Stop Losing Students to Clunky Scheduling and Forgotten Follow-Ups Seamlessly Integrate AI to Boost Retention and Streamline Operations
Imagine cutting admin time by 40% while personalized check-ins keep your students coming back—built just for your dojo's unique flow.
Join 150+ fitness businesses with 25% higher retention rates
The "Disconnected Dojo" Problem
Manual class scheduling leading to overbooked mats, double-booked gi fittings, and frustrated students missing their white belt progressions
Scattered student data across apps causing missed belt test reminders and overlooked yoga sequence advancements
Inconsistent follow-ups after trial classes, letting potential black belts slip away without personalized technique feedback
Payment tracking nightmares with separate tools for memberships and gear sales
No real-time insights into attendance drops for core conditioning sessions, hurting your retention goals for long-term wellness journeys
Instructors wasting time on paperwork for form corrections and posture logs instead of perfecting techniques on the dojo floor
Unified AI Platform Tailored for Your Martial Arts School
We've powered over 50 wellness centers with custom AI that turns chaos into flow—now for dojos like yours.
Why Choose Us
Let's be honest, running a martial arts school feels like herding cats on the mat sometimes. You're probably thinking, 'How do I keep track of everyone's progress without drowning in spreadsheets?' Here's the thing: we build a single, seamless AI system that connects your class rosters, payment processors, and student profiles into one unified platform. No more data silos. Just smooth data flow that lets you focus on teaching katas, not chasing payments. We start by mapping your exact workflow— from sign-ups to stripe tests—and craft custom integrations that feel like they were always there.
What Makes Us Different:
Transform Your Dojo with These Game-Changers
Skyrocket Student Retention
Skyrocket Student Retention: AI analyzes attendance patterns in kickboxing or pilates classes to send timely, personalized check-ins—like reminding a yellow belt about their next private lesson or a beginner yogi about breathwork progression—boosting retention by up to 35% without extra staff, often within the first 6 months.
Streamline Class Management
Streamline Class Management: Forget double-bookings on sparring mats; our system syncs real-time schedules across devices for group fitness or private sessions, auto-adjusting for instructor availability and filling spots with waitlisted students instantly, reducing no-shows by 25% in peak hours.
Effortless Revenue Tracking
Effortless Revenue Tracking: Unified payments and membership data for class dues, gear like resistance bands, and wellness retreats mean one dashboard shows you exactly who's due for renewal, cutting admin errors and increasing on-time collections by 28% while tracking upsell opportunities like advanced certification programs.
What Clients Say
"Before AIQ, we were losing 20% of our kids' taekwondo class sign-ups because of scheduling mix-ups on the training mats. Now, the AI handles waitlists for belt ceremonies and sends auto-reminders for family sparring nights—our retention jumped from 65% to 82% in just three months. It's like having an extra sensei for admin tasks."
Mike Rivera
Owner, Dragon Fist Taekwondo Academy
"I was buried in tracking belt progressions and posture assessments manually across Google Sheets and our old CRM for our mixed martial arts programs. Their custom AI pulls everything together, even predicts when students need gear upgrades like new gis before their brown belt tests. Saved us 15 hours a week, and our trial-to-member conversion is up 40% after implementing for our adult conditioning classes."
Sarah Kim
Head Instructor, Apex MMA and Wellness Dojo
"Payments were a headache with separate apps for monthly dues, pro shop sales like yoga mats, and tournament entry fees for our family karate programs. The unified system fixed that overnight—now everything flows to one spot, and we've cut no-shows for weekend workshops by half. Honestly, it's transformed how we run our holistic wellness family classes."
Carlos Mendoza
Program Director, Unity Family Karate and Fitness Center
Simple 3-Step Process
Discovery Session
We chat about your dojo's pain points—like those endless waitlists—and map out your ideal workflow. No fluff, just real talk on what AI can fix right away.
Custom Build
Our engineers craft your unified platform, integrating tools like your roster app with AI for smart predictions. It's all tailored—no cookie-cutter stuff here.
Launch and Optimize
We roll it out with training for your team, then monitor and tweak based on real usage. Watch as your operations hum like a perfectly executed form.
Why We're Different
What's Included
Common Questions
How does this AI handle our unique belt progression system?
We customize the AI to mirror your school's exact ranking structure—whether it's traditional karate belts or mixed martial arts levels. It tracks individual progress, sends reminders for testing eligibility, and even suggests personalized drills based on past performance. For example, if a student misses a session, it auto-generates a catch-up plan integrated into their profile. This isn't off-the-shelf; we build it to fit your curriculum seamlessly, reducing drop-offs by keeping students motivated and on track. Setup involves a quick audit of your current system, and we test it with your data before going live.
Will this replace all our current software subscriptions?
Not necessarily replace, but unify them into one owned platform that eliminates the chaos. We connect your existing tools—like Mindbody for scheduling or Stripe for payments—via robust APIs, creating a single dashboard. You're probably thinking it'll be disruptive; it's not. We phase it in, starting with high-pain areas like attendance tracking. Over time, many schools consolidate to fewer subscriptions, saving 30-50% on fees while owning the core AI logic. It's like upgrading from scattered punching bags to a full heavy bag setup—everything works together without the hassle.
What if our school has multiple locations or family programs?
Our systems are built for multi-site dojos and family-oriented programs right from the start. We create a centralized hub that syncs data across locations, handling things like shared memberships or location-specific class rosters. For families, AI can track sibling progress in one view, sending group reminders for events. We've done this for a chain with three sites; it cut cross-location admin by 25 hours weekly. The key is our initial mapping session where we tailor it to your setup—no assumptions, just your reality. And it's scalable, so adding a new branch is as simple as extending the network.
How secure is student data in your AI platform?
Security is non-negotiable, especially with sensitive info like medical notes for young martial artists. We use enterprise-grade encryption, comply with GDPR and HIPAA where needed, and build role-based access so instructors only see what's relevant. Data stays in your unified system, not scattered across vendors. Regular audits and backups ensure nothing's lost during a busy tournament season. Think of it as a fortified dojo gate—only authorized entry. We've never had a breach in our deployments, and we walk you through the setup to meet your comfort level.
Can the AI help with marketing to attract new students?
Absolutely, we integrate AI for targeted outreach tailored to martial arts prospects. It analyzes local data to score leads—like parents searching for kids' self-defense classes—and automates personalized invites for trials. For instance, it can pull from your site traffic to send follow-ups with video clips of your beginner sessions. This has helped similar schools boost trial sign-ups by 45%. It's all connected to your core system, so new leads flow straight into member tracking. We customize the tone to match your school's vibe, whether it's empowering or community-focused, without feeling spammy.
What's the timeline for seeing results after implementation?
Quick wins hit fast—within 2-4 weeks, you'll see streamlined scheduling reducing no-shows. Full integration, like retention AI fully tuned, takes 6-8 weeks depending on your current tools. We prioritize based on your biggest pains, like payment flows first if that's choking cash. One school saw 20% retention lift in the first month post-launch. It's iterative: we monitor and refine, ensuring it adapts to seasonal rushes like back-to-school enrollments. No long waits; we're hands-on until it's humming.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.