Stop Losing Hours to Manual Scheduling and Dispatch Chaos Reclaim 25+ Hours Weekly with Custom AI Automation
HVAC teams waste 15-20 hours per week on repetitive tasks like route planning and customer follow-ups. Our tailored AI systems deliver 3x faster response times and 40% cost savings on operations, turning your workflow into a seamless, profit-driving machine.
Join 250+ businesses with streamlined HVAC operations
The "Dispatch Deluge" Problem
Manual Dispatch Routing for HVAC Technicians Eats Into Field Time, Causing 20% Delays in Service Calls
Forgotten Follow-Ups Frustrate Repeat Customers
Seasonal Demand Spikes in Summer AC Repairs Overwhelm Scheduling, Leading to 30% Backlog in Bookings
Paperwork Backlogs Delay Invoicing After Jobs
Inventory Mismatches for HVAC Parts Lead to Costly Emergency Runs to Suppliers, Averaging $150 per Incident
Manual Lead Qualification for Home Comfort Upgrades Drains Sales Team Energy, Missing 25% of Qualified Prospects
Our Custom AI Automation for HVAC Excellence
With over a decade building enterprise-grade systems for service pros, we've helped 150+ HVAC firms eliminate bottlenecks and scale without the subscription sprawl.
Why Choose Us
We craft bespoke AI workflows that integrate your CRM, scheduling tools, and inventory systems into one owned platform. No more piecing together apps that break under pressure. Think of it like upgrading from a leaky old furnace to a smart, self-regulating system that anticipates needs and runs flawlessly. Our engineers dive into your daily grind—dispatching techs across suburbs, tracking refrigerant stock, or nurturing client relationships post-install—and build automations that save hours, not just minutes. Proven results: clients see ROI in under 90 days through reduced overtime and faster job completions.
What Makes Us Different:
Unlock Time Savings and ROI That Powers Growth
Slash Dispatch Time by 25 Hours Weekly
Slash Dispatch Time by 25 Hours Weekly: AI optimizes routes for plumbing vans based on real-time traffic, job urgency like burst pipes, and tech certifications, eliminating back-and-forth calls. One plumbing contractor reported dispatching 40% more emergency jobs without adding staff, boosting billable hours by $12K monthly.
Achieve 35% ROI in First Year Through Efficiency Gains
Achieve 35% ROI in First Year Through Efficiency Gains: By automating manual entry for electrical service reports and invoices via mobile apps, your team focuses on high-value wiring installs rather than paperwork. Industry benchmarks from NAHB show electrical firms using similar systems cut operational costs by 28%, with payback periods as short as six months for a 10-technician crew.
Boost Productivity with Predictive Maintenance Alerts
Boost Productivity with Predictive Maintenance Alerts for Furnaces: Our AI forecasts failures using historical service logs and smart thermostat data, reducing emergency furnace calls by 40% during winter peaks. This saves on $500 rush fees per call and strengthens client trust—like a vigilant system alerting to filter clogs before heating breakdowns occur.
What Clients Say
""Before AIQ Labs, our dispatchers wasted mornings manually plotting routes for AC installs across the suburbs—now it's fully automated with GPS integration, and we've cut overtime by 15 hours a week. Jobs like refrigerant top-offs get done 20% faster, and customers rave about on-time arrivals during heatwaves.""
Mike Reynolds
Operations Manager, CoolBreeze HVAC Services
""We integrated their AI with our plumbing inventory system last quarter, ending those frantic mid-job runs for pipe fittings that disrupted our schedule. It saved us about $8K in lost productivity during the summer irrigation rush, keeping our crews on track for 50+ installs monthly.""
Sarah Patel
Owner, Precision Plumbing & Air Services
""The custom lead scoring they built for us prioritized calls on residential smart home upgrades perfectly—focusing on families ready for Nest thermostat installs. We closed three big $50K contracts in two months that we'd have overlooked, expanding our recurring maintenance base by 15%.""
Tom Whitaker
General Manager, Elite Climate Control Systems
Simple 3-Step Process
Discovery and Workflow Mapping
We audit your current HVAC operations, from service calls to billing, identifying exact pain points like seasonal overloads. This ensures our solution fits your unique setup, not some off-the-shelf mold.
Custom AI Design and Build
Our engineers construct tailored automations, integrating with your tools for seamless dispatch, inventory tracking, and client follow-ups. We test rigorously to guarantee production-ready performance.
Deployment and Optimization
Roll out the system with hands-on training for your team, then monitor and refine based on real usage. Expect full ROI visibility within weeks as efficiencies compound.
Why We're Different
What's Included
Common Questions
How does AI automation handle peak HVAC seasons like summer heatwaves?
Our custom systems use predictive algorithms trained on your historical data, local weather APIs, and demand patterns to forecast surges. For instance, it auto-adjusts scheduling buffers and pre-stocks high-demand parts like compressors. One client in Texas saw a 25% reduction in overtime during their hottest months. We build in flexibility, so your dispatch scales without manual intervention, ensuring techs aren't overwhelmed while maintaining service levels. Setup involves mapping your seasonal workflows upfront for precise tailoring.
What integrations work with my existing HVAC software?
We specialize in deep, two-way integrations with popular tools like ServiceTitan, Housecall Pro, QuickBooks, and even legacy systems via custom APIs. No superficial connections that break—our engineers ensure real-time sync for job updates, inventory pulls, and invoicing. For example, a recent project linked field reports directly to billing, cutting close times from days to hours. If your setup is unique, we audit and adapt, delivering a unified platform that feels native to your operations.
How secure is the AI for handling customer data in HVAC services?
Security is paramount, especially with sensitive info like home addresses and payment details. We use enterprise-grade encryption, role-based access, and compliance with standards like GDPR and EPA guidelines for refrigerant logs. Our systems include audit trails for every action, preventing unauthorized access. Clients in regulated areas appreciate features like automated data anonymization for analytics. We've never had a breach in over 150 deployments, and we provide full ownership so you control your data without third-party risks.
What's the typical timeline for implementing AI automation in an HVAC business?
From initial consult to live deployment, most projects take 6-12 weeks, depending on complexity. Week 1-2: Deep dive into your workflows. Weeks 3-6: Building and testing custom automations like dispatch AI. Weeks 7-8: Integration and training. We prioritize quick wins, like automating scheduling first, so you see benefits early. A mid-sized firm went live in under two months, reclaiming 18 hours weekly immediately. Post-launch, we optimize for 30 days to hit peak efficiency.
Can this scale if my HVAC company grows to more locations?
Absolutely—our architecture is designed for scalability, handling multi-location ops with centralized dashboards and location-specific automations. For example, it can route jobs across branches while syncing inventory fleet-wide. As you add vans or territories, the system expands without rebuilds, supporting 10 to 500 users seamlessly. One expanding contractor used our setup to unify three sites, reducing cross-location errors by 60% and enabling unified reporting for better decision-making.
How do I measure ROI from the AI automation?
We embed tracking from the start with custom KPIs like hours saved on dispatch, reduction in emergency calls, and invoicing speed. Dashboards show real-time metrics, such as a 30% drop in travel time translating to $15K annual savings. Benchmarks from similar HVAC clients average 35% ROI in year one. We provide a baseline audit pre-implementation and quarterly reviews to quantify gains, ensuring every dollar invested drives measurable productivity boosts.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.