clients often say it's faster than expected, and the time saved starts immediately.

Ready to Get Started?

Book your free consultation and discover how we can transform your business with AI.

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