Stop Losing Hours to Manual Member Tracking and Class Scheduling Reclaim Your Time with Custom AI Automation
Imagine saving 15+ hours per week on admin tasks, boosting your retention by 25% without the hassle of clunky apps. We're here to build it for your gym.
Join 200+ fitness businesses with streamlined operations and happier members
The "CrossFit Chaos" Problem
Endless Manual Roster Updates for WOD Sign-Ups Eating Into Your Coaching Time
Missed Member Engagement Signals Leading to High Churn
Fragmented Scheduling Causing Overbooked WODs, Double-Booked Heat Times, and Frustrated Athletes
Payment Follow-Ups Draining Energy from Community Building
Inaccurate Progress Tracking on Lifts and Benchmarks Hindering Personalized Coaching
Siloed Data Between Mindbody, Wodify, and SugarWOD Apps Slowing Retention Strategies
Our Custom-Built AI Replaces the Chaos
With years building AI for high-energy fitness spaces, we craft systems that fit your CrossFit box like a perfect pair of lifting shoes.
Why Choose Us
Let's be honest, running a CrossFit gym means you're part coach, part admin wizard, and mostly exhausted from it all. Here's the thing: we don't slap together generic tools. We dive into your daily grind—those early morning WOD preps, member check-ins, and late-night roster tweaks—and build a unified AI system tailored to your exact needs. No more juggling apps that break during peak hours. Our automation handles the repetitive stuff, like auto-updating class rosters or flagging members skipping sessions, so you focus on what matters: building that unbreakable community. You're probably thinking, 'Can it really handle our unique box vibe?' Absolutely—it's custom-coded for your workflow, saving you hours and keeping athletes coming back.
What Makes Us Different:
Unlock Time and ROI Like Never Before
Save 15+ Hours Weekly on Admin Drudgery
Save 15+ Hours Weekly on Admin Drudgery: Picture this: no more manual entry for WOD sign-ups or chasing no-shows after a grueling 6 AM class. Our AI automates roster management and sends smart reminders via your gym's app, freeing you to coach more PRs and mobility sessions. Gym owners report a 30% productivity boost, turning wasted hours into revenue-generating time—like adding an extra bootcamp class without the burnout, with ROI visible in just 4-6 weeks.
Boost Retention by 25% with Personalized Insights
Boost Retention by 25% with Personalized Insights: You're probably thinking retention is all about killer WODs and HIIT circuits, but data shows it's the small touches like post-workout check-ins. Our system analyzes attendance, benchmark progress, and feedback surveys to predict drop-offs, then auto-suggests tailored challenges like a 30-day strength program. One CrossFit box saw membership renewals jump 25% after AI flagged and engaged at-risk athletes early with custom recovery plans—quantifiable ROI that pays for itself in 2-3 months through reduced churn.
Cut Costs by Ditching Subscription Overload
Cut Costs by Ditching Subscription Overload: Say goodbye to paying for five apps like Mindbody for scheduling, Zen Planner for payments, and SugarWOD for tracking that barely talk to each other. We build one owned system that handles WOD bookings, auto-payments, and athlete progress logs—slashing your monthly fees by up to 40% (from $500+ to under $300). It's like streamlining your gym's energy: efficient, powerful, and all yours, with efficiency gains that let you invest in better barbells or that annual yoga retreat community event.
What Clients Say
"Before AIQ Labs, I was spending my evenings updating spreadsheets for WOD attendance after back-to-back classes—it was killing my vibe as a coach and leaving no time for family. Now, the system auto-tracks everything via our app and even pings members who miss a week with a quick recovery challenge invite. We've kept 12 extra athletes this quarter, boosted our monthly revenue by $1,200, and I'm actually getting home before 9 PM to recharge."
Sarah Jenkins
Head Coach at IronForge CrossFit, a 150-Member Box in Denver
"Our old setup had scheduling glitches during busy 5:30 AM mornings, leading to double-bookings for heat starts and unhappy members dropping mid-cycle. The custom AI they built fixed it overnight, integrating our Wodify sign-up app seamlessly with progress tracking. Retention's up 20% since January, we've avoided 15% in lost dues, and we're saving about $300 a month on extra tools—enough to upgrade our rig setup."
Mike Rivera
Owner of Apex Strength Gym, Specializing in Olympic Lifting in Austin
"I was skeptical about AI for our small 80-member box, but this automation handles payment reminders for annual dues and auto-generates progress reports on key lifts like cleans and snatches without a hitch. Last month alone, it caught three members at risk of lapsing after inconsistent attendance and suggested personalized 21-day WOD challenges—brought them back engaged, and our revenue ticked up by $800 from renewals."
Emily Chen
Operations Manager at Pulse CrossFit, a Community-Focused Studio in Seattle
Simple 3-Step Process
Discovery Deep Dive
We chat about your gym's unique flow—from WOD planning to member onboarding. No cookie-cutter questions; we uncover exactly where time slips away, like those manual check-in logs.
Custom Blueprint Build
Our engineers design a tailored AI workflow, integrating your tools into one smooth system. Think automated attendance that feeds into retention alerts, all tested for your high-intensity environment.
Seamless Launch and Tune
We roll it out with hands-on training, then refine based on real use—like tweaking for your box's seasonal challenges. You'll see those time savings kick in within weeks.
Why We're Different
What's Included
Common Questions
How does this automation handle our variable class schedules?
Great question—CrossFit schedules aren't your standard 9-to-5. We build AI that adapts to your dynamic WOD calendar, auto-adjusting rosters for AMRAPs, strength sessions, or hero WODs. It pulls from your existing planner, flags conflicts in real-time, and even suggests optimal slot fills based on member preferences. One gym we worked with had rotating partner workouts; our system learned the patterns over two weeks and reduced overbooks by 70%. Setup involves mapping your current flow, then testing during a busy cycle. You'll save those frantic last-minute fixes, focusing instead on cuing form. It's all custom, so it fits your box's rhythm perfectly—no generic templates here.
Will this integrate with our current member management app?
Absolutely, integration is our specialty. Whether you're on SugarWOD, TrainHeroic, or something custom, we create deep, two-way connections that sync data without manual uploads. For instance, attendance logs flow straight into progress reports, and payment status updates trigger retention nudges. We've done this for boxes with mixed tools—think combining wearable data from Whoop with class sign-ups. The result? A unified view that cuts errors and saves you from app-hopping. We start with an audit of your stack, build secure APIs, and test for edge cases like mid-WOD drop-ins. Expect seamless operation that feels like one tool, boosting efficiency without the usual headaches.
What's the ROI timeline for a gym like mine?
You're probably thinking about the bottom line—fair enough. Most CrossFit owners see payback in 3-6 months through time savings and retention lifts. Say you save 15 hours weekly at $50/hour coaching value; that's $3,000 monthly recouped. Add 10-20% fewer drop-offs from proactive AI alerts, and revenue climbs without extra marketing. We tailor the build to high-impact areas first, like automating check-ins to free coaches for upsells. A recent client, a 150-member box, hit breakeven in four months after cutting admin costs by 35%. We provide a custom projection during consultation, based on your numbers—no fluff, just real fitness ROI.
Can the AI personalize for different athlete levels?
Yes, and it's a game-changer for retention. Our system analyzes data like past PRs, scaled vs. Rx choices, and feedback to generate tailored suggestions—think auto-flagging a beginner for mobility add-ons or challenging vets with advanced programming. It integrates session notes and wearable stats for holistic views. For a gym we built this for, it increased class satisfaction scores by 28% because members felt seen. We train the AI on your historical data during setup, ensuring it evolves with your community's needs. Short answer: it treats every athlete uniquely, like a digital programming coach, without you lifting a finger for the admin side.
How secure is this for member data?
Security is non-negotiable in fitness, where personal health info is gold. We use enterprise-grade encryption, compliant with GDPR and HIPAA standards, storing data in fortified clouds with role-based access—coaches see progress, but not billing details. Regular audits and breach simulations keep it tight. Unlike off-the-shelf apps prone to leaks, our custom builds include your specific privacy rules, like auto-purging old logs. A CrossFit affiliate we partnered with praised how it handled sensitive injury tracking without a hitch. We walk you through it all, so you can focus on safe, sweat-filled sessions, not worry.
What if our gym grows—does the system scale?
Built to grow with you, just like your athletes' deadlifts. Our architecture uses scalable frameworks that handle 50 to 500 members without slowdowns—think cloud auto-scaling for peak Open season rushes. We've expanded systems for boxes doubling in size, adding features like multi-location syncs seamlessly. No rip-and-replace; we design modularly, so new needs like affiliate tracking slot in. Efficiency holds: one client scaled from 80 to 200 members and kept the same time savings. During discovery, we map your growth goals, ensuring the AI amps up as your box does—reliable power for the long haul.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.